Services - 263300-2019

06/06/2019    S108    - - Services - Contract notice - Open procedure 

United Kingdom-Sheffield: Construction consultancy services

2019/S 108-263300

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Sheffield Hallam University
City Campus, Howard Street
Sheffield
S1 1WB
United Kingdom
Contact person: All communication via the SHU In Tend E tendering portal https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home
E-mail: strategicprocurement@shu.ac.uk
NUTS code: UKE32

Internet address(es):

Main address: http://shu.ac.uk

Address of the buyer profile: https://www.shu.ac.uk/about-us/our-services/finance-directorate/suppliers-zone

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Hallam Alliance – Programme Alliance Manager (Lot 1) and Scheme Alliance Managers (Lot 2)

Reference number: 1819-82-FDR-MG
II.1.2)Main CPV code
71530000
II.1.3)Type of contract
Services
II.1.4)Short description:

The University has created an alliance arrangement using the new NEC4 Alliance Contract. The University is in the final stages of appointing the design led consultancy, contractor and hard facilities management service providers (the Alliance partners) required to deliver the Campus Plan. The aim is for all Alliance Partners to work towards a common goal within a culture and ethos of partnering and trust.

The University now needs to appoint a:

— company to provide a Programme Alliance Manager (Lot 1) to manage the overarching Alliance programme of works and operation of the Alliance, and

— a company to provide Scheme Alliance Managers (Lot 2) to manage the delivery of individual schemes or groups of smaller schemes.

Companies may also be required to provide ancillary project/cost/quality management services to the Programme or Scheme Alliance.

Further, detailed information about the Alliance, it’s method of operation and the requirements of the roles is contained in the tender pack.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenderers may bid for both lots but can only be awarded one lot. Tenderers bidding for both lots will be asked to indicate which is their preferred lot. In the event a single tenderer wins both lots, they will be awarded their preferred lot and the supplier ranked in 2nd place will be awarded the remaining lot

II.2)Description
II.2.1)Title:

1819-82-FDR-MG – Hallam Alliance – Programme Alliance Manager

Lot No: 1
II.2.2)Additional CPV code(s)
71530000
71520000
71521000
71540000
71541000
II.2.3)Place of performance
NUTS code: UKE32
Main site or place of performance:

Sheffield and occasionally other areas in South Yorkshire.

II.2.4)Description of the procurement:

The University has created an alliance arrangement using the new NEC4 Alliance Contract: a bold and unique procurement strategy and delivery model that will be a catalyst for change. The University is in the final stages of appointing the design led consultancy, contractor and hard facilities management service providers (the Alliance partners) required to deliver the Campus Plan. The aim is for all Alliance Partners to work towards a common goal within a culture and ethos of partnering and trust.

The University now needs to appoint a company to provide a Programme Alliance Manager (Lot 1) to manage the overarching Alliance programme of works and operation of the Alliance. The main duties of the Programme Alliance Manager will be:

1) Programme management;

2) Establishing and maintaining communication systems;

3) Monthly reporting and administering meetings;

4) Authorisation of schemes and incentives;

5) Problem resolution;

6) Performance improvement;

7) Other duties agreed by the Programme Alliance Board.

Companies may also be required to provide ancillary project/cost management services to the Programme Alliance, either through the Programme Alliance Manager or through separate individuals on an ad-hoc basis. These ancillary services may include, but not be limited to:

— project planning/scheduling services,

— cost management services,

— quality control services.

Further, detailed information about the Alliance, it’s method of operation and the requirements of the role is contained in the tender pack.

The Programme Alliance Manager contract will be for a period of 3 years with options to extend for up to 11 years in periods of 3 years each with a final option to extend for 2 years i.e. 3 + 3 + 3 + 2 years. Extensions will be subject to satisfactory performance and at the sole discretion of the University.

The successful tendered will be required to enter in to the NEC4 professional services short contract.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Supplier technical expertise / Weighting: 10 %
Quality criterion - Name: Organogram / Weighting: 2 %
Quality criterion - Name: Commitment and succession planning / Weighting: 8 %
Quality criterion - Name: PAM Understanding of the NEC4 Alliance Contract / Weighting: 5 %
Quality criterion - Name: PAM technical expertise and competence / Weighting: 5 %
Quality criterion - Name: PAM approach to delivery / Weighting: 15 %
Quality criterion - Name: Interview: Knowledge of the NEC4 Alliance contract / Weighting: 3 %
Quality criterion - Name: Interview: Relevant technical expertise as defined in the role requirements / Weighting: 7 %
Quality criterion - Name: Interview: Collaborative working behaviours / Weighting: 20 %
Cost criterion - Name: Programme Alliance Manager cost plus fee % / Weighting: 15 %
Cost criterion - Name: Project planning/scheduling services cost plus fee % / Weighting: 2.5 %
Cost criterion - Name: Cost management services cost plus fee % / Weighting: 5 %
Cost criterion - Name: Quality control services cost plus fee % / Weighting: 2.5 %
II.2.6)Estimated value
Value excluding VAT: 1 700 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 132
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There are 3 extension periods. 2-period of 3 years followed by one final period of 2 years, up to a total contract duration of 11 years. Extensions will be awarded subject to satisfactory performance and at the sole discretion of the University.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

At this stage there are no EU funds identified, however in the unlikely event that construction related EU funds are available they would be directed through this opportunity.

