Works - 257842-2019

04/06/2019    S106    - - Works - Contract notice - Restricted procedure 

United Kingdom-London: Building construction work

2019/S 106-257842

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Foreign and Commonwealth Office
King Charles Street
United Kingdom
NUTS code: UK

Internet address(es):

Main address:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Freetown Sierra Leone, New Offices

Reference number: CPG-3553-2019
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The Foreign and Commonwealth Office (FCO) is seeking expressions of interest from experienced contractors, to complete the construction of a new office building, at the Leicester Square Compound, Freetown, Sierra Leone. We are seeking submissions from companies who are capable of acting as main contractor, taking overall responsibility for construction. Submissions from subcontractors or suppliers for part of the works will not be considered.

II.1.5)Estimated total value
Value excluding VAT: 9 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

The Leicester Square Compound, Freetown, Sierra Leone.

II.2.4)Description of the procurement:

The proposed works is the construction of a bespoke low-rise building, to create a modern high-quality office space for the British Foreign and Commonwealth Office. The project will include installation of specialised M&E systems and a lift. The scope also includes some external works, which include upgrades to the compound perimeter and gatehouses.

The works shall take-place within a secure compound and the contractor shall have access to specific areas within the compound for the duration of the works. The works will have to be carried to cause minimal disruption to the users of the site and need to be carefully coordinated, with Safety being paramount as the project will attract a considerable amount of scrutiny from the various stakeholders. It is envisaged that a significant proportion of the early-phases of the construction works will have to be carried out in the dry-season due to the constraints of the local climate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 16/03/2020
End: 14/03/2022
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The Authority will be seeking evidence of the potential provider’s suitability to perform the services in terms of economic and financial standing, technical and professional ability. The qualification criteria will be a combination of both financial and non-financial factors.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 18/07/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

In order to be considered for this project it and receive pre-qualification and/or tender information it is necessary that you register your company (including any relevant information requested) on the Foreign and Commonwealth Office Procurement Portal, e-Bravo. Failure to do this will mean your company may not receive a tender; no tenders will be issued via open e-mail.

Project 1811, PQQ 613: British Embassy Washington DC, USA – major building repair project:

How to register your company/express interest in this project:

1) Register your company on the eSourcing portal (this is only required once):

— browse to the eSourcing Portal: and click the link to register,

— accept the terms and conditions and click ‘continue’,

— enter your correct business and user details,

— note the username you chose and click ‘Save’ when complete,

— you will shortly receive an e-mail with your unique password (please keep this secure).

2) Login to the portal with the username/password:

— click on the relevant Pre-qualification Questionnaire (PQQ) or Invitation to Tender (ITT) to access the content,

— you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box, Responding to the PQQ/ITT,

— you can choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting),

— you can now use the 'Messages' function to communicate with the buyer and seek clarification,

— note the deadline for completion,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available),

— you must then publish your reply using the publish button in the ‘Actions’ box on the left-hand side of the page. If you require any further assistance please consult the the online help or contact the eTendering help desk.

Potential providers should answer all questions as accurately and concisely as possible in the same order as the questions are presented. Where a question is not relevant to the potential provider’s organisation, this should be indicated, with an explanation. Where attachments are requested to be submitted within the electronic PQQ/ITT, these shall be submitted in a PDF format (Adobe or similar).

PQQ/ITT or bids not submitted via the FCO’s eProcurement portal will not be considered.

VI.4)Procedures for review
VI.4.1)Review body
Foreign and Commonwealth Office
King Charles Street
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: