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Slovakia-Bratislava: Event services
Section I: Contracting authority
Main address: http://www.mzv.sk
Address of the buyer profile: https://www.uvo.gov.sk/vyhladavanie-profilov/detail/1703
Section II: Object
Technical arrangements for the OSCE 2019 Ministerial Council
The subject of the contract is the 2019 Organisation of the Organisation for Security and Cooperation in Europe (OSCE) Ministerial Council of the Organisation for Security and Cooperation (MSIR 2019), in accordance with the requirements developed by the OSCE Secretariat — Logistics and Administrative Aspects relating to Ministerial Council meetings. The obligation to provide for MIR 2019 results from the Slovak Presidency of the OSCE in 2019. For details see Section B.1 ‘Description of the contract subject’ of the specifications.
Section III: Legal, economic, financial and technical information
(1) Only the person who satisfies the following conditions of participation, may participate in the tender procedure:
(a) it has not been either a member of the statutory body or of its statutory body or a member of the statutory body, or a member of the supervisory authority, nor a member of the supervisory authority, nor a signatory of a judgment having the force of res judicata for the offence of corruption, the offence of laundering the proceeds of the criminal activities, the offence of setting up, plotting and/or supporting a criminal group, the offence of terrorism and certain forms of participation in terrorism, the offence of trafficking in human beings, an offence concerning the professional conduct of the offence, or the offence of contrivance in public procurement and public auction;
(b) has no arrears of insurance premiums, social security and old-age pension contributions in the Slovak Republic or in the State of establishment, place of business or habitual residence;
(c) has no tax arrears in the Slovak Republic or in the State of residence, place of business or habitual residence;
(D) has not been declared bankrupt, is not being restructured, has not been wound up, or has not ceased insolvency proceedings for lack of assets or cancelled bankruptcy due to a lack of assets;
(e) is empowered to supply goods, works or services;
(f) does not contain a prohibition of participation in a public procurement procedure confirmed by a final decision in the Slovak Republic or the country of establishment, place of business or habitual residence;
(g) have not committed in the previous 3 years since the declaration or the proven opening of public procurement of serious infringements of obligations in the field of environmental protection, social law or labour law pursuant to specific rules for which it is the subject of a final penalty, which the contracting authority and the contracting authority can demonstrate;
has not committed any serious breach of professional obligations proven by the contracting authority and the contracting authority within the previous 3 years following the declaration or the proven opening of the procurement procedure.
(2) The tenderer shall demonstrate compliance with the conditions for participation referred to in paragraph 1.
a) a) documented extract from the judicial record not older than 3 months;
certification of the health insurance company and the social insurance company not older than 3 months, as evidenced by the confirmation of the health insurance company and the Social Insurance Institution,
(c) proof of certification by the local tax authority concerned, not older than 3 months,
certified by the validation of the court in question not older than 3 months,
(e) proof of the right to supply goods, perform works or provide a service corresponding to the subject-matter of the contract;
(f) point (f) accompanied by a false declaration.
In the case of a tenderer formed by a group of suppliers, proof of compliance with the conditions for participation in personal status shall be required for each member of the group. The entitlement to supply, carry out works or provide the service is demonstrated by a member of the group only in relation to that part of the subject-matter of the contract which he is intended to ensure.
In the event of a situation under Section 32 (4) and (5) of the Public Procurement Act, the tenderer having their registered office, place of business or usual residence outside the territory of the Slovak Republic shall comply with this provision.
The tenderer may prove that the conditions for the participation of a personal standing are entered in the list of economic operators or by an equivalent record or certificate of registration issued by the competent authority of another Member State or by an equivalent document provided by the tenderer.
In the case of proof of the fulfilment of the condition for participating in a personal standing as referred to in Section 32 (1) (e) of the Act, an extract from the Commercial Register of the Slovak Republic or an extract from the Register of the Commercial Register of the Slovak Republic, the tenderer is not obliged, within the meaning of Section 32 (3) of the Act, to submit these documents to the contracting authority for reasons of the use of data from public administrative information systems.
The tenderer shall demonstrate technical or professional competence pursuant to Section 34 (1) (a) of the Public Procurement Act by a list of services provided over the previous five years following the public procurement declaration, indicating the prices, delivery times and customers, the reference if the contracting authority/entity is the contracting authority or contracting entity according to the Public Procurement Act. In order to ensure an adequate level of competition, the contracting authority has determined, in accordance with Section 34 (2) of the Public Procurement Act, a period longer than that specified pursuant to Section 34 (1) (a) of the Public Procurement Act.
