Services - 258519-2018

16/06/2018    S114    European Commission - Services - Contract notice - Restricted procedure 

Ireland-Dunsany: Provision of facilities management services at the EU Commission buildings in Dunsany, Co. Meath, Ireland

2018/S 114-258519

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Commission — DG Sante
Co. Meath
Dunsany
Grange
Ireland
Contact person: Laura Cahill
E-mail: SANTE-IRL-CFT@ec.europa.eu
NUTS code: IE062

Internet address(es):

Main address: http://ec.europa.eu/dgs/health_food-safety/

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3640
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of facilities management services at the EU Commission buildings in Dunsany, Co. Meath, Ireland

Reference number: SANTE/2018/F6/08
II.1.2)Main CPV code
90919000
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Commission intends to conclude a contract relating to the facilities management services required for an office facility located at Grange, Dunsany, County Meath, Ireland.

II.1.5)Estimated total value
Value excluding VAT: 2 800 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: IE062
Main site or place of performance:

The location is approximately 45 kilometres to the north-west of Dublin City, on a site on the main road from the town of Trim (R 154).

II.2.4)Description of the procurement:

The facility accommodates the European Commission's Directorate-General for Health and Food Safety. The campus features:

— a large conference facility with interpretation and back-up facilities,

— cellular office accommodation for up to 250 staff,

— 3 communication (comms) rooms,

— kitchen and dining facilities,

— archive storage,

— crèche / childcare buildings and a service compound are adjacent to, but separate from, the main complex.

The numbers on site are made up of European Commission staff and various service providers (e.g.: facilities management operational personnel, security, crèche service providers and catering staff) could total approximately 190. However, the nature of the work carried out requires staff to work away from the office for periods. As a result of this pattern, during working weeks and around holiday periods, the population on site can vary. It is rare that the site population on any occasion would exceed 140 people.

The contract is to provide facilities management services for the Grange site.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

1 renewal of 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Any questions may only be submitted to: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3402

Applications must be submitted electronically to SANTE-IRL-CFT@ec.europa.eu

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 01/04/2019
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2021-2022

VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:

1) The attention of interested parties is drawn to the aim of this Notice, i.e. to select candidates who will receive the specifications and be invited to tender. The procedure consists of 2 distinct phases. In the first phase, requests to participate sent in response to this notice will be appraised by a selection committee on the basis of the criteria indicated in the procurement documents. All applicants who meet the standards indicated will be short-listed and subsequently invited to submit a tender. Applicants who are not short-listed after Phase 1 will be informed of the reasons for their elimination from the procedure.

2) NB: Interested parties are requested to strictly observe the conditions stated in the procurement documents when submitting their request to participate. In addition, interested parties must:

— send their application before the deadline in Point IV.2.2. Applications sent after the deadline in Point IV.2.2 will be automatically rejected,

— enclose all the documents and information requested in the procurement documents.

Candidates must send their requests to participate to: SANTE-IRL-CFT@ec.europa.eu as stated in Point I.1.

3) Interested parties are requested to refrain from seeking further information at this stage. The website in Point I.3 will be updated regularly and it is therefore the tenderer's responsibility to check for updates and modifications during the tendering period.

4) A visit to the Grange site will be arranged in order for short listed candidates to view the premises. However, no costs incurred by candidates in this regard can be reimbursed by the European Commission. A maximum of 3 representatives from any tenderer may participate in the site visit. Participation in a site visit is not obligatory.

5) TUPE or the Transfer of Undertakings Directive of 1977, which became part of Irish law by the European Communities (Safeguarding of Employees' Rights on Transfer of Undertakings) Regulations, 1980, protects

The rights of employees where the business in which they are employed is transferred to a new owner, and is applicable to this contract.

The key relevant legislation in Ireland includes:

— European Council Directive 2001/23/EC, introduced into Ireland as the European Communities (Protection of Employees on Transfer of Undertakings) Regulations SI 131/2003 — Annex VI,

— Employees (Provision of Information and Consultation) Act, 2006 — Annex VII.

6) In line with Article 104(f) of the Financial Regulation and with Articles 104(f) and 134.1(e) and 134.4 to the rules of application to the Financial Regulation, the Directorate-General for Health and Food Safety reserves the right to negotiate with the eventual contractor(s) for new services or works consisting in the repetition of similar services or works entrusted to the economic operator to which the same Contracting Authority awarded an original contract. When the institutions award contracts on their own account, that procedure may only be used during the performance of the original contract and at the latest during the three years following its signature.

VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
As in VI.4.1
Luxembourg
Luxembourg
VI.5)Date of dispatch of this notice:
06/06/2018