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Services - 261246-2016

29/07/2016    S145    European Commission - Services - Contract notice - Open procedure 

Belgium-Brussels: Patent annuities and trade mark renewal services

2016/S 145-261246

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Joint Research Centre (JRC) — Resources
Postal address: rue du Champ de Mars 21 (CDMA 5/35)
Town: Brussels
NUTS code: BE100
Postal code: 1049
Country: Belgium
E-mail: JRC-BRUSSELS-PROCUREMENT@ec.europa.eu

Internet address(es):

Main address: http://web.jrc.ec.europa.eu

I.1)Name and addresses
Official name: European Chemicals Agency (ECHA)
Postal address: Annankatu 18
Town: Helsinki
NUTS code: FI
Postal code: 00121
Country: Finland
E-mail: JRC-BRUSSELS-PROCUREMENT@ec.europa.eu

Internet address(es):

Main address: http://echa.europa.eu/web/guest

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1742
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Patent annuities and trade mark renewal services.

Reference number: JRC/BRU/2016/I.4/5002/OC.
II.1.2)Main CPV code
79140000
II.1.3)Type of contract
Services
II.1.4)Short description:

In order to maintain rights to patent and trade marks assets, periodic payments must be made to the registration offices. The EU owns a portfolio consisting of 800 patent applications and registrations and 600 trade mark registrations. There are specialised companies that offer these payment services.

II.1.5)Estimated total value
Value excluding VAT: 2 300 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79120000
79110000
79111000
II.2.3)Place of performance
NUTS code: BE100
Main site or place of performance:

Contractor's premises.

II.2.4)Description of the procurement:

The objective of this call for tender is the conclusion of a framework contract for the provision of IPR portfolio management to the EU Institutions, the Directorates-General and services of the European Commission, the executive agencies and European Union agencies and bodies. It does not include the renewal or annuities management of the IP portfolio of the EU.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Following the first 24 months, the FWC can be renewed 2 times for 12 months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Internet address provided in Section I.3.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 109-197419
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/09/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 21/09/2016
Local time: 14:00
Place:

At the contracting authority's premises in Brussels specified in heading I.1) ‘Postal address’.

Information about authorised persons and opening procedure:

See Internet address provided in Section I.3.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

See Internet address provided in Section I.3 for the procurement documents.

Based on Article 134(1)(e) of Commission Delegated Regulation (EU) No 1268/2012 as amended, during the 3 years following conclusion of the original contract the contracting authority may use the negotiated procedure without prior publication of a contract notice to procure additional services consisting of the repetition of similar services (up to a maximum of 50 % of the original contract value) from the economic operator to whom the contract is awarded.

At the request of the tenderer, the contracting authority may provide additional information solely for the purpose of clarifying the nature of the contract.

Any requests for additional information must be made in writing only through the etendering website at https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1742; in the ‘Questions and answers’ tab, by clicking ‘Create a question’.

The contracting authority is not bound to reply to requests for additional information received less than five working days before the final date for submission of tenders.

The contracting authority may, on its own initiative, inform interested parties of any error, inaccuracy, omission or any other clerical error in the text of the call for tenders.

Any additional information including that referred to above will be posted on the etendering website indicated above. The website will be updated regularly and it is your responsibility to check for updates and modifications during the tendering period.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100

Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
19/07/2016