Supplies - 263383-2020

05/06/2020    S108

United Kingdom-South Shields: Clothing, footwear, luggage articles and accessories

2020/S 108-263383

Contract award notice

Results of the procurement procedure

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: South Tyneside Metropolitan Borough Council, South Tyneside Homes Ltd and South Tyneside Ventures Trust Ltd
Postal address: Town Hall and Civic Office, Westoe Road
Town: South Shields
NUTS code: UKC22 Tyneside
Postal code: NE23 2RL
Country: United Kingdom
Contact person: Shona Mac Daid
E-mail: shona.macdaid@southtyneside.gov.uk
Internet address(es):
Main address: www.southtyneside.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework for the Supply and Delivery of Work Wear, Personal Protection Equipment including Safety Footwear and Uniform Clothing

II.1.2)Main CPV code
18000000 Clothing, footwear, luggage articles and accessories
II.1.3)Type of contract
Supplies
II.1.4)Short description:

South Tyneside Council (STC) is looking to conduct a procurement exercise which will result in the establishment of a framework on behalf of NEPO local authorities and other NEPO associate members for the supply and delivery of work wear, personal protection equipment including safety footwear and uniform clothing which fully meets the requirements of contracting authorities.

There will be three lots on the framework

The framework will be for 2 years with a possible extension of 2 years on a 12 month basis or 1 x 24 month

The three lots are;

Lot 1: Work Wear

Lot 2: Personal Protection Equipment including Safety Footwear

Lot 3: Uniform Clothing.

It is proposed that 1-3 suppliers be appointed to each lot. Call off will be available by direct award to the supplier(s) offering the most economically advantageous solution for authority specific requirements taking into account information submitted at framework tender stage. Call off will also be available by further competition.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 865 598.00 EUR
II.2)Description
II.2.1)Title:

Work Wear

Lot No: 1
II.2.2)Additional CPV code(s)
18110000 Occupational clothing
18220000 Weatherproof clothing
18221000 Waterproof clothing
35113400 Protective and safety clothing
18400000 Special clothing and accessories
18100000 Occupational clothing, special workwear and accessories
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

Supply and deliver a range of work wear to all NEPO members and associates on an as and when required basis.

A two stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the Tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission and evaluation of the tender will not occur.

All Tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.

Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.

II.2.5)Award criteria
Quality criterion - Name: Contract management and delivery methodology / Weighting: 13
Quality criterion - Name: Aftersales service / Weighting: 12
Quality criterion - Name: Ethical sourcing / Weighting: 5
Quality criterion - Name: Social value / Weighting: 10
Cost criterion - Name: Price / Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Personal Protection Equipment and Safety Footwear

Lot No: 2
II.2.2)Additional CPV code(s)
18220000 Weatherproof clothing
18221000 Waterproof clothing
35113400 Protective and safety clothing
18400000 Special clothing and accessories
18100000 Occupational clothing, special workwear and accessories
18813000 Footwear with uppers of leather
18814000 Footwear with uppers of textile materials
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

Supply and deliver a range of personal protection equipment and safety footwear to all NEPO members and associates on an as and when required basis.

A two stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission and evaluation of the tender will not occur.

All tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.

Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.

II.2.5)Award criteria
Quality criterion - Name: Contract management and delivery methodology / Weighting: 13
Quality criterion - Name: Aftersales service / Weighting: 12
Quality criterion - Name: Ethical sourcing / Weighting: 5
Quality criterion - Name: Social value / Weighting: 10
Cost criterion - Name: Price / Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Uniform Clothing (i.e. Catering, Corporate and Leisure)

Lot No: 3
II.2.2)Additional CPV code(s)
18400000 Special clothing and accessories
18100000 Occupational clothing, special workwear and accessories
18110000 Occupational clothing
18000000 Clothing, footwear, luggage articles and accessories
18222000 Corporate clothing
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

Supply and deliver a range of clothing uniform (i.e. catering, corporate and leisure) to all NEPO members and associates on an as and when required basis.

A two stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission, and evaluation of the tender will not occur.

All tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.

Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.

II.2.5)Award criteria
Quality criterion - Name: Contract management and delivery methodology / Weighting: 13
Quality criterion - Name: Aftersales service / Weighting: 12
Quality criterion - Name: Ethical sourcing / Weighting: 5
Quality criterion - Name: Social value / Weighting: 10
Cost criterion - Name: Price / Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 225-551309
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Lot No: 1
Title:

Work Wear

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
02/06/2020
V.2.2)Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 11
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: SMI Group
Town: Surrey
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: 1st Coverall Co. Ltd
Town: Kent
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: D.R. Caswell Ltd
Town: Cleveland
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 4 000 000.00 GBP
Total value of the contract/lot: 890 092.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 2
Lot No: 2
Title:

Personal Protection Equipment and Safety Footwear

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
02/06/2020
V.2.2)Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 10
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: 1st Coverall Co. Ltd
Town: Kent
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Bunzl
Town: Gateshead
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: D.R. Caswell Ltd
Town: Cleveland
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 4 000 000.00 GBP
Total value of the contract/lot: 746 604.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 3
Lot No: 3
Title:

Uniform Clothing (i.e. Catering, Corporate and Leisure)

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
02/06/2020
V.2.2)Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: 1st Coverall Co. Ltd
Town: Kent
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Thomas Owen and Sons
Town: Newcastle upon Tyne
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: SMI Group
Town: Cleveland
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 4 000 000.00 GBP
Total value of the contract/lot: 228 902.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org

This agreement will also be made available to all current and future NEPO associate members. Current associate members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list.

NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/TheService/organised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

https://www.nepo.org/associate-membership/permissible-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: www.nepo.org

VI.4)Procedures for review
VI.4.1)Review body
Official name: South Tyneside Council Town Hall and Civic Offices
Postal address: Town Hall and Civic Offices, Westoe Road
Town: South Shields
Postal code: NE33 2RL
Country: United Kingdom
VI.4.4)Service from which information about the review procedure may be obtained
Official name: South Tyneside Council Town Hall and Civic Offices, Westoe RoadSouth
Town: South Shields
Postal code: NE33 2RL
Country: United Kingdom
VI.5)Date of dispatch of this notice:
03/06/2020