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Germany-Berlin: Sporting services
Contract notice – utilities
Section I: Contracting entity
Main address: https://vergabekooperation.berlin
Section II: Object
Bike leasing in the form of an online platform
Provision of a comprehensive bike leasing offer to BVG staff, including the provision of an online platform to manage the entire leasing process.
In the context of systematic demographic management, the BVG has successfully implemented a number of measures in recent years, as an essential component of sustainable business development. In addition to existing demography management measures, further measures will be designed and implemented on the basis of the collective agreement on demography (TV-demography). In particular, we want to invest in the promotion of the health of our employees and create an additional service that will specifically help to ensure employability and strengthen the promotion of health – in addition to the existing activities of occupational health management. BVG therefore wishes to offer its employees the possibility of bike leasing.
A corresponding offer of two-wheelers will be made available via a bike leasing portal. The operator of this portal is expected to carry out the entire leasing process through a leasing bank. Handling should be kept as simple as possible for the BVG employee.
The BVG has the possibility/option to continue the contract 2x for 12 months up to a maximum of 31.12.2023.
BVG has the unilateral possibility/option to continue the contract up to a maximum of 31.12.2025.
Section III: Legal, economic, financial and technical information
For the aptitude test, the tenderer/candidate must prove his/her skills, efficiency and reliability for himself/herself and, where appropriate, for subcontractors.
Proof of suitability may be either:
—by entry in the ULV-Berlin and, in addition, by presentation of the form ‘self-declaration of suitability’, variant 2;
—by entering the pre-qualification database for supplies and services and, in addition, by submitting the form entitled ‘Own declaration of suitability, variant 3’;
For tenderers/candidates who have not been entered in the above-mentioned databases, the form entitled ‘Own declaration of suitability, variant 1’ must be provided.
The form (self-declarations of suitability; Variant 1-3) is attached to the tender documents.
At the request of the contracting authority, self-declarations must be certified by certificates issued by the competent bodies.
—to the register of corruption;
— information on commercial/professional liability insurance;
—to be entered in the professional/commercial register;
On the absence of the grounds for exclusion under §123 and 124 GWB;
On the payment of taxes;
On the payment of contributions to the sickness insurance fund and other social security institutions;
—to the Central Trade Register;
— the certificate of approval issued by the Berufsgenossenschaft;
No serious misconduct (extract pursuant to § 30(5) BZRG);
—Craft or trade card issued by the competent Chamber of Crafts or certificate of affiliation issued by the competent Chamber of Commerce and Industry.
— on the payment of a minimum wage in accordance with the Berlin Public Procurement and Procurement Act;
The declaration pursuant to the Women’s Promotion Regulation (FFV) § 1(2) FFV.
Be submitted with the tender. The relevant declarations are attached to the tender documents.
For candidates/consortia, the self-declaration must be completed, signed and submitted by each member. The same applies to subcontractors designated in the request to participate or in the tender. If the candidate/tenderer intends to refer to the capacities of another entity in order to prove its suitability (suitability loan), the candidate/tenderer must provide a correct self-declaration, in accordance with variants 1 to 3, for that entity as well as proof of actual access to that entity by providing an undertaking from the lender. The “Declaration of Commitment” form included in the tender documents shall be used for the engagement of the Lender.
The following information and formalities concerning economic and financial capacity are required:
Self-declaration (component of the form self-declarations of suitability; Variant 1-3):
—the turnover of the undertaking for the last 3 financial years for which accounts have been closed;
Undertaking by analogy with Section 47 of the SektVO (where applicable).
The following information and formalities concerning technical capacity are required:
— provision of services comparable to the service to be awarded in the last 3 financial years for which accounts have been closed;
— The average annual number of workers employed in the last 3 completed financial years, broken down by occupational category.
The following supporting documents/declarations are in addition to the form (self-declarations of suitability; Variant 1-3) to be submitted with the request to participate:
— self-declarations of suitability; Variant 1-3;
Declaration of commitment pursuant to Section 47 of the SektVO (where applicable);
—Authorisation to provide financial services in accordance with § 32 KWG.
(BaFin Lessor’s licence)
Note: All documents referred to in points III.2.1. to III.2.3. may be accompanied by certificates/evidence of a similar nature issued by the competent bodies/authorities of the country of origin.
The skills, efficiency and reliability of the candidates/group of candidates will be tested on the basis of the requirements set out below. To this end, the lessor and the service provider must submit the following documents when submitting applications for participation:
1 comparable reference from 2015 onwards
The above documents are attached to the tender documents.
See tender documents.
Jointly and severally liable
When submitting a tender, the tenderer must submit a wage and minimum wage declaration within the meaning of Section 1 of the BerlAVG for the tenderer and his subcontractors and a declaration on the promotion of women pursuant to Section 9 of the BerlAVG, Section 1 of the Berlin Women’s Promotion Regulation (FFV).
Section IV: Procedure
Section VI: Complementary information
— End of application period: 22/6/2020 at 15:00.
