Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addressesOfficial name: Ufficio d'Informazione in Italia del Parlamento europeo
Postal address: Via IV Novembre, 149
Town: Roma
NUTS code:
IT ITALIAPostal code: 00187
Country: Italy
E-mail:
epitalia@europarl.europa.euInternet address(es): Main address:
www.europarl.it I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: Ufficio d'informazione del Parlamento europeo in Italia
Postal address: Via IV Novembre, 149
Town: Roma
Postal code: 00187
Country: Italy
Contact person: Ufficio d'informazione del Parlamento europeo in Italia
E-mail:
epitalia@europarl.europa.euNUTS code:
IT ITALIAInternet address(es): Main address:
www.europarl.europa.eu/ I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Support Services for the Organisation of Communication and Information Activities of the European Parliament Liaison Office in Italy (Rome and Milan)
II.1.2)Main CPV code79416000 Public relations services
II.1.3)Type of contractServices
II.1.4)Short description:
Support services for the organisation of communication and information activities of the European parliament liaison office in Italy (Rome and Milan) such as Seminar organisation services,
Event services, exhibition, fair and congress organisation services.
II.1.5)Estimated total valueValue excluding VAT: 1 600 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)79530000 Translation services
79418000 Procurement consultancy services
79540000 Interpretation services
79994000 Contract administration services
79995000 Library management services
79553000 Desktop publishing services
II.2.3)Place of performanceNUTS code: IT ITALIA
II.2.4)Description of the procurement:
The European parliament liaison offices (EPLO) are responsible for the decentralised implementation of the European parliament’s institutional communication efforts. More specifically, the Offices manage contacts with national, regional and local media, engage with citizens and stakeholders through offline and online activities, and offer a communication platform for MEPs in the Member States. In particular, their efforts are central to the EP’s campaign for the 2019 European elections.
The establishment of a Framework contract for communication services serves these objectives:
— to allow the Rome EPLO to draw on high-quality professional support for a variety of tasks that can easily be outsourced and thus free capacity in the Offices for more strategic work,
— to streamline the DG’s procurement processes,
— to facilitate day-to-day operations with a simple ordering process, while safeguarding the respect of procurement rules,
— to allow ramping up the scale of communication activities during the election campaign period.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 1 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 12
This contract is subject to renewal: yes
Description of renewals:
See draft framework contract in the tender documents.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 17/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 24/09/2018
Local time: 10:00
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review bodyOfficial name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Country: Luxembourg
Internet address:
http://curia.europa.eu/ VI.4.2)Body responsible for mediation procedures VI.4.4)Service from which information about the review procedure may be obtainedOfficial name: European Parliament DG Comm
Town: Brussels
Country: Belgium
VI.5)Date of dispatch of this notice:13/06/2018