Portugal-Lisbon: Provision of ICT services for upgrades related to SafeSeaNet European index server and central ship/location/organisation databases as well as helpdesk, corrective maintenance services for applications supporting SSN central system services to MS
2015/S 142-260088
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: European Maritime Safety Agency
Postal address: Praça Europa 4
Town: Lisbon
Postal code: 1249-206
Country: Portugal
Contact person: Leendert Bal
For the attention of: Markku Mylly
E-mail: open182015@emsa.europa.eu
Fax: +351 211209219
Internet address(es):
General address of the contracting authority: http://www.emsa.europa.eu/
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityGeneral public services
Other: Maritime safety.
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of ICT services for upgrades related to SafeSeaNet European index server and central ship/location/organisation databases as well as helpdesk, corrective maintenance services for applications supporting SSN central system services to MS.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: EMSA premises, Lisbon, Portugal.
NUTS code PT171 Grande Lisboa
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 1 600 000 EUR
II.1.5)Short description of the contract or purchase(s)
The contractor shall support EMSA with code correction, evolutive maintenance, upgrades relating to the SafeSeaNet European index server (EIS), central ship/location/organisation databases as well as with IT helpdesk, corrective maintenance services.
II.1.6)Common procurement vocabulary (CPV)48900000 Miscellaneous software package and computer systems, 48600000 Database and operating software package, 48100000 Industry specific software package
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: no
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The framework contract covers the following types of tasks:
task 1: corrective maintenance including 24/7 helpdesk for application incident management; the activities to be contracted may relate to 1 or more of the applications mentioned in Section 2.2.2 (i to iii) of the technical specifications;
task 2: upgrading and development of the EIS;
task 3: upgrading and development of databases storing reference data.
Estimated value excluding VAT: 1 600 000 EUR
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completionDuration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments shall be issued in accordance with the provisions of the draft framework contract and specific contract(s) available on the ‘Procurement’ section under the call to tender EMSA/OP/18/2015 on the EMSA website at the following address: http://www.emsa.europa.eu
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The tenderer must include the legal entity form completed, signed and stamped, and requested accompanying documentation, available on the ‘Procurement’ section (legal entity form) on the EMSA website at the following address: http://www.emsa.europa.eu
Please refer to the tender specifications and invitation to tender for EMSA/OP/18/2015, available on the ‘Procurement’ section on the EMSA website http://www.emsa.europa.eu (tabs: ‘Working with us’ — ‘Procurement’ — ‘Call for tender’).
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications and invitation to tender for EMSA/OP/18/2015, available on the ‘Procurement’ section on the EMSA website http://www.emsa.europa.eu (tabs: ‘Working with us’ — ‘Procurement’ — ‘Call for tender’).
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications and invitation to tender for EMSA/OP/18/2015, available on the ‘Procurement’ section on the EMSA website http://www.emsa.europa.eu (tabs: ‘Working with us’ — ‘Procurement’ — ‘Call for tender’).
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
Please refer to the tender specifications and invitation to tender for EMSA/OP/18/2015, available on the ‘Procurement’ section on the EMSA website http://www.emsa.europa.eu (tabs: ‘Working with us’ — ‘Procurement’ — ‘Call for tender’).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EMSA/OP/18/2015.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentPayable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate7.9.2015 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upAny EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderuntil: 31.12.2015
IV.3.8)Conditions for opening of tendersDate: 15.9.2015
Place:
EMSA premises.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: This opening session will be public. A representative of each tenderer may attend the opening of the bids. At the end of the opening session, the chairman of the opening committee will indicate the name of the tenderers and the decision concerning the admissibility of each offer received. The prices indicated in each received bid will not be communicated. Should you wish to attend, please send a request (at least 5 calendar days before the date of the opening) to the following e-mail address: open182015@emsa.europa.eu indicating the name of the attending person and the tenderer he/she represents.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:15.7.2015