Participation must be on the basis of the procurement documents provided by the contracting authority. These are made available free of charge for download by the contracting authority via the online procurement cooperation Berlin portal, once registered: https://vergabekooperation.berlin/NetServer/TenderingProcedureDetails?function=_Details&TenderOID=54321-Tender-17284064e81-7353129e9a04d993
Ö 1. This notice starts the competition (TNW) in which the interested undertakings apply for the invitation to tender with the information, declarations and evidence set out in this notice – ‘No tender’. Only a successful application with a positive aptitude test and assessment by the AG will lead to the invitation to tender.
Ö 2. Questions for candidates must be sent using only the functionality of the allocation platform (see point I.3.), indicating the name of the measure (see point II.1.1.) and the reference number. Information will, in principle, only be provided on questions received by the body referred to in point I.1., using the functionality of the procurement platform (see point I.3.). Oral questions are not admissible.
The WG will publish any information (including the forms) and answers to questions from candidates about the TNW, as well as other clarifications from the WG concerning the procurement procedure, on the website.
The WG therefore recommends that all candidates use on a daily basis the above-mentioned link to the retrieval of up-to-date information and clarifications provided by the WG and answers to candidates’ requests for information on the procurement procedure. Candidates should use the forms provided by the WG and complete them with the required information, declarations and supporting documents.
A reference to previous applications/offers is not sufficient.
After checking the completeness of the information/evidence/formalities referred to in point III.1 of this notice, the suitability of the candidates will be assessed on the basis of the data provided.
Once the BVG has carried out an aptitude test and confirmed aptitude, the specifications for participation in the subsequent procedure must be downloaded independently from the link to the download (point 1.3).
Any further information relating to this procurement procedure, such as LV amendments, answers to tenderers’ questions or any other information relevant to the procedure, will be made available via the Procurement Manager AI.
Until the closing date for the submission of tenders, the candidate is required to pay regular and independent attention to documents provided, modified or additional.
The contracting authority shall not indicate it separately.
Questions from tenderers must be submitted by 10/7/2020 at the latest.
We do not guarantee that you will answer any questions you may have received at a later stage.
Deadline for submission of tenders: 15/7/2020 at 12.00 hours
Tenders from unsuitable candidates will not be considered.
At the end of the contest, it is not possible to qualify or participate in price negotiations at a later stage during the contract period. Any requests for amendments to the contract must be notified to the BVG together with the tender.
Award of the contract:
The submission of all documents, confirmations and supporting documents by the deadline is an essential condition for further evaluation.
The specific award criteria are set out in the tender documents.
In the case of the award of public contracts, and in accordance with the applicable procurement law provisions, the provisions of Sections 1, 7 and 8 of Berliner Vergabe- und Vergabegesetz (Berliner Vergabe- und Vergabegesetz) provide tenders which comply with and are otherwise of equivalent value.
Companies prefer the bonus which provides apprenticeship places, participate in pay-as-you-go schemes to secure initial vocational training or training groupings. As evidence, tenderers eligible for the contract must have a certificate from the body responsible for vocational training.
The suitability of subcontractors who have not yet been identified in the request to participate but whose use is planned from the start of the work is based on the tender submitted in point III.1.1. —III.1.3. selection criteria.
In the case of submission of a tender, the tenderer must:
A wage and minimum wage declaration within the meaning of § 1 BerlAVG for the tenderer and its subcontractors;
A declaration on the promotion of women in accordance with § 9 BerlAVG. Section 1 of the Regulation on the promotion of women in Berlin (FFV);
—the form details of intended subcontractors;
—Proposal for the assessment of the points listed in the award criteria must be provided.
The relevant declarations are attached to the tender documents.
The three best ranked bidders according to the published scoreboard will be invited to possible negotiation talks.
The possible negotiations are expected to take place between 3/8/2020 and 14/8/2020.
At the end of the negotiations, the remaining bidders may be asked to submit their last binding offers. These will then be evaluated by the Contracting Authority from an economic point of view (see evaluation/award criteria).
However, the BVG reserves the right to award the contract without negotiation.
ARTICLE 160 GWB (LAW ON RESTRICTIONS ON COMPETITION)
(1) The Public Procurement Board shall initiate a review procedure only on application.
(2) Any undertaking having an interest in the public contract or the concession and claiming an infringement of its rights under Paragraph 97(6) by failure to comply with public procurement rules is entitled to apply. It must be shown that the alleged infringement of the procurement rules has caused or threatens to cause damage to the undertaking.
(3) The application shall be inadmissible in so far as:
(1) the applicant has established the alleged infringement of the procurement rules prior to the submission of the application for review and has not complained to the contracting authority within ten calendar days; the expiry of the period referred to in Section 134(2) shall remain unaffected:
Infringements of the rules on the award of contracts which are apparent from the contract notice are not complained of to the contracting authority by the expiry of the time-limit for submitting an application or a tender specified in the contract notice;
Infringements of procurement rules which can only be identified in the procurement documents are not complained of to the contracting authority at the latest by the deadline for submission of applications or tenders;
(4) more than 15 calendar days have elapsed from the date of receipt of the contracting authority’s notification that it does not intend to remedy a complaint.
Sentence 1 shall not apply in the case of an application for a declaration that the contract is invalid pursuant to Section 135(1)(2). The sentence of Section 134(1) shall remain unaffected.