Services - 270621-2019

12/06/2019    S111    European Patent Office - Services - Contract notice - Open procedure 

Netherlands-Rijswijk: New CAFM Provider — Cloud based (Tender 2936)

2019/S 111-270621

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Patent Organisation
Patentlaan 2
Rijswijk
2288 EE
Netherlands
Contact person: Central Procurement
Telephone: +31 70340-2040
E-mail: dhtenderclarifications@epo.org
NUTS code: DE212

Internet address(es):

Main address: www.epo.org/tenders

Address of the buyer profile: www.epo.org/tenders

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.epo.org/tenders
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.epo.org/NetServer/
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Patents

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

New CAFM Provider — Cloud based (Tender 2936)

Reference number: EPO-2019-0023
II.1.2)Main CPV code
48600000
II.1.3)Type of contract
Services
II.1.4)Short description:

The maintenance of the on premise Archibus system for Munich is tendered. As part of this open tender, to find a new maintenance partner, the use of Archibus will also be moved into a Cloud environment.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48700000
II.2.3)Place of performance
NUTS code: DE212
NUTS code: DE212
Main site or place of performance:

European Patent Organisation — Munich, Central Procurement, Bob-van-Benthem-Platz 1, 80469 Munich, GERMANY.

II.2.4)Description of the procurement:

See procurement documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/11/2019
End: 01/11/2022
This contract is subject to renewal: yes
Description of renewals:

Optionally 1 + 1 years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the Bidding Cockpit.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 19/03/2020
IV.2.7)Conditions for opening of tenders
Date: 24/07/2019
Local time: 12:00
Information about authorised persons and opening procedure:

Not applicable.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

Only electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: http://www.epo.org/about-us/tenders/signatures.html

Final date to download the Procurement Documents:

19.7.2019 23:30

Final date for receipt by the EPO of requests for clarification:

21.6.2019 12:00

Questions must be submitted via the Bidding Cockpit.

VI.4)Procedures for review
VI.4.1)Review body
See general conditions of tender
not applicable
not applicable
Germany

Internet address: www.epo.org/about-us/tenders/general-conditions

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website www.epo.org/about-us/tenders/general-conditions

VI.4.4)Service from which information about the review procedure may be obtained
Central Procurement
European Patent Office
Munich
80298
Germany
VI.5)Date of dispatch of this notice:
07/06/2019