The TED website is eForms-ready since 2.11.2022. The search changed: please adapt your predefined expert queries. Discover the changes in the site news and in the updated Help Pages.

Services - 25884-2016

Display compact view

26/01/2016    S17

United Kingdom-London: Air-charter services

2016/S 017-025884

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Civil Aviation Authority
Postal address: CAA House, 45-59 Kingsway
Town: London
Postal code: WC2B 6TE
Country: United Kingdom
For the attention of: Claire Lefort
Telephone: +44 1293573042

Internet address(es):

General address of the contracting authority:

Further information can be obtained from:
Official name: Civil Aviation Authority
Postal address: CAA House, 45-59 Kingsway
Town: London
Postal code: WC2B 6TE
Country: United Kingdom
For the attention of: Claire Lefort
Telephone: +44 1293573042

I.2)Type of the contracting authority
Other: public corporation of the Department for Transport
I.3)Main activity
Other: specialist aviation regulator
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Charter Air Broker to support CAA in Planning and Sourcing of Third Party Aircraft and Managing Repatriation Flights.
II.2)Type of contract and place of delivery or of performance
Service category No 3: Air transport services of passengers and freight, except transport of mail

NUTS code UKJ24 West Sussex

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
CAA is holding a Market Engagement (9.2.2016 and 12.2.2016) to establish what, if any, specific interest there is from the market in delivering a Charter Air Broker service to support CAA in planning and sourcing of third party aircraft and managing repatriation flights in the event of an ATOL holder failure.
Estimated cost excluding VAT:
Range: between 1 and 10 000 000 GBP


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

60423000 Air-charter services, 79223000 Custom broker services, 60400000 Air transport services, 60420000 Non-scheduled air transport services, 34700000 Aircraft and spacecraft, 34711100 Aeroplanes, 34711300 Piloted aircraft, 34711400 Special-purpose aircraft

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:
Civil Aviation Authority (CAA) is enhancing its contingency planning arrangements for dealing with the possible future failure of a large integrated travel group comprising of both an airline and 1 or more ATOL holders.
In addition to work currently being undertaken to improve CAA’s market intelligence of aircraft availability and resilience in sourcing aircraft if required, CAA has identified a requirement for a charter air broker to assist CAA to develop its contingency plans further by making and testing appropriate plans and preparations, and should the need arise, work under CAA supervision to undertake an effective repatriation operation that ensures consumers who are abroad at the time of a failure can travel home quickly at the end of their trip and with least inconvenience.
We wish to speak to Air Charter Brokers Tuesday 9.2.2016 and Friday 12.2.2016 who meet the following 5 minimum criteria. CAA will be selecting Charter Air Brokers to speak with who meet the 5 criteria and allocating 1-2-1 sessions based on a first come first served basis:
1) A Charter Air Broker with sufficient size and scope to resource a repatriation exercise in the event of a failure of a large integrated travel group comprising of both an ATOL holder(s) and an airline with a fleet size of up to 60 aircraft, which is the ATOL holder(s)’ single or primary seat source, and where none of the aircraft are available to return passengers to the UK;
2) A Charter Air Broker with experience in short and medium to long haul leisure destinations;
3) A Charter Air Broker with the size and scope to be able to manage a repatriation exercise where the number of passengers abroad could range between approximately 30 000 and 250 000;
4) A Charter Air Broker with the ability to forward plan as well as provide urgent and effective response collaboratively with the client;
5) A Charter Air Broker with experience in dealing with sensitive and/or confidential information that must not under any circumstances be disclosed to unauthorised and third party personnel.

If you wish to meet with us to discuss our requirements please complete the questionnaire on CAA eSourcing Portal by registering at You should confirm your preferred date and time, no later than 17:00 Wednesday 3rd February. You should state who you would like to attend (maximum 2 people from each organisation) and job titles.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2016122-PRO-7615733.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: