Dienstleistungen - 265865-2019

07/06/2019    S109    Services - Contract notice - Open procedure 

United Kingdom-Leicester: Archive services

2019/S 109-265865

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Leicester City Council
Postal address: Bosworth House, 9-15 Princess Road West
Town: Leicester
NUTS code: UKF21
Postal code: LE1 6TH
Country: United Kingdom
Contact person: Mr Guy Swanson
E-mail: Guy.Swanson@leicester.gov.uk

Internet address(es):

Main address: http://www.leicester.gov.uk

Address of the buyer profile: http://www.leicester.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert?advertId=5e966e4d-427d-e911-80f7-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert?advertId=5e966e4d-427d-e911-80f7-005056b64545
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Storage and Scanning of Documents

Reference number: 0541GSFIN
II.1.2)Main CPV code
92512000
II.1.3)Type of contract
Services
II.1.4)Short description:

The requirement is for both the secure storage of Leicester City Council records and an on-request scanning service which will be able to offer, both on-demand and project related document conversion services. The supplier will provide all supporting services for both file level and box level indexed records, to identify, review, retrieve, deliver and destroy files through pre-defined retention schedules.

II.1.5)Estimated total value
Value excluding VAT: 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79999100
II.2.3)Place of performance
NUTS code: UKF2
II.2.4)Description of the procurement:

The requirement is for both the secure storage of Leicester City Council records and an on-request scanning service which will be able to offer, both on-demand and project related document conversion services. The supplier will provide all supporting services for both file level and box level indexed records, to identify, review, retrieve, deliver and destroy files through pre-defined retention schedules.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 45
Price - Weighting: 55
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2019
End: 01/09/2029
This contract is subject to renewal: yes
Description of renewals:

The award will be for an initial 2 years with the anticipated start date of the 1.9.2019 with the option to extend for up to a further 8 years on 2 + 2 + 2 + 2 year term.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/07/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/07/2019
Local time: 10:00
Place:

Leicester City Council Offices.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Leicester City Council
Town: Leicester
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/06/2019