Supplies - 263403-2017

08/07/2017    S129

United Kingdom-Newcastle upon Tyne: Milk

2017/S 129-263403

Contract award notice

Results of the procurement procedure

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: North East Procurement Organisation (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Marie Bartup
E-mail: marie.bartup@nepo.org
Telephone: +44 1912613916
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.1)Name and addresses
Official name: Darlington Borough Council (Framework Contract Participant)
Postal address: Town Hall, Feethams
Town: Darlington
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: DL1 5QT
Country: United Kingdom
E-mail: customerservices@darlington.gov.uk
Internet address(es):
Main address: www.darlington.gov.uk
I.1)Name and addresses
Official name: Durham County Council (Framework Contract Participant)
Postal address: County Hall
Town: Durham
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: DH1 5UL
Country: United Kingdom
E-mail: help@durham.gov.uk
Internet address(es):
Main address: www.durham.gov.uk
I.1)Name and addresses
Official name: Gateshead Metropolitan Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Regent Street
Town: Gateshead
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE8 1HH
Country: United Kingdom
E-mail: customerservices@gateshead.gov.uk
Internet address(es):
Main address: www.gateshead.gov.uk
I.1)Name and addresses
Official name: Hartlepool Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Victoria Road
Town: Hartlepool
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS24 8AY
Country: United Kingdom
E-mail: customer.service@hartlepool.gov.uk
Internet address(es):
Main address: www.hartlepool.gov.uk
I.1)Name and addresses
Official name: Middlesbrough Council (Framework Contract Participant)
Postal address: Civic Centre, Albert Road
Town: Middlesbrough
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS1 9FX
Country: United Kingdom
E-mail: contactcentre@middlesbrough.gov.uk
Internet address(es):
Main address: www.middlesbrough.gov.uk
I.1)Name and addresses
Official name: Newcastle City Council (Framework Contract Participant)
Postal address: Civic Centre, Barras Bridge
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 7RS
Country: United Kingdom
E-mail: csc@newcastle.gov.uk
Internet address(es):
Main address: www.newcastle.gov.uk
I.1)Name and addresses
Official name: North Tyneside Council (Framework Contract Participant)
Postal address: Quadrant, The Silverlink North, Cobalt Business Park
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE27 0BY
Country: United Kingdom
E-mail: contact.us@northtyneside.gov.uk
Internet address(es):
Main address: www.northtyneside.gov.uk
I.1)Name and addresses
Official name: South Tyneside Council (Framework Contract Participant)
Postal address: Town Hall & Civic Offices, Westoe Road
Town: South Shields
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE33 2RL
Country: United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
Internet address(es):
Main address: www.southtyneside.gov.uk
I.1)Name and addresses
Official name: Stockton-on-Tees Borough Council (Framework Contract Participant)
Postal address: Municipal Buildings, Church Road
Town: Stockton-on-Tees
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS18 1LD
Country: United Kingdom
E-mail: customer.comments@stockton.gov.uk
Internet address(es):
Main address: www.stockton.gov.uk
I.1)Name and addresses
Official name: Sunderland City Council (Framework Contract Participant)
Postal address: Civic Centre, Burdon Road
Town: Sunderland
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: SR2 7DN
Country: United Kingdom
E-mail: enquiries@sunderland.gov.uk
Internet address(es):
Main address: www.sunderland.gov.uk
I.1)Name and addresses
Official name: North East Procurement Organisation (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Marie Bartup
E-mail: marie.bartup@nepo.org
Telephone: +44 1912613916
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO416 Framework for the Provision of Milk and Dairy Products.

Reference number: NEPO416
II.1.2)Main CPV code
15511000 Milk
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) Framework Contract Award for the Provision and Distribution of Milk and Dairy Products. The Framework will cover the supply and direct delivery of Milk and Dairy Products to Kitchens and School establishments in order to fulfil the requirements associated with Milk provision. The Framework will be a ranked Framework consisting of no more than 3 suppliers per lot.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 8 000 000.00 GBP
II.2)Description
II.2.1)Title:

Provision of Kitchen and Nursery Milk — Tyne and Wear

Lot No: 1
II.2.2)Additional CPV code(s)
15511000 Milk
15511300 Skimmed milk
15511400 Semi-skimmed milk
15511500 Full-cream milk
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfill all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.

II.2.5)Award criteria
Quality criterion - Name: Project Implementation / Weighting: 7.00 %
Quality criterion - Name: Service Delivery / Weighting: 7.00 %
Quality criterion - Name: Complaints Procedure / Weighting: 6.00 %
Quality criterion - Name: Carbon Reduction, Waste Collection and Sustainability Agenda / Weighting: 5.00 %
Quality criterion - Name: Supply Chain Development / Weighting: 2.50 %
Quality criterion - Name: Working Proactively with NEPO Member Authorities / Weighting: 2.50 %
Price - Weighting: 70.00 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU School Milk Subsidy Scheme.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Provision and Distribution of Kitchen and Nursery Milk — Tees Valley

Lot No: 2
II.2.2)Additional CPV code(s)
15511000 Milk
15511300 Skimmed milk
15511400 Semi-skimmed milk
15511500 Full-cream milk
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfill all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.

