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Supplies - 256250-2018

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15/06/2018    S113

Belgium-Bruxelles: Electronic Records Management System — ERMS

2018/S 113-256250

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Parliament, General-Directorate for the Presidency, Directorate for the Plenary, Official Mail Unit
Postal address: rue Wiertz, 60
Town: Bruxelles
Postal code: 1047
Country: Belgium
Contact person: European Parliament, General directorate for the Presidency, Resources Unit
E-mail: DGPRES-Budg&

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Electronic Records Management System — ERMS
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Bruxelles — Luxembourg — Strasbourg

NUTS code BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
The supply of an IT software (ERMS — Electronic Records Management System), its deployment at the European Parliament and the provision of related services: maintenance and technical assistance, training, consultancy, configuration, customisation and client application development within the ERMS or by using the ERMS technologies and service management
II.1.5)Common procurement vocabulary (CPV)

79996100 Records management

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 10 800 000,00 EUR
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality Criteria. Weighting 75
2. Price. Weighting 25
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2017/S 118-236118 of 22.6.2017

Section V: Award of contract

Contract No: EP/DGPRES/ERMS/2017/021
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 3
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Amplexor Netherlands BV
Postal address: Steijgerweg, 8
Town: Eindhoven
Postal code: 5616 HS
Country: Netherlands

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 10 800 000,00 EUR
Total final value of the contract:
Value: 10 800 000,00 EUR
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The Parliament may exercise the option to increase the estimated contract amount, by maximally 50 %, at a later stage via negotiated procedure with the successful tenderer in accordance with Article 134(1)(e)(f) of the Rules of Application of the Financial Regulation.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Official name: General Court of the Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:

Body responsible for mediation procedures

Official name: European Ombudsman
Town: 1 avenue du Président Robert Schuman, BP 403
Postal code: 67001
Country: France
Fax: +33 388179062
Internet address:

VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained

Official name: Voir point VI.4.1

VI.4)Date of dispatch of this notice: