Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: Staatliche Naturwissenschaftliche Sammlungen Bayerns
Postal address: Menzinger Str. 71
Town: München
Postal code: 80638
Country: Germany
Contact person: HOE architects
For the attention of: Mr Arnulf Mallach
E-mail: nmb@hoe-architects.com
Telephone: +49 891675030
Internet address(es):
General address of the contracting authority: www.snsb.de
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: HOE architects
Postal address: Dachauer Str. 233
Town: München
Postal code: 80637
Country: Germany
For the attention of: Mr Arnulf Mallach
E-mail: nmb@hoe-architects.com
Telephone: +49 891675030
Fax: +49 891675017
Internet address: www.hoe-architects.com/auslobungen.html
Tenders or requests to participate must be sent to:
Official name: HOE architects
Postal address: Dachauer Str. 233
Town: München
Postal code: 80637
Country: Germany
Contact person: ‘Ausstellungsplanung Naturkundemuseum Bayern’
For the attention of: Mr Arnulf Mallach
I.2)Type of the contracting authorityMinistry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activityOther: Science and research
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Exhibition Planning for the Expansion of the Museums Mensch und Natur into the Bavarian Natural History and Life Sciences Museum.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: 80638 München.
NUTS code DE212 München
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Museum Mensch und Natur is among the major German natural history museums. Within Bavaria, it holds a prominent position regarding visitor numbers, which, however, is not properly reflected by the small museum and exhibition space. Thus, it has been resolved to redevelop and expand the museum in the North wing of Nymphenburg Castle in Munich to create the Bavarian Natural History and Life Sciences Museum with a floor space of approx. 11 000 m2. The utilization concept in particular envisions exhibition areas for permanent and special exhibitions, storage and warehouse areas, a lecture hall and rooms for an education center, workshops, space for administration and central facilities of the museum, including a museum shop and cafeteria.
As a result of the architectural competition, Staab Architects (Berlin) has been awarded the construction planning works.
The intention is to create an internationally significant Museum for Life Sciences fit for the 21st century, a place of informal learning and inspiration for people of all age groups, but in particular children and students, and all levels of education and a platform for communication and discussion for relevant social questions, thereby engaging the public with topics regarding biology, geology and environmental sciences in an exciting and modern way.
The new museum will aim to foster a generation of citizens who are invested in the future stewardship of our natural environment, through the development of an inspiring focal point for engaging visitors of all ages with key issues relating to life sciences, sustainability, the environment and biodiversity. The future museum will be a place where curiosity in relation to the natural world is fostered, where key concepts in relation to ecosytems are explored through immersive experiences, and where visitors are stimulated to learn in a highly participatory manner in relation to biodiversity, climate and other key environmental and life sciences concepts. The museum will be a space where our future as a species, in relation to other species on the planet, is explored and imagined, where citizen science projects are carried out and where science is presented as closely interconnected with other areas of human activity. The antithesis of a dusty museum, the new museum will be a place where current research and innovation in life sciences can come to life in an engaging way and will be a key forum for policy debates in relation to the life sciences and environmental issues, not only for Bavaria, but for Germany and for the world. Conceptually and substantively, the museum will explore topics relating to biology, geology and environmental sciences in a deeply interconnected manner, highlighting their relevance to all areas of human culture. An ecosystem perspective will consider human beings and their activities as explorers, users and designers of nature, and also part of nature and will therefore require a novel exhibition structure and design which is capable of visualizing the required interactions and interdependencies. Thus, the traditional standard allocation of departments and rooms to science disciplines will be avoided. Instead, a focus on ecosystems thinking will be fostered, through encouraging visitors to experience the interconnectedness of living systems.
The museum will be able to avail of the outstanding natural history collections of Bavaria, as a key resource to be drawn on in both its long-term and temporary exhibitions, and will be a vibrant place for cultural events, discussions, debates and educational programmes.
II.1.6)Common procurement vocabulary (CPV)92521100 Museum-exhibition services, 71223000 Architectural services for building extensions, 71242000 Project and design preparation, estimation of costs
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)LotsThis contract is divided into lots: no
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The exhibit space available will have a size of approximately 6 000 m2. A budget of about 9 000 000 EUR (gross incl. VAT., No planner fee) is available for exhibition design and build.
The exhibition planners are expected to deliver the creative design of the exhibition content. This should take fully into account the museum concept, vision and audience focus, accessibility, sustainability and conservational requirements, and the interplay between the long-term exhibition and temporary exhibitions, events, ‘live research’ experiences and education programmes. This will be carried out in each case under the oversight of the founding director, in consultation with the planning architects and other design professionals, with the State Building Authority Munich 1 and the General Directorate of State Bavarian Natural History Collections.
The exhibition planning should include the exhibition design, the exhibition graphics, the exhibition lighting, exhibition construction, interactive installations and immersive expericences, media and sound. In order to ensure a consistant lighting planning it is envisaged that one light designer (lighting design of the entire museum and the exhibition areas) will be assigned to support the architect and the exhibition planner.
This includes the following work phases and the following points:
— Basic evaluation
— Preliminary
— Preliminary design
— Detailed design
— Preparation of tender
— Assistance in contract award
— Architectural supervision
— Property maintenance and documentation
— Scheduling and control
— Cost planning and control
For the exhibition planning and implementation, we expect:
— Development of a design concept based on the museum concept
— Development of a long-term exhibition storyboard
— Sketches, drawings, models and simulations
— Wall displays and floor plans
— Material selection, sampling, design and construction drawings
— Develop a comprehensive master plan for typography and graphic, in keeping with the overall museum brand and graphic identity; Development of a guidance line and a color concept
— Development of a lighting concept for the exhibition areas integrated into lighting design for the entire museum including display lighting, display case lighting and lighting for the supportive structure of thematic areas, considering conservation and safety-related requirements;. Observance of sustainability, energy efficiency and life
— Development of interactive installations, media, listening stations and video to media processing of exhibition content
— Developing appropriate technological supports for visitors, for example, mobile app and/or augmented reality, for a multimedia guide system
— Development and integration of appropriate tools to capture visitor feedback
— Developing the name and brand for the Museum (Branding)
It is possible that not all elements are realized or requested from the bidder by the principal.
Estimated value excluding VAT: 7 500 000 EUR
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion Starting 1.1.2016. Completion 1.1.2021
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Disclosure regarding the existence of professional liability insurance and/or the willingness to procure a professional liability insurance policy with minimum 2 000 000 EUR for body injury and 2 000 000 EUR for property damage if the bid is accepted. The compensation payment of the insurance carrier must amount to at least 2x the coverage sums per year.
This disclosure must be made on the application form, the use of which is mandatory. This application form may be obtained from the contact person set forth under section I.1).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment terms pursuant to the General Terms and Conditions (GTC) for agreements with freelancers of the principal. Further information is included in the Description of Task which may be obtained from the contact person set forth under section I.1).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability with authorized representative.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: yes
Description of particular conditions: The basis of the agreement will be the form of the agreement and the General Terms and Conditions (GTC) of the principal. Fees and remuneration are calculated pursuant to the respective statutory provisions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: — Declaration that there are no grounds for exclusion pursuant to § 4 para. 6 and para. 9 VOF and § 16 para. 2 VOF (on the application form)
— Declaration that there is no economic interest in the competition task beyond the planning works. (on the application form)
In addition, it is mandatory that the participation application is fully completed using the application form. The participation application can only be obtained for download on the website www.hoe-architects.com/announcements.html
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: — Disclosure regarding the minimum annual turnover achieved with services comparable to the tendered services (e.g. pursuant to the German schedule of services and fees for architects and engineers (HOAI), part 3, object planning, chapter 1), broken down by years, excluding VAT, from 2012 to 2014 (on the application form).
— Disclosure of the average number of technical employees incl. proprietor without secretarial workers and temporary workers from 2012 to 2014 (on the application form).
In addition, it is mandatory that the participation application is fully completed using the application form. The participation application can only be obtained for download on the website www.hoe-architects.com/announcements.html
Minimum level(s) of standards possibly required: Cf. Evaluation matrix for the selection of bidders.
