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United Kingdom-London: Architectural, construction, engineering and inspection services
Contract award notice
Results of the procurement procedure
Section I: Contracting authority
Section II: Object
PSF294200 — Professional Services Frameworks 2 — Commercial Services
The purpose of this procurement is to establish a framework agreement to procure commercial services services (the Framework Agreement) for Transport for London (TfL), The Greater London Authority (GLA), and all London borough councils and the City of London. The suite of TfL professional services frameworks are TfL's and its group companies' primary means of accessing engineering, planning and project management support and expertise from the external supply chain. In line with its Commercial Strategy, TfL continues to work within a category management approach for replacing the current suite of frameworks. Fundamental to the success of the programme is ensuring that the intended users have access to the necessary technical and specialist skills and services to meet their requirements. The key strategic objectives of the new suite of frameworks includes higher quality service provision, reduced costs and greater value for money.
Estimating and Cost Intelligence
To provide support on the following:
Workstream 1: Curation of cost intelligence
Analyse TfL cost data, maintain the TfL cost intelligence database and inflation cost model, produce the TfL estimating books and tender price inflation indices, support and advise the TfL estimating and cost management teams
Workstream 2: Cost intelligence research and development
Deliver research and development projects supporting the TfL Cost Intelligence development programme including gathering and analysing internal and external cost data and benchmarks to update existing or develop new cost models, cost breakdown and feedback structures, templates and processes; produce reports and provide professional advice to enhance TfL’s cost intelligence.
Workstream 3: Estimate review and assurance
Workstream 4: Estimate service delivery
Prepare robust estimates utilising best practice and complying with TfL guidance, procedures and templates;providing associated professional advice and support to TfL.
The purpose is to provide an approximation of project time and cost targets. Cost Planning is defined to be the assessment of cost prior to the availability of knowledge of the elemental contents of a project. Benchmarking is a process used in management in which organisations evaluate various aspects of their processes at the strategic and operational level against current best practice. Life cycle costing is a technique to establish the total cost of ownership. It is a structured approach that addresses all the elements of this cost and can be used to produce a spend profile of the product or service over its anticipated life-span. Value management is a structured means of improving business decisions with the aim of maximising the overall performance of an organisation, increasing effectiveness and enhancing competitiveness. It is concerned with optimising the conceptual, technical and operational aspects of a project's deliverables. Value Engineering utilises a series of proven techniques during the implementation phase of a project.
Supplier engagement is a way of initiating engagement with suppliers. Strategic procurement services determines the high level principles, vision, mission and values and the creation of a specific or linked procurement strategies and sourcing delivery method(s) for a significant procurement event. The context for supply of these services is multi-£bn mega-projects and/or major projects in the infrastructure and transport sectors to OJEU — compliant public sector best practice standards. Operational procurement services identifies sources and recommends the means of procuring and contracting for goods and services for a project.
Claims Analysis and Management
Claims analysis and management is the analysis and management of contractor claims and the preparation and management of employer claims with respect to the contract on behalf of the internal client with the objective of settling contractually due sums and settling and resolving disputes. The overall aim is to minimise financial and legal risk to their client.
Section IV: Procedure
Section V: Award of contract
Section VI: Complementary information
Transport for London (TfL) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services.
The framework services may be provided to GLA/TfL and/or its subsidiaries and may also encompass London Regional Transport (LRT). TfL has established this framework agreement for use by all London Boroughs (and any future successors to these organisations), City of London and the Greater London Authority and all its functional bodies. This framework is also open for use by the Department of Transport and Network Rail.
Any orders placed under this framework agreement will form a separate contract under the scope of this framework between the supplier and the specific contracting authority.
The contracting authority and other contracting bodies utilising the framework reserve the right to use any electronic portal during the life of the agreement.
The framework is a NIL award framework agreement and the authority is not committed to the estimated spend figure.
The framework agreement commencement date is the 1 June 2020 for lots 2 — Quantity Surveying, 3 — Procurement and 4 — Claims Analysis for a 3-year period expiring on the 31 May 2023. The authority may extend for up to a further 12 months for a total of 4 years.
The Framework Agreement commencement date is the 8 July 2019 for Lot 1 — Estimating and Cost Intelligence and for a 3-year period expiring on the 7 July 2022. The authority may extend for up to a further 12 months for a total of 4 years.
Lot 1: Estimating and Cost Intelligence
TfL incorporated a standstill period from the point information on the award of the framework was made to tenderers, commencing on 4 June 2019 and ending on 21 June 2019. The standstill period was for 17 calendar days and provided time for tenderers to challenge the award decision before the framework was entered into.This Notice provides full information on the award decision.
Lots 2: Quantity Surveying, 3: Procurement, 4: Claims Analysis and Management
TfL incorporated a standstill period from the point information on the award of the framework was made to tenderers, commencing on 14 February 2020 and ending on 31 March 2020. The standstill period was for 46 calendar days and provided time for tenderers to challenge the award decision before the framework was entered into.This Notice provides full information on the award decision.