Services - 255595-2015

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22/07/2015    S139    European Commission - Services - Contract notice - Open procedure 

Belgium-Brussels: Framework contract for long-term quantitative assessment of transport policy scenarios

2015/S 139-255595

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Commission, Directorate-General for Mobility and Transport, Unit A3: Economic Analysis and Impact Assessment
rue Demot 28, 01/024
For the attention of: Maria Cristina Mohora
1040 Brussels
Belgium
Telephone: +32 22985850
E-mail: move-long-range-modelling@ec.europa.eu
Fax: +32 22994857

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/transport/index_en.htm

Address of the buyer profile: http://ec.europa.eu/transport/index_en.htm

Electronic access to information: http://ec.europa.eu/transport/facts-fundings/tenders/index_en.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework contract for long-term quantitative assessment of transport policy scenarios.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: The tasks will be performed on the contractor's premises. However, meetings between the contractor and the Commission may be held on Commission premises in Brussels.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 12

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 000 000 EUR
II.1.5)Short description of the contract or purchase(s)
The subject of the contract is a framework contract aiming at providing a series of long-term quantitative outlooks for developments in the transport systems of all Member States of the EU under current trends and policies, along with a series of transport policy scenarios and variants for the period up to 2050. The contract will support the EU transport policy-making through strategic analysis towards a form of mobility that is sustainable, energy-efficient and respectful of the environment.
II.1.6)Common procurement vocabulary (CPV)

79311400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Commission expects to request the delivery of approximately 2 baselines, 14 scenarios and 18 variants together with their analytical reports over 4 years. However, the Commission reserves the right to ask for a different combination (in terms of number) of baselines, scenarios and variants that is consistent with the total value of the contract and the price for a baseline, a scenario and a variant.
Estimated value excluding VAT: 1 000 000 EUR
II.2.2)Information about options
Options: yes
Description of these options: The framework contract will be concluded for a period of 12 months and shall be renewed automatically up to 3 times under the same conditions, unless written notification to the contrary is sent by one of the parties and received by the other 3 months before its expiry. The total duration of a framework contract will not exceed 4 years.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers must prove their economic, financial, technical and professional capacity to carry out the work subject to this call for tenders. The tenderer may rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In order to prove their economic and financial capacity, the tenderer (in the case of a joint tender the combined capacity of all tenderers and identified subcontractors) must comply with the following criterion: the annual turnover of the last 2 financial years must be above 250 000 EUR.
Minimum level(s) of standards possibly required: The following evidence should be provided:
— copy of the profit and loss account for the last 2 years for which accounts have been closed, where publication of this document is required under the company law of the country in which the economic operator is established. The figures to be taken into account must be clearly indicated and/or highlighted in the tender,
— failing that, appropriate statements from banks.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a. Criteria relating to tenderers:
Tenderers (in the case of a joint tender the combined capacity of all tenderers and identified subcontractors) must comply with the following criteria:
1) the tenderer shall have successfully completed at least 3 projects in the field related to the framework contract concerned in the past 3 years, with a minimum value for each project of 100 000 EUR;
2) the tenderer must prove experience of working in English and capacity to draft reports in English, with at least 3 projects delivered in the last 3 years;
3) the tenderer must prove experience of working in all EU countries with at least 3 projects delivered in the last 3 years, the combination of which must show the necessary coverage. For the purpose of the framework contract, the tenderer will need to make use of existing model(s) and database(s) as the timing for deliverables does not allow for the development of new models;
4) the tenderer shall constitute a team with very good communication and drafting skills in English, a university degree and 5 years' professional experience that demonstrates:
— professional capacity in economic modelling and analysis,
— work experience related to transport, energy or environment policy in the European Union,
— technical experience in computer modelling related to the topics of this framework contract, in particular: transport, energy, economy, emissions,
— experience in the field of alternative fuels and propulsion systems.
b. Criteria relating to the team delivering the service:
The team delivering the service should include, as a minimum, the following profiles:
— project manager: at least 3 years' experience in project management, including overseeing project delivery, quality control of the delivered service, client orientation and conflict resolution experience in project(s) of at least 250 000 EUR and geographical scope of at least half of the one subject to this call for tenders, with experience in management of a team of at least 10 people,
— expert in computer modelling: relevant higher education degree and/or 5 years' professional experience in the field of computer modelling related to the topics of this framework contract, in particular: transport, energy, economy, emissions,
— team for data collection: collectively the team should have proven experience of 5 years in data collection techniques,
— language quality check: at least 3 members of the team should have proficiency level language skills in English or equivalent, as guaranteed by a certificate or past relevant experience.
Minimum level(s) of standards possibly required:
The following evidence should be provided to fulfil the above criteria:
— a list of relevant services provided in the past 3 years, with sums, dates and recipients, public or private. The most important services referred to in Section III.2.3.a shall be accompanied by certificates of satisfactory execution, specifying that they have been carried out in a professional manner and have been fully completed. In the case of framework contracts, only specific contracts corresponding to assignments delivered under such framework contracts shall be considered,
— samples of the model(s) output should be provided as evidence for the existing model(s) and database(s) as the timing for deliverables under the framework contract does not allow for the development of new models,
— a table summarising the competences of the experts forming the team referred to in the Section III.2.3.b above. Competences include those listed in Section III.2.3.a, point 4) above,
— a curriculum vitae of each expert proposed for carrying out the work, including his or her educational background, degrees and diplomas, professional experience, research work, publications and linguistic skills. The CVs for all experts shall be presented, preferably, in accordance with Commission Recommendation of 11.3.2002 on a common European format for curricula vitae (CVs), OJ L 79, 22.3.2002, p. 66.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of the proposed model(s) and methodology to establish each type of long-term quantitative transport outlook (baseline, scenario and variant). Weighting 40

