Services - 260027-2017

07/07/2017    S128

Belgium-Brussels: Exercises on civil protection modules, technical assistance and support teams and European Union civil protection teams (4 lots)

2017/S 128-260027

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO)
Postal address: L-86
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: 1049
Country: Belgium
E-mail: echo-civil-protection-tenders@ec.europa.eu

Internet address(es):

Main address: http://ec.europa.eu/echo/en/funding-evaluations/public-procurement/calls-for-tender

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2522
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Civil protection.

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Exercises on civil protection modules, technical assistance and support teams and European Union civil protection teams (4 lots).

Reference number: ECHO/A2/SER/2017/04.
II.1.2)Main CPV code
80560000 Health and first-aid training services
II.1.3)Type of contract
Services
II.1.4)Short description:

The overall objective is to exercise and test the knowledge and experience gained from participation in the mechanism training course programme and elsewhere by conducting to a very high standard, participant-focused table top and field exercises by developing a number of innovative but realistic scenarios of international deployments suitable for exercising in a safe environment, undertaking certification and/or reclassification of registered civil protection modules/TAST, other capacities of the voluntary pool, other capacities registered in CECIS and mechanism experts — EUCPT. National risk assessments, recent disaster trends, previous activations of the mechanism, lessons learned from previous activations of the mechanism and from previous exercise cycles, should be taken into consideration when developing exercise scenarios which should also be in the context of the particular country where an exercise will be conducted.

II.1.5)Estimated total value
Value excluding VAT: 4 844 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description
II.2.1)Title:

Design, plan, conduct and self-evaluate 5 tabletop exercises for key personnel of all civil protection modules, TAST, experts of a EUCPT.

Lot No: 1
II.2.2)Additional CPV code(s)
80560000 Health and first-aid training services
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

The contractor shall plan, conduct and self-evaluate 5 tabletop exercises. Each exercise shall have a capacity of a minimum of 27 participants (consisting of 20 key personnel of modules, 2 key personnel of TAST or at least TAST-trained plus 4 Union mechanism-trained experts plus an ERCC liaison officer to establish an on-site coordination hub as part of the exercise) and the full participation of at least 3 virtual modules, in each exercise. In addition all scenarios except those designed inside Europe, should provide for having the participation of an experienced UNDAC member, (preferably also mechanism trained) also participating and working in collaboration, alongside the EUCPT. It is also envisaged that during the life of this contract a maximum of 12 key personnel from third countries (Albania, Bosnia and Herzegovina and Kosovo) may be invited to participate in the exercises.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 606 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Decision No 1313/2013/EU of the European Parliament and of the Council of 17.12.2013.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Design, plan, conduct and self-evaluate 3 field exercises primarily for HCP, WP, CBRN detection and sampling, flood rescue using boats, flood containment and forest fire fighting modules.

Lot No: 2
II.2.2)Additional CPV code(s)
80560000 Health and first-aid training services
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

The contractor shall plan, conduct and self-evaluate 3 field exercises. 1 exercise shall have a capacity of participation of 5 civil protection modules from different participating states, 2 exercises shall have a capacity of 4 civil protection modules from different participating states, and the full participation of at least 3 virtual modules in each exercise, and/or at least 4 other comparable capacities of the voluntary pool, totalling 4 or 5 participating modules or capacities in addition to the virtual modules as set out above, and in all cases a EUCPT shall be simulated and role played by EU mechanism experts. It is also envisaged that during the life of this contract that multinational modules including third countries (Albania, Bosnia and Herzegovina and Kosovo) may be invited to participate, under the same financial arrangements as mechanism participating modules.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 278 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Decision No 1313/2013/EU of the European Parliament and of the Council of 17.12.2013.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Design, plan, conduct and self-evaluate 5 field exercises primarily for medium/heavy USAR, CBRNUSAR and 1 field exercise for AMPs and EMTs.

Lot No: 3
II.2.2)Additional CPV code(s)
80560000 Health and first-aid training services
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

The contractor shall then plan conduct and self-evaluate 5 field exercises. 3 exercises shall have a capacity of participation of 4 civil protection modules and 2 exercises shall have a capacity of participation of 3 civil protection modules from different participating states, and all exercises shall have the full participation of at least 3 virtual modules and at least 3 other capacities of the voluntary pool, totalling between 3 or 4 participating modules or capacities, in addition to the virtual modules, as set out above and in all cases a EUCPT shall be simulated and role played by EU mechanism experts. It is also envisaged that during the life of this contract that third country modules may be invited to participate, under the same financial arrangements as mechanism participating modules.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 260 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Decision No 1313/2013/EU of the European Parliament and of the Council of 17.12.2013.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Design, plan, conduct and self-evaluate 2 field exercise programmes, with a refresher programme and a field exercise in each, primarily for experts of a EUCPT and TAST.

Lot No: 4
II.2.2)Additional CPV code(s)
80560000 Health and first-aid training services
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

The contractor shall then plan conduct and self-evaluate 2 field exercise programmes, including a refresher programme and a field exercise in each exercise programme. Each of the exercise programmes shall have a capacity of participation of 3 EUCPTs and 3 TAST from different participating states, and each exercise shall have the participation of virtual modules if appropriate to the scenario, in addition to the broad range of international responders particularly those from the humanitarian community.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 700 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Decision No 1313/2013/EU of the European Parliament and of the Council of 17.12.2013.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Proof that the tenderers are authorised to perform the contract under national law, as evidenced by inclusion in a professional or trade register or a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/09/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 28/09/2017
Local time: 10:00
Place:

rue de la Loi 86, 1040 Brussels, BELGIUM.

Information about authorised persons and opening procedure:

A maximum of 1 representative per tenderer can attend the opening of tenders. For organisational and security reasons, the tenderer must provide the full name and ID or passport number of the representatives at least 3 working days in advance to: echo-civil-protection-tenders@ec.europa.eu

Failing that, the contracting authority reserves the right to refuse access to its premises.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in the absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
27/06/2017