II.2.5)Award criteria
Quality criterion - Name: Project Implementation / Weighting: 7.00 %
Quality criterion - Name: Service Delivery / Weighting: 7.00 %
Quality criterion - Name: Complaints Procedure / Weighting: 6.00 %
Quality criterion - Name: Carbon Reduction, Waste Collection and Sustainability Agenda / Weighting: 5.00 %
Quality criterion - Name: Supply Chain Development / Weighting: 2.50 %
Quality criterion - Name: Working Proactively with NEPO Member Authorities / Weighting: 2.50 %
Price - Weighting: 70.00 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU School Milk Subsidy Scheme.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Provision of Kitchen Milk and Dairy Products via a nominated third party distributor

Lot No: 3
II.2.2)Additional CPV code(s)
15511000 Milk
15511300 Skimmed milk
15511400 Semi-skimmed milk
15511500 Full-cream milk
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfill all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.

II.2.5)Award criteria
Quality criterion - Name: Project Implementation / Weighting: 7.00 %
Quality criterion - Name: Service Delivery / Weighting: 7.00 %
Quality criterion - Name: Complaints Procedure / Weighting: 6.00 %
Quality criterion - Name: Carbon Reduction, Waste Collection and Sustainability Agenda / Weighting: 5.00 %
Quality criterion - Name: Supply Chain Development / Weighting: 2.50 %
Quality criterion - Name: Working Proactively with NEPO Member Authorities / Weighting: 2.50 %
Price - Weighting: 70.00 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU School Milk Subsidy Scheme.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Provision and Distribution of Organic Kitchen and Nursery Milk

Lot No: 4
II.2.2)Additional CPV code(s)
15511000 Milk
15511300 Skimmed milk
15511400 Semi-skimmed milk
15511500 Full-cream milk
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfill all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.

II.2.5)Award criteria
Quality criterion - Name: Project Implementation / Weighting: 7.00 %
Quality criterion - Name: Service Delivery / Weighting: 7.00 %
Quality criterion - Name: Complaints Procedure / Weighting: 6.00 %
Quality criterion - Name: Carbon Reduction, Waste Collection and Sustainability Agenda / Weighting: 5.00 %
Quality criterion - Name: Supply Chain Development / Weighting: 2.50 %
Quality criterion - Name: Working Proactively with NEPO Member Authorities / Weighting: 2.50 %
Price - Weighting: 70.00 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU School Milk Subsidy Scheme.
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 029-051553
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

NEPO416 Provision and Distribution of Milk and Dairy Products

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
22/06/2017
V.2.2)Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Embleton Hall Dairies
Postal address: Murton Hall Farm, Wingate
Town: Co Durham
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS28 5NU
Country: United Kingdom
Internet address: www.embletonhalldairies.co.uk
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: FP Processing Ltd
Postal address: Springfield Mills, Spa Street, Ossett
Town: Wakefield
NUTS code: UK UNITED KINGDOM
Postal code: WF5 OHW
Country: United Kingdom
Internet address: www.freshpastures.co.uk
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Greencroft Milk Supplies Ltd
Postal address: Telford Road
Town: Middlesbrough
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS3 8BL
Country: United Kingdom
Internet address: www.greencroftmilksuppliesltd.co.uk
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Acorn Dairy Ltd
Postal address: Archdeacon Newton
Town: Darlington
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: DL2 2YB
Country: United Kingdom
Internet address: www.acorndairy.co.uk
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 8 000 000.00 GBP
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:

The delivery to establishments is likely to be subcontracted.

Section VI: Complementary information

VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list.

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details:-

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

http://apps.education-ni.gov.uk/appinstitutes/default.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

https://www.communities-ni.gov.uk/contact

https://www.ons.gov.uk/

http://www.police.uk/forces.htm

http://www.police-information.co.uk/index.html

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.fire.org.uk/fire-brigades.html

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

http://www.nepo.org/associate-membership/permissable-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: www.nepo.org

VI.4)Procedures for review
VI.4.1)Review body
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: marie.bartup@nepo.org
Internet address: www.nepo.org
VI.4.2)Body responsible for mediation procedures
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: marie.bartup@nepo.org
Internet address: www.nepo.org
VI.4.4)Service from which information about the review procedure may be obtained
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: marie.bartup@nepo.org
Internet address: www.nepo.org
VI.5)Date of dispatch of this notice:
04/07/2017