2. Quality and content of databases to be used (level of detail, credibility of sources, coverage of all transport modes, fuel types and technologies, etc.). Weighting 20

3. Clarity and quality of the documentation for operation and for use of model(s) including detailed model descriptions. Weighting 30

4. Organisation of the work. This criterion will assess how the roles and responsibilities of the proposed team and of the economic operators (in the case of joint tenders, including subcontractors if applicable) are distributed for each task. It also assesses the global allocation of time and resources to the project and to each task or deliverable, and whether this allocation is adequate for the work. The tender should provide details on the allocation of time and resources and the rationale behind the choice of this allocation. Under this criterion, in the case of a joint tender, the trade-off between the benefits in terms of complementary knowledge and expertise and the additional complexity in terms of coordination that a relatively large number of economic operators/members might imply, will also be considered. To this end, the role and contribution of each economic operator/member must be duly specified and justified. Weighting 10

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
MOVE/A3/2015-420.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.9.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Bulgarian. Spanish. Czech. Danish. German. Estonian. Greek. English. French. Irish. Italian. Croatian. Latvian. Lithuanian. Hungarian. Maltese. Dutch. Polish. Portuguese. Romanian. Slovak. Slovenian. Finnish. Swedish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 1.10.2015 - 10:30

Place:

Directorate-General for Mobility and Transport, rue Demot 28, DM28-00/S31, 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenderers may attend the meeting but may not be represented by more than 1 person.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The tender specifications related to this call and all additional information will be made available via the Directorate-General for Mobility and Transport's website. Tenderers are invited to consult this site regularly until the deadline for submission. The tender specifications can also be obtained electronically by addressing a request to the following e-mailbox: move-long-range-modelling@ec.europa.eu

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

General Court
rue du Fort Niedergrünewald
2925 Luxembourg
Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

General Court
rue du Fort Niedergrünewald
2925 Luxembourg
Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.5)Date of dispatch of this notice:
10.7.2015