If, to prove that the conditions for participation are fulfilled, a performance price in a currency other than euro is indicated in the selection documents, the European Central Bank rate applicable on the day of dispatch of this contract notice for publication in the Official Journal of the EU shall be used to convert from another currency into euro.
In the case of a tenderer formed by a group of suppliers involved in a public procurement, proof of fulfilment of the conditions for participation in technical or professional capacity for all members of the group is required. The tenderer may use the technical and professional capacities of another person to prove the technical capacity or professional capacity, irrespective of their legal relationship. In this case, the tenderer must prove that in performance of the contract he/she will actually use the capacity of the person whose capacity he uses to demonstrate technical or professional capacity. This shall be demonstrated by the tenderer written contract held by the person concerned, including a commitment by the person whose technical and professional capacities intend to demonstrate his technical competence or professional competence, that the person will supply his/her capacities for the duration of the contractual relationship. The person whose capacities are to be used to demonstrate technical competence or professional competence shall demonstrate compliance with the conditions for participation in his or her personal status and shall not include grounds for exclusion pursuant to Section 40 (6) (a) to (h) and (7) of the Public Procurement Act; the authorisation to provide a service shall be demonstrated in relation to that part of the contract subject to the provision of capacity to the tenderer.
The contracting authority must demonstrate to the tenderer that it has provided services of the same or similar nature as the subject of the contract for the preceding 5 years, the financial volume of which, together with the specified period, was for a minimum amount of EUR 100 000 exclusive of VAT. For services of a similar nature or similar to the subject-matter of the contract, the contracting authority shall consider the organisation of international conferences with the participation of foreign representatives.
Section IV: Procedure
The details of the electronic auction shall be set out in the procurement documents.
A deep journey 2, Bratislava, SLOVAKIA — the head office of the contracting authority.
The opening of tenders will take place in accordance with Section 54 (3) of the Public Procurement Act.
Section VI: Complementary information
The public procurement in question is not green public procurement, innovation procurement or procurement focused on social aspects.
1 Pursuant to Section 40 (6) (g) of the Public Procurement Act, the contracting authority shall exclude the tenderer from the procurement procedure if, on the basis of reliable information, it has grounds for suspecting that the tenderer has concluded an anti-competitive agreement with another economic operator.
2 The contracting authority decided in accordance with § 66 (7) that the evaluation of the fulfilment of the selection criteria pursuant to § 40 of the Public Procurement Act will be carried out after the evaluation of tenders pursuant to § 53 of the Public Procurement Act.
3 Under Section 39 of the Public Procurement Act, a tenderer may replace documents with a single European document, in which case his tender shall include a single electronic document completed.
4 The contracting authority will act in the context of the entire procurement process, i.e. before and after the tendering period, within the meaning of § 20 of the GPP, via the ‘Josephine’ communication interface. Rules for the delivery of consignments: the lot shall be deemed to have been received by the candidate/tenderer at the moment of receipt. The moment at which the addressee is deemed to have the objective of becoming acquainted with its content, i.e. as a sudden entry into the sphere of the disposition, shall be deemed to be at the time of receipt. The service of documents within the framework of review procedures is governed by the discharge opinion UVO No. 3/2018.
5 The tender is made by electronic means within the meaning of Section 49 (1) (a) of the Act and inserted into the Josephine system on the web address. https://josephine.proebiz.com/ Tenders shall be admissible only to authenticated tenderers. Authentication can be transferred in 2 ways:
— Joseph’s system by registering and subscribing to an identity card with an electronic chip and with a secure personal code (eID). In the system, the company to be authenticated by means of eID shall register the statistical status of the company in question. The authentication is done by the provider of Josephine on weekdays at 8-16.
— by means of an authorisation code to be sent to the tenderer’s registered office in letter form, in the form of registered mail, in the event that the company registers a person who is not a representative of that company by means of eID, or is registered in the system with the help of a password. The time limit for this exercise shall be 4 working days and shall be counted when the tender is entered.
6 If the tender price of the successful tenderer exceeds the estimated value of the contract awarded by the contracting authority, the contracting authority shall reserve the right not to accept this offer.
7 Tenderers who submit a tender shall be required to ensure the commitment of the offers in the form of a security. The conditions of composition, release and recovery of the security are given in section A.3 “Guarantee” of the Tender Specifications. The lodging of a security of EUR 150 000 (in words one hundred and fifty thousand euros) is requested.
8.The contracting authority shall, at the request of the successful tenderer, make up to a maximum of 20 % of the total rental value of the immovable property. Further details are given in Annex 1 to Part B of the tender specifications, i.e. in the Treaty on the technical and organisational arrangements of the OSCE Ministerial Council 2019.
Internet address: http://www.uvo.gov.sk