Services - 26440-2019

18/01/2019    S13    - - Services - Contract notice - Open procedure 

United Kingdom-Edinburgh: Hire of construction and civil engineering machinery and equipment with operator

2019/S 013-026440

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Contact person: Stuart Newton
Telephone: +44 1314693580
E-mail: stuart.newton@edinburghg.gov.uk
NUTS code: UKM75

Internet address(es):

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for the Hire of Plant with Operator

II.1.2)Main CPV code
45500000
II.1.3)Type of contract
Services
II.1.4)Short description:

The City of Edinburgh Council require to hire a variety of plant machinery with operators on an ad-hoc basis for use by Edinburgh Road Services to assist with construction operations. The requirement also includes gritters required to carry out winter maintenance throughout the City of Edinburgh.

II.1.5)Estimated total value
Value excluding VAT: 860 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Road Sweepers

Lot No: 2
II.2.2)Additional CPV code(s)
43300000
45500000
60182000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

The service includes the provision of 18 000 kg road sweeper as fully detailed within the tender package.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criterion / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 80 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be re-tendered in line with this framework expiry.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Road Planers

Lot No: 1
II.2.2)Additional CPV code(s)
43300000
45500000
60182000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

The service includes the provision of: 1,0 m road planer; 0,35 m road planer as fully detailed within the specifications. Typically vehicles and plant will be hired as a package order to assist road services with carriageway planing works. Equipment may be hired collectively or individually as the need arises.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criterion / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 280 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be re-tendered in line with this framework expiry

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Road Lorries

Lot No: 3
II.2.2)Additional CPV code(s)
43300000
45500000
60182000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

The service includes the provision of 6 x 4 tipper and 8 x 4 tipper as fully detailed in the tender documentation.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criterion / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 80 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be re-tendered in line with this framework expiry.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Gritter Vehicles

Lot No: 4
II.2.2)Additional CPV code(s)
43300000
45500000
60182000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

The Road Services Team seeks to establish a contract agreement with a supplier for the provision of gritter vehicles with associated drivers, to assist in the delivery of the winter maintenance service.

It is a mandatory criteria that the Contractor has the minimum capacity of 4 18 tonne (6 cubic metres) gritters to service this contract, and that these vehicles are made available to Edinburgh Road Services when required. Standby payments will be made for this provision of the agreed number of vehicles at the start of each year’s winter maintenance period.

The Council may also require during the contract period the use of 7,5 tonne (3 cubic metres) and 26 tonne (9 cubic metres) gritter vehicles. Rates for these shall be provided with your tender, however no standby payment will be made for these vehicles and these items will be hired on a spot hire basis if required.

The service is to provide 24/7 coverage during prolonged periods of severe winter weather and sufficient staff will be required to cover gritter availability on both am and pm shifts. For the avoidance of doubt this is to provide 2 nr 12 hour shifts for each of the 4 gritters in a full 24-hour period.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criterion / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 120 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be re-tendered in line with this framework expiry.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Hi-Ab Cranes

Lot No: 5
II.2.2)Additional CPV code(s)
43300000
45510000
45500000
60182000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

The service includes the provision of the following equipment as detailed in the tender documentation — 6 x 2 flatbed with lorry loader crane, 8 x 2 flatbed with lorry loader crane.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criterion / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 40 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be re-tendered in line with this framework expiry.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Road Finishers

Lot No: 7
II.2.2)Additional CPV code(s)
43300000
45500000
60182000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

The service includes the provision of a road finisher with an operator as detailed in the tender documentation.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criterion / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 140 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be re-tendered in line with this framework expiry.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Low loaders

Lot No: 6
II.2.2)Additional CPV code(s)
43300000
45500000
60182000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

The service includes the provision of a 44 000 kg low loader vehicle as detailed in the tender documentation.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criterion / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 120 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be re-tendered in line with this framework expiry.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to the ESPD Scotland module and tender documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 27
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/02/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 19/06/2019
IV.2.7)Conditions for opening of tenders
Date: 19/02/2019
Local time: 13:30
Place:

The City of Edinburgh Council, Waverley Court, 4 East Market Street, EH8 8BG Edinburgh.

Information about authorised persons and opening procedure:

Commercial and Procurement Services.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

This opportunity will be re-advertised to align with framework expiry.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=569929.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefit information is contained with the tender documentation.

(SC Ref: 569929)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=569929

VI.4)Procedures for review
VI.4.1)Review body
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693922

Internet address: http://www.edinburgh.gov.uk

VI.4.2)Body responsible for mediation procedures
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693922

Internet address: http://www.edinburgh.gov.uk

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may:

1) Award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose;

2) Be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the contract award notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.4.4)Service from which information about the review procedure may be obtained
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693922

Internet address: http://www.edinburgh.gov.uk

VI.5)Date of dispatch of this notice:
15/01/2019