Supplies - 269599-2015

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01/08/2015    S147

Italy-Ispra: Supply of foodstuffs and non-food products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy

2015/S 147-269599

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission
Postal address: CSM 1 05/43
Town: Ispra VA
Postal code: 21027
Country: Italy
Contact person: Office for Infrastructure and Logistics — Brussels
For the attention of: OIB.DR.2 Finance and Public Procurement
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570

Internet address(es):

General address of the contracting authority: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1011

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of foodstuffs and non-food products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Ispra VA.

NUTS code ITC41 Varese

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 230 000 and 5 170 000 EUR
II.1.5)Short description of the contract or purchase(s)
This contract concerns the supply of foodstuffs and non-food products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
This contract is divided into 10 lots:
A. fruit and vegetables;
B. red meat (beef, pork, mutton, lamb and horsemeat) and white meat (poultry, rabbit and eggs);
C. dairy products;
D. sausage products;
E. deep-frozen products;
F. cereals and their derivatives, tinned products, condiments and spices;
G. coffee and cafeteria products;
H. non-food products;
I. bread and bakery products;
J. fresh, frozen and tinned fish.
The products to be supplied under this contract are described in the technical specifications in the contract documents, in keeping with protection of the environment, resources and the natural environment.
II.1.6)Common procurement vocabulary (CPV)

03000000 Agricultural, farming, fishing, forestry and related products, 03100000 Agricultural and horticultural products, 15100000 Animal products, meat and meat products, 15130000 Meat products, 15300000 Fruit, vegetables and related products, 15811000 Bread products, 15860000 Coffee, tea and related products, 15870000 Condiments and seasonings, 15896000 Deep-frozen products, 39221100 Kitchenware, 39221200 Tableware, 39222110 Disposable cutlery and plates

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 4 230 000 and 5 170 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot A: supply of fruit and vegetables for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy
1)Short description
This lot is for the supply of fruit and vegetables for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
2)Common procurement vocabulary (CPV)

15300000 Fruit, vegetables and related products

3)Quantity or scope
Estimated value excluding VAT:
Range: between 648 000 and 792 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot B: supply of red meat (beef, pork, mutton, lamb and horsemeat) and white meat (poultry, rabbit and eggs) for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy
1)Short description
This lot is for the supply of red meat (beef, pork, mutton, lamb and horsemeat) and white meat (poultry, rabbit and eggs) for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
2)Common procurement vocabulary (CPV)

15100000 Animal products, meat and meat products, 03142500 Eggs

3)Quantity or scope
Estimated value excluding VAT:
Range: between 792 000 and 968 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot C: supply of dairy products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy
1)Short description
This lot is for the supply of dairy products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
2)Common procurement vocabulary (CPV)

15500000 Dairy products

3)Quantity or scope
Estimated value excluding VAT:
Range: between 432 000 and 528 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot D: supply of sausage products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy
1)Short description
This lot is for the supply of sausage products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
2)Common procurement vocabulary (CPV)

15131120 Sausage products

3)Quantity or scope
Estimated value excluding VAT:
Range: between 198 000 and 242 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Lot E: supply of deep-frozen products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy
1)Short description
This lot is for the supply of deep-frozen products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
2)Common procurement vocabulary (CPV)

15896000 Deep-frozen products

3)Quantity or scope
Estimated value excluding VAT:
Range: between 396 000 and 484 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Lot F: supply of cereals or their derivatives, tinned products, condiments and spices for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
1)Short description
This lot is for the supply of cereals or their derivatives, tinned products, condiments and spices for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
2)Common procurement vocabulary (CPV)

15870000 Condiments and seasonings, 03211000 Cereals, 03211900 Grain products, 15897200 Canned goods, 15331400 Preserved and/or canned vegetables, 15872000 Herbs and spices

3)Quantity or scope
Estimated value excluding VAT:
Range: between 522 000 and 638 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Lot G: supply of coffee and cafeteria products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
1)Short description
This lot is for the supply of coffee and cafeteria products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
2)Common procurement vocabulary (CPV)

15860000 Coffee, tea and related products

3)Quantity or scope
Estimated value excluding VAT:
Range: between 126 000 and 154 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Lot H: supply of non-food products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
1)Short description
This lot is for the supply of non-food products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
2)Common procurement vocabulary (CPV)

39221100 Kitchenware, 39221200 Tableware, 39222110 Disposable cutlery and plates

3)Quantity or scope
Estimated value excluding VAT:
Range: between 153 000 and 182 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Lot I: supply of bread and bakery products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
1)Short description
This lot is for the supply of bread and bakery products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
2)Common procurement vocabulary (CPV)

15811000 Bread products

3)Quantity or scope
Estimated value excluding VAT:
Range: between 198 000 and 242 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Lot J: supply of fresh, frozen and tinned fish for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
1)Short description
This lot is for the supply of fresh, frozen and tinned fish for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
2)Common procurement vocabulary (CPV)