This is available for download on the website www.hoe-architects.com/announcements.html
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
— Reference projects: depiction of 2 realized exhibition designs on 2 DIN A4 pages, respectively, with recognizable conceptual and design quality, including photos, where appropriate floor plans, views, sketches etc. as well as information regarding the project volume (net, cost group 370/600 — interior alterations, furnishings pursuant to DIN 276). The realized projects must be comparable to this task in terms of size and complexity (exhibition design with similarly complex themes, project volume at least 5 000 000 EUR net, cost group 370/600 — interior alterations, furnishings pursuant to DIN 276)
In addition, it is mandatory that the participation application is fully completed using the application form. The participation application can only be obtained for download on the website www.hoe-architects.com/announcements.html
Minimum level(s) of standards possibly required:
Cf. Evaluation matrix for the selection of bidders.
This is available for download on the website www.hoe-architects.com/announcements.html
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureNegotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participateEnvisaged minimum number 4: and maximum number 7
Objective criteria for choosing the limited number of candidates: Evaluation criteria for applicant selection on the 1st level: performance 20 %,expertise 80 %, reliability as minimum requirement. The differentiated break-down of the criteria is set forth in the evaluation matrix which is available for download at www.hoe-architects.com/announcements.html
IV.1.3)Reduction of the number of operators during the negotiation or dialogueRecourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentTime limit for receipt of requests for documents or for accessing documents: 18.8.2015 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate28.8.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upGerman. English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
In accordance with the requirements of the law regarding tenders of freelancers (VOF), a 2-tiered process will be implemented.
On the 1st level, the received applications will be evaluated with a view to their suitability based on the criteria expertise, performance and reliability (cf. Annex 04 — Evaluation matrix and evaluation criteria applicant selection (1st level)).
Approx. 4 to 7 applicants will thus be selected to prepare offers (2nd level). On the 2nd level, the submitted offers will be evaluated pursuant to the criteria set forth in Annex 05 — Evaluation matrix and award criteria for negotiations (2nd level). The offer documentation also includes a rough proposal for the conceptualization of the exhibition. This concept shall be drawn up after the offer request, submitted with the offer and presented within the course of the negotiations.
The following persons advise the principal in evaluating the applications and offers from a professional perspective:
— N.N., founding director Naturkundemuseum Bayern
Prof. Dr. Benedikt Grothe, Chair of Neurobiology, Ludwig-Maximilians-Universität Munich
as stand-ins:
Prof. Dr. Wolfram Mauser, Chair of Geography and Geographical Remote Exploration Ludwig-Maximilians-Universität Munich
Dr. Michael Apel, director of the Museum Mensch und Natur, Munich
as stand-in:
Dr. Gilla Simon, deputy director of the Museum Mensch und Natur, Munich
Dr. Auguste von Bayern, Prinzessin zur Lippe, Förderkreis namu Bayern, Munich
as stand-in:
Ferdinand Prinz zur Lippe, Förderkreis namu Bayern, Munich
Volker Staab, Architect, Berlin
as stand-in:
Per Pedersen, Architect, Berlin
The following documents shall be submitted with the application (1st level) in order to demonstrate that the selection criteria are met:
1. Application form, fully completed and signed with legally binding signature (minimum requirement)
2. Reference projects: depiction of two realized exhibition designs on 2 DIN A4 pages, respectively, with recognizable conceptual and design quality, including photos, where appropriate floor plans, views, sketches etc. as well as information regarding the project volume (net, cost group 370/600 — interior alterations, furnishings pursuant to DIN 276). The realized projects must be comparable to this task in terms of size and complexity (exhibition design with similarly complex themes, project volume at least 5 000 000 EUR each (net in cost group 370/600 — interior alterations, furnishings pursuant to DIN 276)) (minimum requirement).
3. Track record with realized and non-realized projects, e.g. competition successes
4. Disclosure regarding the minimum annual turnover achieved with services comparable to the tendered services (e.g. pursuant to the German schedule of services and fees for architects and engineers (HOAI), part 3, object planning, chapter 1), broken down by years, excluding VAT, from 2012 to 2014 (on the application form). (Minimum condition)
5. Disclosure of the average number of technical employees incl. proprietor without secretarial workers and temporary workers from 2012 to 2014 (on the application form). (Minimum condition)
6. Disclosure regarding the existence of professional liability insurance and/or the willingness to procure a professional liability insurance policy with a coverage sum of at least 2 000 000 EUR for personal injuries and 2 000 000 EUR for other damages if the bid is accepted. The compensation payment of the insurance carrier must amount to at least 2x the coverage sums per year. (on the application form). (Minimum condition)
7. Declaration that there are no grounds for exclusion pursuant to § 4 para. 6 and para. 9 VOF and § 16 para. 2 VOF (on the application form) (Minimum condition)
8. Declaration that there is no economic interest in the competition task beyond the planning works. (on the application form) (Minimum condition)
The aforementioned verifications and disclosures are combined in an application form.
Application documents exceeding the required scope shall not be considered. Any general application with brochures, leaflets, work reports or similar which do not conform to the required verifications listed on the form, will not be recognized. Applications are to be submitted in paper form, as loose sheets (not bound and not stapled). Electronically transmitted applications will not be considered. The application documents will not be returned.
The participation applications shall be submitted in a sealed envelope by mail or directly (cf. notice, Annex A III):
HOE architects, att. Mr Arnulf Mallach, ‘Ausstellungsplanung Naturkundemuseum Bayern’, Dachauer Str. 233, 80637 Munich, Germany.
The outside of the sealed envelope with the application documents must be labelled with the application label.
It is mandatory that the prescribed application form (cf. Annex 03) is used for the application; this form can only be downloaded on the website www.hoe-architects.com/announcements.html
The principal reserves the right to verify the information / verifications of the selected applicants. Incorrect information will lead to the exclusion of the application. In this case, the alternative selections are considered for participation.
The following offer documentation is required from the bidders on 2nd level:
— Concept Presentation
Depiction of an exemplary rough concept either in paper form (maximum presentation area 1 sheet DIN A0) or in digital form (projection, maximum 20 slides; also to be provided as hand-out) with drawings or symbol photos, short textual explanations, information on the proposed materials and haptics and on the basic conceptualization of the presentation of the exhibits.
Principally, the selection of the means of depiction is discretionary; the bidder may make a concept-specific selection.
Overall, the focus is not so much on specific implementation proposals as on the atmosphere and aura, which the exhibition concept can create in order to be able to confer the intended contents.
Each bidder may only submit one concept. Variants, including the modification of parts of the proposal while maintaining the overall solution, are not permitted. Any works which are not requested are excluded from the evaluation.
— Offer Information
The following documents must be submitted with a signed offer letter:
a) Information regarding the professional qualifications and experience of the project manager intended for the project, in the area of planning, tender and award of comparable works
b) Information on the intended use of personnel for the project (naming the employees) and the task-related project structure (Structure of organization and use of personnel)
c) Information regarding the availability on site during the planning stage and the exhibition set-up
d) Information regarding the intended coordination of the bidder's services with the services of subsequent contractors, intended scope of subsequent commissions
e) Information on the intended coordination of the bidder's services with the services of the architect and other involved specialist planners or engineers
f) Information on the intended compliance with the schedule and budget, on the organization of the planning and execution
g) Fee suggestion and information about additional costs
Each bidder asked to make an offer and submitting an auditable and complete offer — consisting of concept presentation and offer information — shall receive an expense allowance in the amount of 20 500 EUR net. VAT will be paid additionally to bidders which are subject to VAT.
Evaluation criteria for offer evaluation on the 2nd level (award criteria):
Solution of the specific task (rough concept for the exhibition design) 57,5 %
Expertise, experience and performance 22,5 %
Work method, reliability 10 %
Fees 10 %
The differentiated break-down of the criteria is set forth in the evaluation matrix which can be downloaded from the website www.hoe-architects.com/announcements.html
Each applicant is required to keep himself/herself informed about changes of this notice; if applicable, such changes will be published on the process management website www.hoe-architects.com/announcements.html
Applicants have the possibility to ask questions about the process until 18 August 2015. Such questions must be emailed to nmb@hoe-architects.com. The principal will respond to the questions and the responses will be published on the process management website www.hoe-architects.com/announcements.html
In case of a discrepancy or difference in interpretation between the English and the German language version, the German language version shall prevail.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures VI.4.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: After a complaint is dismissed, the deadline for requesting review procedures by the public procurement complaint board (‘Vergabekammer’) amounts to 15 calendar days.
VI.4.3)Service from which information about the lodging of appeals may be obtained VI.5)Date of dispatch of this notice:24.7.2015