Services - 264815-2016

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30/07/2016    S146    Services - Contract notice - Open procedure 

United Kingdom-Newcastle upon Tyne: Repair and maintenance services

2016/S 146-264815

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Home Group Limited
Postal address: 2 Gosforth Park Way, Gosforth Business Park
Town: Newcastle upon Tyne
Postal code: NE12 8ET
Country: United Kingdom
For the attention of: Alan Sandey
E-mail: alan.sandey@homegroup.org.uk

Internet address(es):

General address of the contracting authority: https://www.homegroup.org.uk

Electronic access to information: https://www.housingprocurement.com

Electronic submission of tenders and requests to participate: https://www.housingprocurement.com

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Repairs and Maintenance Services for Cumbria and South Central Regions.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services

NUTS code UKD1 Cumbria,UKH11 Peterborough,UKF23 Northamptonshire,UKJ12 Milton Keynes

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Home Group Limited (Home Group) wish to procure Contracts for the provision of various repairs and maintenance works and services including the following:
— Responsive repairs;
— Void works;
— Servicing and heating repairs;
— Planned maintenance.
This list is not exhaustive and Home Group reserves the right to seek appoint further works and services of a similar nature to the above works and services at its discretion during the term of the Contracts. For more details on the works and services included within the Contracts, please refer to the tender documents.
The works and services will be split into 3 geographic Lots as follows, and a Contract will be awarded for each Lot:
— Lot 1 — North Lakes, Cumbria;
— Lot 2 — South Lakes and Rural areas, Cumbria;
— Lot 3 — South Central area (Peterborough, Milton Keynes and Northampton areas).
For further details of each Lot please refer to Annex B of this Notice.
Please note that a bidder cannot apply for both Lots 1 and 2, it can only apply for Lot 1 or Lot 2. All bidders are welcomed to bid for Lot 3 (even if they have already bid for Lots 1 or 2). It is envisaged that the Contracts will each last for an initial period of 7 years, with an option to extend for a further period of 7 years at Home Groups discretion. The works and services will be carried out by the contractors under a JCT Measured Term form of Contract, with a schedule of amendments. However, bidders should note that the terms of the Contract will give the parties the ability to agree a variation to the contractual arrangements at any point during the Contract Period and enter into such other arrangements as are necessary to deliver the works and services through an alternative, more tax efficient contractual structure. Bidders should refer to the contract documents for further details of this.
II.1.6)Common procurement vocabulary (CPV)

50000000 Repair and maintenance services, 50531100 Repair and maintenance services of boilers, 50531200 Gas appliance maintenance services, 50700000 Repair and maintenance services of building installations, 45400000 Building completion work, 45300000 Building installation work

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The combined estimated annual value of the Contracts is approximately 13 800 000 GBP, giving a total estimated value of approximately 193 200 000 GBP over the potential 14 year term of the Contracts.
Estimated value excluding VAT: 193 200 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: It is envisaged that the Contracts will each last for an initial period of 7 years, with an option to extend for a further period of 7 years at Home Groups discretion.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 168 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: North Lakes, Cumbria
1)Short description
This Lot covers the provision of the works and services referred to in Section II.1.5) of this Notice to approximately 8 000 properties in the North Lakes, Cumbria region.
2)Common procurement vocabulary (CPV)

50000000 Repair and maintenance services, 50531100 Repair and maintenance services of boilers, 50531200 Gas appliance maintenance services, 50700000 Repair and maintenance services of building installations, 45400000 Building completion work, 45300000 Building installation work

3)Quantity or scope
The estimated annual value of the Lot 1 Contract is approximately 9 000 000 GBP, giving a total estimated value of approximately 126 000 000 GBP over the potential 14 year term of the Contract.
Estimated value excluding VAT: 126 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 168 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: South Lakes and Rural Areas, Cumbria
1)Short description
This Lot covers the provision of the works and services referred to in Section II.1.5) of this Notice to approximately 1 500 properties in the South Lakes and Rural areas, Cumbria.
2)Common procurement vocabulary (CPV)

50000000 Repair and maintenance services, 50531100 Repair and maintenance services of boilers, 50531200 Gas appliance maintenance services, 50700000 Repair and maintenance services of building installations, 45400000 Building completion work, 45300000 Building installation work

3)Quantity or scope
The estimated annual value of the Lot 2 Contract is approximately 1 800 000 GBP, giving a total estimated value of approximately 25 200 000 GBP over the potential 14 year term of the Contract.
Estimated value excluding VAT: 25 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 168 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: South central area (Peterborough, Milton Keynes and Northampton areas)
1)Short description
This Lot covers the provision of the works and services referred to in Section II.1.5) of this Notice to approximately 2 500 properties in the South Central area (Peterborough, Milton Keynes and Northampton areas).
2)Common procurement vocabulary (CPV)

50000000 Repair and maintenance services, 50531100 Repair and maintenance services of boilers, 50531200 Gas appliance maintenance services, 50700000 Repair and maintenance services of building installations, 45400000 Building completion work, 45300000 Building installation work

3)Quantity or scope
The estimated annual value of the Lot 3 Contract is approximately 3 000 000 GBP, giving a total estimated value of approximately 42 000 000 GBP over the potential 14 year term of the Contract.
Estimated value excluding VAT: 42 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 168 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As stated in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the Contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documents.
Minimum level(s) of standards possibly required: As set out in the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documents.
Minimum level(s) of standards possibly required:
As set out in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Repairs & Maintenance Services for Cumbria and South Central Regions - DN168476
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
29.9.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

A copy of the tender documents for this procurement can be obtained at: https://www.housingprocurement.com Home Group reserves the right to cancel the procurement at any time and not to proceed with all or part of the Contracts. Home Group will not, under any circumstances, reimburse any expense incurred by bidders in preparing their tender submissions.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: High Court

Body responsible for mediation procedures

Official name: High Court

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Part 3 of the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Cabinet Office

VI.5)Date of dispatch of this notice:
27.7.2016