03310000 Fish, crustaceans and aquatic products, 15240000 Canned or tinned fish and other prepared or preserved fish

3)Quantity or scope
Estimated value excluding VAT:
Range: between 486 000 and 594 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment at 30 days as stated in the provisions of the draft contract appended to the specifications.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Each individual grouping member must comply with the non-exclusion criteria. The grouping as a whole must comply with the selection criteria (see points III.2.2 and III.2.3) and the different grouping members will be jointly and severally liable for contract performance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: the tenderer must enclose identity details (see Annex 1 to the specifications), and all the documents and information required under point III.2 'Conditions for participation' of this notice and listed in Annex 1 to the specifications.
The tenderer shall enclose documentary proof with the name of the country in which he has his head office or is domiciled, as required under law in his country of residence.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract:
— recent extract from the judicial record or, failing this, an equivalent document recently issued by an appropriate judicial or administrative body in the country in which the tenderer resides, stating that he is not bankrupt or being wound up, his affairs are not being administered by the court, he has not entered into an arrangement with creditors, he has not suspended business activities, he is not the subject of proceedings of this nature, nor is he in any analogous situation arising from a similar procedure under national laws or regulations,
— recent extract from the judicial record or, failing this, an equivalent document recently issued by an appropriate judicial or administrative body in the country in which the tenderer resides, stating that he has not been convicted of an offence concerning his professional conduct by a judgment which has the force of 'res judicata' and has not been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation or for any other illegal activity detrimental to the Union's financial interests,
— recent certificate issued by an appropriate body in the country in which the tenderer resides, stating that he has fulfilled his obligations in respect of payment of social security contributions,
— recent certificate issued by an appropriate body in the country in which the tenderer resides, stating that he has fulfilled his obligations in respect of payment of taxes (direct taxes and VAT) in accordance with legal provisions in said country.
Where no such documents or certificates are issued in the country concerned, they may be replaced by a statement under oath, or failing that, a solemn declaration made by the tenderer before a judicial or administrative body, a notary or a qualified professional body in said country.
NB: in the event they are awarded the contract, groupings must provide the solemn declaration along with the supporting documents and information for each individual member.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: the tenderer must provide:
— copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must provide another document as proof of his financial and economic capacity, such as an appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,
— statement as to overall annual turnover during the past 3 financial years,
— statement as to specific annual turnover realised during the past 3 financial years.
Minimum level(s) of standards possibly required: to be selected, the tenderer must provide proof of an average specific annual turnover for the past 3 financial years of:
— lot A: fruit and vegetables: 320 000 EUR,
— lot B: red meat (beef, pork, mutton, lamb and horsemeat) and white meat (poultry, rabbit and eggs): 390 000 EUR,
— lot C: dairy products: 220 000 EUR,
— lot D: sausage products: 100 000 EUR,
— lot E: deep-frozen products: 190 000 EUR,
— lot F: cereals and their derivatives, tinned products, condiments and spices: 160 000 EUR,
— lot G: coffee and cafeteria products: 63 000 EUR,
— lot H: non-food products: 147 000 EUR,
— lot I: bread and bakery products: 100 000 EUR,
— lot J: fresh, frozen and tinned fish: 243 000 EUR.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
the tenderer must provide:
— proof of at least 3 years' experience in the field of this invitation to tender. Proof thereof may be a copy of the entry in the professional and companies register (CCIAA), in accordance with the provisions of the State in which he resides. For companies residing in Italy the certificate issued by the CCIAA will suffice,
— proof that the tenderer complies with national and Community legislation in force concerning HACCP (Hazard Analysis Critical Control Point). Means of proof accepted: copy of the HACCP manual or similar certificates,
— proof that the tenderer has a reliable self-inspection and traceability system (Regulation (EC) No 178/2002). Means of proof accepted: copy of the register of batches and ingredient origins,
— proof that the tenderer is compliant as regards waste registers. Means of proof accepted: copy from the loading and unloading registers as well as identification forms for waste.
For all lots, apart from lots F, G and H: proof that the tenderer does not use cold stores that use CFCs and HCFCs for storing chilled and frozen foods. Means of proof: the instructions for cold storage use and maintenance, showing the type of gas used.
For lots F (cereals and their derivatives, tinned products, condiments and spices), G (coffee and cafeteria products) and H (non-food products): proof that the tenderer uses recyclable materials for transport packaging. Means of proof: technical sheet or other document which may be necessary to demonstrate compliance with this condition.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
OIB.DR.2/PO/2015/050/672.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.9.2015 - 17:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 5.10.2015 - 10:00

Place:

Office for Infrastructure and Logistics — Brussels (OIB), CSM 1 Building, cours Saint-Michel 1 (entrance via rue Père de Deken 23), 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB DR.2 Finance and Public Procurement, in writing, no later than 2 working days prior to the opening session (see address details given in point I.1). Further information is available in the letter of invitation to tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months after award.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1011

Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.
The site will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
2) An optional site visit is planned in accordance with the procedures given in the letter of invitation to tender.

3) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
22.7.2015