United Kingdom-Kilmarnock: Construction work
Section I: Contracting authority
Main address: http://www.east-ayrshire.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
Section II: Object
PS-17-44 — Dean Castle Restoration Project (16-087-SC-SF).
The Project is being funded from an overall budget allocation of 5.2 million GBP funded from various sources including Historic Scotland, Heritage Lottery Fund and East Ayrshire Council. The project comprises the essential stonework restoration to the external fabric of the Castle buildings, internal modernisation and re-display of museum collections and exhibition areas. The funding will also support a range of apprenticeship and learning programmes around the stonework restoration and collection conservation aspects of the project. Works will be subject to strict conservation principles.
Dean Castle Country Park, Kilmarnock.
Scheme design has currently reached the end of RIBA Plan of Work 2013 stage 3, and the project has progressed to Historic Scotland Arch 3 stage. Building warrant, planning permission and listed building consent is the responsibility of the Council and will be in place prior to contract start date.
The Works relate to the refurbishment of the existing Keep, Palace, Gatehouse, Covered Walkway, Courtyard and former Laundry found at the rear of the complex. A programme of works of up to 4 years to the noted buildings is envisaged with sectional completion.
The external building refurbishment will require the installation of free standing contractor designed scaffolding facilitating a safe working environment limiting the impact of climate. It is anticipated that the existing cement pointing will be removed and reinstated with lime mortar. External works will also include roofing, guttering, rot repairs, drainage, courtyard refurbishment and provision of small sensory garden.
Internal refurbishment is required to the noted buildings including mechanical and electrical works with minor asbestos removal. The noted works will include the provision of new display cabinets. An interpretive display scheme is planned outwith this contract but will require access and service provision. Protection and security will be required for retained artefacts within the buildings.
The educational and cultural aspect of the project requires the employment of masonry apprentices and public display of construction crafts.
Interface will be required with the Principal Designer and design team including the Clerk of Works and appointed specialist stone and lime mortar Quality Control assessor.
This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made via the PCS-Tender messaging system.
Assessment & Evaluation Guidance.
Bidders must pass the minimum standards sections of the ESPD (Scotland). ESPD responses in the PCS-Tender Qualification Envelope will be scored on a pass/fail basis, and responses to questions posed within both PQQ and subsequent ITT Technical Envelopes will be scored in the following way:
0 Point — Unacceptable Response
25 Point — Poor Response
50 Points — Acceptable Response
75 Points — Good Response
100 Points — Excellent Response
Questions & Weightings
The PQQ Technical Envelope (Quality) Weighting is 100 %, made up from the following:
Technical and Professional Ability — Works = 40 %
Technical and Professional Ability — Skills = 40 %
Technical and Professional Ability — Resources = 20 %
The overall ITT Technical Envelope (Quality) Weighting and tender award criteria questions and weightings will be published with the ITT.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
Project must have Registration with either ‘NICEIC (Approved Contractor Scheme)’ or ‘select (Approved Certifier of Construction Scheme)’ or equivalent throughout the entire Contract period, and all Employees (including Employees of Electrical Subcontractors) must have appropriate trade certification.
For the purpose of this Contract, all Mechanical Subcontractors (including the Main Contractor if appropriate) proposed to be used on this Project must have Registration with either ‘HVCA (Member status)’ or ‘CIPHE (Member status)’ or equivalent throughout the entire Contract period, and all Employees of Mechanical Subcontractors must have appropriate trade certification.
For the purpose of this Contract, all Gas Sub-Contractors (including the Main Contractor if appropriate) must be on the current Capita Gas Safe Register of Gas Installers or equivalent at a commercial level throughout the entire Contract period. It is also required by the authorities that any operative employed to do gas work will have to be reported to Capita, and their fees paid as stipulated.
For the purpose of this Contract, the Asbestos removal Contractor proposed to be used on this Project must hold an Asbestos Removal Licence (issued by the HSE) throughout the entire Contract period, and all employees must have appropriate certification.
Tenderers shall note that the Council shall take cognisance of the financial integrity of the Tenderer.
Bidders will be required to have a minimum general yearly turnover of 10 000 000 GBP (twice the contract value) for the last 2 years.
The Council shall commission an independent third party Risk Report from Experian using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Commercial Delphi Score of 50 out of 100 will have their submission regarded as a ‘Fail’ and will not be considered further.
Risk or Credit reports from other agencies will not be considered.
It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date.
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.
Public & Products Liability Insurance = 25 000 000 GBP in respect of each claim without limit to the number of claims.
Employers (Compulsory) Liability Insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims.
Employers Liability Contract Works = 10 000 000 GBP with a minimum DE3 wording 6.5.1 Non Negligent Damage Cover
Professional Indemnity Insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Expiry Period: 12 years from the date of practical completion of the Works (as stated in the Practical Completion Certificate).
Section IV: Procedure
Section VI: Complementary information
With reference to all ESPD question at Section 4D Quality Assurance Schemes & Environmental Management Standards (including Health and Safety) bidders are required to download and read the EAC Guidance — Quality & Environmental Document which is available via PCS-T. This document contains EAC's minimum requirements/standards in relation to Quality Assurance, Environmental Management Standards and Health and Safety.
All bidders must also complete EAC's Health and Safety Questionnaire.
All bidders must ensure relevant documentation eg: SSIP accreditation certificates are uploaded with their submission.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_8668. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The successful tenderer will be required to provide a range of opportunities for the wider Community including learning and
knowledge exchange in a variety of different formats to include (but not necessarily limited to):
— Work experience placements for older children of local Academies.
— Employment opportunities for older children of local Academies, including internships.
— Opportunities for sponsorship for individual students / groups and / or learning facilities and equipment.
— Opportunities for Community Projects.
— Competitions and Commissioning.
— Consultation and engagement with local community.
Internet address: http://www.east-ayrshire.gov.uk
Information on certificates required in public procurement in the EU