Works - 265198-2017

11/07/2017    S130    Works - Contract notice - Restricted procedure 

United Kingdom-Kilmarnock: Construction work

2017/S 130-265198

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: East Ayrshire Council
Postal address: Corporate Procurement Team, London Road HQ
Town: Kilmarnock
NUTS code: UKM33
Postal code: KA3 7BU
Country: United Kingdom
Contact person: David Shields
E-mail: david.shields@east-ayrshire.gov.uk
Telephone: +44 1563576936

Internet address(es):

Main address: http://www.east-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

PS-17-44 — Dean Castle Restoration Project (16-087-SC-SF).

Reference number: PS-17-44
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

The Project is being funded from an overall budget allocation of 5.2 million GBP funded from various sources including Historic Scotland, Heritage Lottery Fund and East Ayrshire Council. The project comprises the essential stonework restoration to the external fabric of the Castle buildings, internal modernisation and re-display of museum collections and exhibition areas. The funding will also support a range of apprenticeship and learning programmes around the stonework restoration and collection conservation aspects of the project. Works will be subject to strict conservation principles.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45212314
45212350
45454100
II.2.3)Place of performance
NUTS code: UKM33
Main site or place of performance:

Dean Castle Country Park, Kilmarnock.

II.2.4)Description of the procurement:

The Project is being funded from an overall budget allocation of 5.2 million GBP funded from various sources including Historic Scotland, Heritage Lottery Fund and East Ayrshire Council. The project comprises the essential stonework restoration to the external fabric of the Castle buildings, internal modernisation and re-display of museum collections and exhibition areas. The funding will also support a range of apprenticeship and learning programmes around the stonework restoration and collection conservation aspects of the project. Works will be subject to strict conservation principles.

Scheme design has currently reached the end of RIBA Plan of Work 2013 stage 3, and the project has progressed to Historic Scotland Arch 3 stage. Building warrant, planning permission and listed building consent is the responsibility of the Council and will be in place prior to contract start date.

The Works relate to the refurbishment of the existing Keep, Palace, Gatehouse, Covered Walkway, Courtyard and former Laundry found at the rear of the complex. A programme of works of up to 4 years to the noted buildings is envisaged with sectional completion.

The external building refurbishment will require the installation of free standing contractor designed scaffolding facilitating a safe working environment limiting the impact of climate. It is anticipated that the existing cement pointing will be removed and reinstated with lime mortar. External works will also include roofing, guttering, rot repairs, drainage, courtyard refurbishment and provision of small sensory garden.

Internal refurbishment is required to the noted buildings including mechanical and electrical works with minor asbestos removal. The noted works will include the provision of new display cabinets. An interpretive display scheme is planned outwith this contract but will require access and service provision. Protection and security will be required for retained artefacts within the buildings.

The educational and cultural aspect of the project requires the employment of masonry apprentices and public display of construction crafts.

Interface will be required with the Principal Designer and design team including the Clerk of Works and appointed specialist stone and lime mortar Quality Control assessor.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made via the PCS-Tender messaging system.

Assessment & Evaluation Guidance.

Bidders must pass the minimum standards sections of the ESPD (Scotland). ESPD responses in the PCS-Tender Qualification Envelope will be scored on a pass/fail basis, and responses to questions posed within both PQQ and subsequent ITT Technical Envelopes will be scored in the following way:

0 Point — Unacceptable Response

25 Point — Poor Response

50 Points — Acceptable Response

75 Points — Good Response

100 Points — Excellent Response

Questions & Weightings

The PQQ Technical Envelope (Quality) Weighting is 100 %, made up from the following:

Technical and Professional Ability — Works = 40 %

Technical and Professional Ability — Skills = 40 %

Technical and Professional Ability — Resources = 20 %

The overall ITT Technical Envelope (Quality) Weighting and tender award criteria questions and weightings will be published with the ITT.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Project must have Registration with either ‘NICEIC (Approved Contractor Scheme)’ or ‘select (Approved Certifier of Construction Scheme)’ or equivalent throughout the entire Contract period, and all Employees (including Employees of Electrical Subcontractors) must have appropriate trade certification.

For the purpose of this Contract, all Mechanical Subcontractors (including the Main Contractor if appropriate) proposed to be used on this Project must have Registration with either ‘HVCA (Member status)’ or ‘CIPHE (Member status)’ or equivalent throughout the entire Contract period, and all Employees of Mechanical Subcontractors must have appropriate trade certification.

For the purpose of this Contract, all Gas Sub-Contractors (including the Main Contractor if appropriate) must be on the current Capita Gas Safe Register of Gas Installers or equivalent at a commercial level throughout the entire Contract period. It is also required by the authorities that any operative employed to do gas work will have to be reported to Capita, and their fees paid as stipulated.

For the purpose of this Contract, the Asbestos removal Contractor proposed to be used on this Project must hold an Asbestos Removal Licence (issued by the HSE) throughout the entire Contract period, and all employees must have appropriate certification.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Financial Standing

Tenderers shall note that the Council shall take cognisance of the financial integrity of the Tenderer.

Bidders will be required to have a minimum general yearly turnover of 10 000 000 GBP (twice the contract value) for the last 2 years.

The Council shall commission an independent third party Risk Report from Experian using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Commercial Delphi Score of 50 out of 100 will have their submission regarded as a ‘Fail’ and will not be considered further.

Risk or Credit reports from other agencies will not be considered.

It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date.

Insurances

It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.

Public & Products Liability Insurance = 25 000 000 GBP in respect of each claim without limit to the number of claims.

Employers (Compulsory) Liability Insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims.

Employers Liability Contract Works = 10 000 000 GBP with a minimum DE3 wording 6.5.1 Non Negligent Damage Cover

Professional Indemnity Insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Expiry Period: 12 years from the date of practical completion of the Works (as stated in the Practical Completion Certificate).

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 088-171205
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 11/09/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:

With reference to all ESPD question at Section 4D Quality Assurance Schemes & Environmental Management Standards (including Health and Safety) bidders are required to download and read the EAC Guidance — Quality & Environmental Document which is available via PCS-T. This document contains EAC's minimum requirements/standards in relation to Quality Assurance, Environmental Management Standards and Health and Safety.

All bidders must also complete EAC's Health and Safety Questionnaire.

All bidders must ensure relevant documentation eg: SSIP accreditation certificates are uploaded with their submission.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_8668. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

n/a

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The successful tenderer will be required to provide a range of opportunities for the wider Community including learning and

knowledge exchange in a variety of different formats to include (but not necessarily limited to):

— Work experience placements for older children of local Academies.

— Employment opportunities for older children of local Academies, including internships.

— Opportunities for sponsorship for individual students / groups and / or learning facilities and equipment.

— Opportunities for Community Projects.

— Competitions and Commissioning.

— Consultation and engagement with local community.

(SC Ref:503060).

VI.4)Procedures for review
VI.4.1)Review body
Official name: East Ayrshire Council
Postal address: Corporate Procurement Team, London Road HQ
Town: Kilmarnock
Postal code: KA3 7BU
Country: United Kingdom
Telephone: +44 1563576183
Fax: +44 1563576067

Internet address: http://www.east-ayrshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/07/2017