Services - 258481-2015

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23/07/2015    S140    Services - Contract notice - Open procedure 

United Kingdom-Caernarfon: Architectural, construction, engineering and inspection services

2015/S 140-258481

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Galeri Caernarfon Cyf
Postal address: Victoria Dock
Town: Caernarfon
Postal code: LL55 1SQ
Country: United Kingdom
Contact person: DCA Consultants
For the attention of: Susan Carter
Telephone: +44 1216343326

Internet address(es):

General address of the contracting authority:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: DCA Consultancy Ltd
Postal address: Contact by electronic means only
Town: Birmingham
Country: United Kingdom
For the attention of: Susan Carter
Telephone: +44 1216343326

Tenders or requests to participate must be sent to:
Official name: DCA Consultancy Ltd
Postal address: Submission by electronic means only
Town: Birmingham
Country: United Kingdom
For the attention of: Susan Carter
Telephone: +44 1216343326

I.2)Type of the contracting authority
Other: non-profit distributing company
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Design Services — Galeri 2.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Caernarfon.

NUTS code UKL12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of multi-disciplinary design team services to develop a scheme to extend the existing Galeri building so as to provide, inter alia, 2 cinemas, additional office and enterprise spaces, catering retail and box office support spaces.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The appointment will be subject to confirmation of funding prior to commencement, and then at stages during the conduct of the work. The client will reserve the right absolutely to terminate the contract at any stage-end on the basis of remuneration for work completed if, inter alia, the project does not proceed.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The client reserves the right to commission of the appointed team such options appraisal, feasibility studies, redesign processes, support for funding applications as it sees fit.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.9.2015. Completion 31.8.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The design team group must be led by either the architectural operator or a qualified project manager. The client may require collateral and other warranties between itself ad the team members as the project proceeds.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The commission will proceed in stages, the first being to the completion of RIBA Stage 4. Thereafter, Galeri Caernarfon intends to act as the managing contractor for the procurement of sub-contract packages of works to implement the developed design, and will require support from the design team according to this procurement approach.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The lead partner must be an architectural practice registered as a chartered architect with the UK architectural registration bodies, or their equivalents, or must be a Project Management company of good standing, in which case the Architect team member must fulfil the above condition.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See specification available from point of contact as above.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See specification available from point of contact as above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 30.7.2015 - 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.8.2015 - 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 19.8.2015 - 9:00



Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The project may be supported by funds from the European Structural Funds under the West Wales and the Valleys ERDF Programme 2014-2020.
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: