Services - 269124-2019

10/06/2019    S110    - - Services - Contract notice - Restricted procedure 

United Kingdom-Coleraine: Architectural, construction, engineering and inspection services

2019/S 110-269124

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Board of Governors, Coleraine Grammer School
22-33 Castlerock Road
Coleraine
BT51 3LA
United Kingdom
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk
NUTS code: UKN0

Internet address(es):

Main address: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2239303

Address of the buyer profile: https://www.education-ni.gov.uk/

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2239303
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2239303
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2239303
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

DE 2239303 — Appointment of an Integrated Consultant Team for Coleraine Grammar School — Development Proposal Works

Reference number: 2239303
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The objective of this procurement is the provision of construction related professional services by a team of Consultants and their supply chain, collectively referred to as the Integrated Consultant Team (ICT). The ICT will actively develop the employer's requirements, prepare the concept and developed design for new teaching accommodation building(s), internal refurbishment and associated siteworks and shall provide professional services applicable to all RIBA Plan of Work 2013 Stage 1-7. The contract will be awarded to the ICT which has submitted the Most Economically Advantageous Tender (MEAT) based on the narrow average price scoring mechanism. For full description refer to invitation to tender, Document 3 of 4 — Scope of services.

II.1.5)Estimated total value
Value excluding VAT: 316 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71220000
71540000
II.2.3)Place of performance
NUTS code: UKN0
Main site or place of performance:

Coleraine, Northern Ireland.

II.2.4)Description of the procurement:

The objective of this procurement is the provision of construction related professional services by a team of Consultants and their supply chain, collectively referred to as the Integrated Consultant Team (ICT). The ICT will actively develop the employer's requirements, prepare the concept and developed design for new teaching accommodation building(s), internal refurbishment and associated siteworks and shall provide professional services applicable to all RIBA Plan of Work 2013 Stage 1-7. The contract will be awarded to the ICT which has submitted the Most Economically Advantageous Tender (MEAT) based on the narrow average price scoring mechanism. For full description refer to invitation to tender, Document 3 of 4 — Scope of services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 316 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 45
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

In accordance with Regulation 65(3) of the Public Contract Regulation. 2015, 5 candidates will be invited. This offers adequate competition to ensure that the employer is assured value for money and that there is sufficient opportunity offered to tenders. However, this limit also protects the industry from wasting valuable resources which are required to prepare a tender submission. The indicative timetable for the main stages of the procurement is as follows:

— notification of shortlist of contractors to be invited to submit a tender — August 2019,

— date of issue of ‘Invitation to Tender’: September 2019,

— date for return of tenders: October 2019,

— award of contract: November 2019.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Award criteria is as set out in the instructions to tenderers document. Please refer to ITT Document 3 of 4 — scope of services for detailed description of the procurement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In order for a consultant to be eligible to participate in this competition they must hold licenses, accreditations or certificates of specific categories and sectors as follows:

1) Project manager — employees must have and maintain one of the following:

— registration with the Architect’s Registration Board (ARB),

— chartered membership of the Institute of Structural Engineers (IStructE),

— chartered membership of the Royal Institution of Chartered Surveyors (RICS),

— chartered membership of the Institution of Civil Engineers (ICE),

— chartered membership of the Chartered Institution of Building Services Engineers (CIBSE),

— chartered membership of the Institution of Mechanical Engineers (IMechE),

— chartered membership of the Institution of Engineering and Technology (IET),

— chartered membership of the Association of Project Management (APM) in a construction related role,

— chartered membership of the Institute of Architectural Technologists (CIAT),

— chartered membership of the Institute of Building (CIOB),

— chartered membership of the Royal Institute of British Architects (RIBA),

— chartered membership of the Royal Society of Ulster Architects (RSUA),

— equivalent professional body within your own jurisdiction.

2) Architect — employees must have and maintain the following:

— registration with the Architect’s Registration Board (ARB),

— equivalent professional body within your own jurisdiction.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Economic operators are required to be registered and have Verified Status on Constructionline and should have the minimum category value (105 000 GBP) in at least one of the Constructionline Categories specified below or have submitted a fully completed PQQ1A Constructionline Financial Addendums. In the case where an economic operator is a group of economic operators or relying on the capacity of other entities for economic and financial standing, the economic operator as ‘Lead Enterprise’ must have a category value no less than 40 % of the minimum category value (42 000 GBP) required by the Contracting Authority and the sum of the category values of the group of economic operators and the other entities that it is relying on for economic and financial standing in a ‘Relevant Work Category’ must be greater than or equal to the minimum category value (105 000 GBP) required by the Contracting Authority.

Project Manager — Project Management — 71541000-2.

Architect — Architectural and Design Services — 71220000-6.

Minimum level(s) of standards possibly required:

In order for an economic operator to be eligible to participate in this competition the economic operator team must hold valid insurance to all the applicable values:

1) Public liability insurance with a minimum limit of indemnity not less than 10 000 000 GBP per incident;

2) Employer’s liability insurance (economic operator only) with a minimum limit of indemnity not less than 10 000 000 GBP per incident compliant with applicable statutory requirements;

3) Professional indemnity insurance. Professional indemnity insurance for all activities of a professional nature including design liability with a limit of indemnity of not less than that specified below in GBP for each and every claim. Economic operator 2 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The economic operator (or where the economic operator is a group of economic operators, all parties forming the group of economic operators) must provide at least one of the core disciplines listed below from within its own resources:

1) Project manager;

2) Architect.

For the purposes of pre-qualification, the economic operator will be assessed. The services of a principal designer is required and is to be assessed under Section C eligibility requirements.

Minimum level(s) of standards possibly required:

Refer to PQQ Evaluation Scoring Indicators document available in the CfT Documents area and the CfT questionnaire.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The economic operators’ performance on this contract will be regularly monitored. As part of its contract management procedures, the Contracting Authority will use the protocol for managing poor supplier performance contained in Procurement Guidance Note PGN 01/12 — Contract management principles and procedures: https://www.financenigov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures

If an economic operator has received more than one current notice of written warning or a notice of unsatisfactory performance, the Contracting Authority, at its discretion can consider an economic operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/07/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

CPD, in its capacity as a central purchasing body, is administering this procurement on behalf of the Contracting Authority. The Contracting Authority expressly reserves the right:

(i) to award 1, some, all or no lots;

(ii) not to award any contract/Framework Agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and

(iii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the Authority be liable for any costs incurred by economic operators or candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly at the sole risk of the economic operator or candidate participating in this procurement process. This project will be used to progress the Government’s wider social, economic and environmental objectives. No business whatsoever is guaranteed under any resulting Framework Agreement or contract indeed there is no guarantee that any Framework Agreement or contract will be put in place in relation to this notice. No compensation, etc. will be paid if a contract or Framework Agreement is withdrawn for any reason. Economic operators should take part in this process only on the basis that they fully understand and accept this position.

VI.4)Procedures for review
VI.4.1)Review body
Department of Finance, Construction and Procurement Delivery, Procurement Operations Branch
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen (a court may extend the time-limit to 3 months, where the court considers that there is a good reason for doing so).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/06/2019