Services - 256573-2016

26/07/2016    S142

United Kingdom-Inverness: Repair and maintenance services

2016/S 142-256573

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: NHS Highland
Postal address: Assynt House, Beechwood Park
Town: Inverness
NUTS code: UKM62 Inverness & Nairn and Moray
Postal code: IV2 3BW
Country: United Kingdom
Contact person: Contracting Team Procurement
E-mail: high-uhb.tenders@nhs.net
Telephone: +44 1463706606
Internet address(es):
Main address: http://www.nhshighland.scot.nhs.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00302
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Domestic Mobility Equipment Servicing and Inspections.

Reference number: HH025-15
II.1.2)Main CPV code
50000000 Repair and maintenance services
II.1.3)Type of contract
Services
II.1.4)Short description:

NHS Highland requires the provision of Domestic Mobility Equipment Servicing, Maintenance and Inspection Services to cover all community PUWER and LOLER requirements.

II.1.5)Estimated total value
Value excluding VAT: 1 268 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Annual PPM Servicing and Maintenance PUWER — Lifting and Other Equipment

Lot No: 1
II.2.2)Additional CPV code(s)
50421000 Repair and maintenance services of medical equipment
50800000 Miscellaneous repair and maintenance services
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
II.2.4)Description of the procurement:

Lot 1 requires PUWER Servicing and Maintenance of the items such as hoists, slings, beds, specialist showers, baths and bath lifts, etc. which are installed in the homes of Clients of NHS Highland or held within the Community Equipment Service.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Up to a further 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Authority shall treat as ineligible and shall not select any bidder on any of the grounds set out in 1,17-1,70 of the ESPD. The bidder uses the ESPD as a self-declaration that they have not breached any of the mandatory and discretionary exclusion grounds, or satisfactory self-cleansing measures and that they meet the relevant selection criteria.

II.2)Description
II.2.1)Title:

Bi-Annual Inspections LOLER — Lifting and Other Equipment

Lot No: 2
II.2.2)Additional CPV code(s)
71630000 Technical inspection and testing services
71631000 Technical inspection services
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
II.2.4)Description of the procurement:

Lot 2 requires LOLER Thorough Examinations of the Lifting Equipment and Lifting Accessories as required by the Lifting Operations and Lifting Equipment Regulations LOLER98. The types of equipment includes: hoists, slings, bath lifts, etc. which are installed in the homes of Clients of NHS Highland or the Community Equipment Service.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Up to a further 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Authority shall treat as ineligible and shall not select any bidder on any of the grounds set out in 1,17-1,70 of the ESPD. The bidder uses the ESPD as a self-declaration that they have not breached any of the mandatory and discretionary exclusion grounds, or satisfactory self-cleansing measures and that they meet the relevant selection criteria.

II.2)Description
II.2.1)Title:

Annual PPM Servicing and Maintenance PUWER — Stair-lifts

Lot No: 3
II.2.2)Additional CPV code(s)
50421000 Repair and maintenance services of medical equipment
50800000 Miscellaneous repair and maintenance services
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
II.2.4)Description of the procurement:

Lot 3 requires PUWER Servicing and Maintenance of stair-lifts which are installed in the homes of Clients of NHS Highland or held within the Community Equipment Service.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Up to a further 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Authority shall treat as ineligible and shall not select any bidder on any of the grounds set out in 1,17-1,70 of the ESPD. The bidder uses the ESPD as a self-declaration that they have not breached any of the mandatory and discretionary exclusion grounds, or satisfactory self-cleansing measures and that they meet the relevant selection criteria.

II.2)Description
II.2.1)Title:

Bi-Annual Inspections LOLER — Stair-lifts

Lot No: 4
II.2.2)Additional CPV code(s)
71630000 Technical inspection and testing services
71631000 Technical inspection services
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
II.2.4)Description of the procurement:

Lot 4 requires LOLER Thorough Examinations of the Lifting Equipment and Lifting Accessories as required by the Lifting Operations and Lifting Equipment Regulations LOLER98. The types of equipment includes, stair-lifts which are installed in the homes of Clients of NHS Highland or the Community Equipment Service.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Up to a further 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Authority shall treat as ineligible and shall not select any bidder on any of the grounds set out in 1,17-1,70 of the ESPD. The bidder uses the ESPD as a self-declaration that they have not breached any of the mandatory and discretionary exclusion grounds, or satisfactory self-cleansing measures and that they meet the relevant selection criteria.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Award shall be subject to a satisfactory financial evaluation having been carried out by NHS highland based upon their economic and financial standing ESPD response. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP;

Public Liability Insurance = 5 000 000 GBP.

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in II.2.4) of this Contract Notice.

Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, demonstrating their suitability and experience.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in this Contract Notice.

Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or documented policies and procedures of the appropriate level.

Bidders will be required to confirm their average annual manpower for the last 3 years.

Bidders will be required to confirm their and the number of managerial staff for the last 3 years.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards.

The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or documented policies and procedures of the appropriate level.

The Bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

Suppliers shall have an equality and diversity policy that complies with the Equality Act 2010 and explicitly refers to sexual orientation and provide details of any breaches of equality and human rights legislation.

Suppliers shall have a business continuity and enable disaster recovery plan which shall include the scope, validation, risk treatment and leadership in these areas.

III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: Up to 4 framework participants — single operator per Lot.
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/08/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 24/10/2016
IV.2.7)Conditions for opening of tenders
Date: 23/08/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 6181. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:454152).

VI.4)Procedures for review
VI.4.1)Review body
Official name: NHS Highland
Postal address: Assynt House, Beechwood Park
Town: Inverness
Postal code: IV2 3BW
Country: United Kingdom
E-mail: high-UHB.tenders@nhs.net
Telephone: +44 1463706606
Internet address: http://www.nhshighland.scot.nhs.uk
VI.5)Date of dispatch of this notice:
22/07/2016