II.2.14)Additional information
II.2)Description
II.2.1)Title:

1819-82-FDR-MG – Hallam Alliance – Scheme Alliance Managers

Lot No: 2
II.2.2)Additional CPV code(s)
71530000
71520000
71521000
71540000
71541000
II.2.3)Place of performance
NUTS code: UKE32
Main site or place of performance:

Sheffield and occasionally other areas in South Yorkshire.

II.2.4)Description of the procurement:

The University has created an alliance arrangement using the new NEC4 Alliance Contract: a bold and unique procurement strategy and delivery model that will be a catalyst for change. The University is in the final stages of appointing the design led consultancy, contractor and hard facilities management service providers (the Alliance partners) required to deliver the Campus Plan. The aim is for all Alliance Partners to work towards a common goal within a culture and ethos of partnering and trust

The University now needs to appoint a company to provide a Scheme Alliance Managers (Lot 2) to manage the delivery of individual schemes or groups of smaller schemes. The main duties of a Scheme Alliance Manager will be:

1) Programme management;

2) Cost management and payment of incentives;

3) Scheme management including gateway and quality management;

4) Approval of Subcontractors;

5) Monthly reporting and administering meetings;

6) Problem resolution;

7) Performance improvement;

8) Completion certification and defects management;

9) Other duties agreed by the Scheme Alliance Board.

Companies may also be required to provide ancillary project/cost management services to the Scheme Alliance, either through the Scheme Alliance Manager, or through separate individuals on an ad-hoc basis. These ancillary services may include, but not be limited to:

— project planning/scheduling services,

— cost management services,

— quality control services.

These ancillary services apply to both lots.

Further, detailed information about the Alliance, it’s method of operation and the requirements of the role is contained in the tender pack.

The Scheme Alliance Managers contract will be for a period of 3 years with options to extend for up to 11 years in periods of 3 years each with a final option to extend for 2 years i.e. 3 + 3 + 3 + 2 years.

The successful tendered will be required to enter in to the NEC4 professional services short contract.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Supplier technical expertise / Weighting: 8 %
Quality criterion - Name: Management of multiple SAMs / Weighting: 8 %
Quality criterion - Name: Commitment and succession planning / Weighting: 4 %
Quality criterion - Name: SAMs Technical expertise and competence / Weighting: 5 %
Quality criterion - Name: SAMs Approach / Weighting: 20 %
Quality criterion - Name: Interview: Supplier understanding and commitment to delivery / Weighting: 15 %
Quality criterion - Name: Interview: Candidates’ relevant technical expertise and examples of similar projects / Weighting: 15 %
Cost criterion - Name: Scheme Alliance Manager cost plus fee % / Weighting: 15 %
Cost criterion - Name: Project planning/scheduling services cost plus fee % / Weighting: 2.5 %
Cost criterion - Name: Cost management services cost plus fee % / Weighting: 5 %
Cost criterion - Name: Quality control services cost plus fee % / Weighting: 2.5 %
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 132
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There are 3 extension periods. 2-period of 3 years followed by one final period of 2 years, up to a total contract duration of 11 years. Extensions will be awarded subject to satisfactory performance and at the sole discretion of the University.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

At this stage there are no EU funds identified, however in the unlikely event that construction related EU funds are available they would be directed through this opportunity.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As described in the tender documentation.

There is a minimum acceptable weighted score for the written quality criteria for each lot (Sections 1 and 2 of the quality criteria) Bidders must acheive 65 % of the available marks i.e. 29.25 out of 45 for these sections for the tender to be considered further. The right to reject bids with a weighted quality score below 65 % is reserved.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As described in the tender documentation.

III.2.2)Contract performance conditions:

As described in the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/07/2019
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 04/10/2019
IV.2.7)Conditions for opening of tenders
Date: 05/07/2019
Local time: 10:00
Place:

The University campus, Sheffield.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Sheffield Hallam University — Legal Services
City Campus, Howard Street
Sheffield
S1 1WB
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Dispute resolution procedure as specified in tender documentation.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/06/2019