Works - 270630-2019

12/06/2019    S111    - - Works - Prior information notice without call for competition - Not applicable 

United Kingdom-Portsmouth: Demolition, site preparation and clearance work

2019/S 111-270630

Prior information notice

This notice is for prior information only

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Information about joint procurement
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Demolition Works — Multi Contractor Framework — Portsmouth and Sub-Region — Market Test Proof of Concept

II.1.2)Main CPV code
45111000
II.1.3)Type of contract
Works
II.1.4)Short description:

Portsmouth City Council — the ‘Authority’: is seeking to establish a multi contractor Framework Agreement consisting of specialist demolition contractors for the delivery of demolition works within Portsmouth and the surrounding sub-regional area. Award of the agreement is targeted for September 2019 with commencement immediately following. Most project works let via the agreement will fall between a value range of 20 000 GBP and 250 000 GBP with average value estimated of 150 000 GBP.

The Authority is keen to engage with specialist demolition contractors to stimulate market interest, gain market information and obtain feedback in respect of its envisaged tendering and contracting strategy. In order to gain a level of structured consistent feedback the Authority would ideally like interested contractors to complete and return a feedback form by close of play 24.6.2019. An information session will be held at the Civic Offices on Thursday 20th June, 9:30 — 11:30.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45111000
45111100
45111200
45111213
45111250
45111300
45112000
45112200
45112400
45112420
45112500
45112600
45111212
45111220
45111230
45111290
45113000
45222110
45262660
II.2.3)Place of performance
NUTS code: UKJ31
NUTS code: UKJ3
NUTS code: UKJ2
Main site or place of performance:

All public sector bodies situated within the counties listed will be able to access the agreement to let relevant works projects either directly or using the Authority to act on their behalf.

II.2.4)Description of the procurement:

Portsmouth City Council — the ‘Authority’ — is seeking to establish a multi contractor Framework Agreement consisting of specialist demolition contractors for the delivery of demolition works within Portsmouth and the surrounding sub-regional area. The agreement will run for a period of 4 years with the option to extend by a further 2 years, during which individual call off contracts may be let on a project by project basis. There will be no upper or lower value constraints in respect of project contracts let by via the framework. However, most works will fall between a value range of 20 000 GBP and 250 000 GBP with average value estimated at 150 000 GBP.

Award of the agreement is targeted for September 2019 with commencement immediately following. The Framework Agreement will be established via evaluation of tenders submitted for the demolition of Edinburgh House, approximate value 200 000 GBP with onsite works commencing end of September 2019 and completed by late-December 2019.

The successful contractor plus the next ranking contractors up to a maximum total number of 10 will be appointed onto the framework agreement. It is proposed that the framework will be subdivided into 2 contractor tiers, being:

— a primary tier consisting of 6 contractors who will engaged to deliver typical projects in terms of scope, approach, value, etc.,

— a secondary tier consisting of a maximum of 4 contractors who may be engaged on a contingency basis and/or invited to submit bids for non-standard works in terms of value, approach, type, geographical area, etc.

The Authority is keen to engage with specialist demolition contractors to stimulate market interest, gain market information and obtain feedback in respect of its envisaged tendering and contracting strategy. In order to gain a level of structured consistent feedback the Authority would ideally like interested contractors to complete and return a feedback form by close of play 24.6.2019. An information session will be held at the Civic Offices on Thursday 20th June, 9:30 — 11:30.

Further information and a copy of the feedback form can be accessed via the Authority's e-sourcing solution InTend: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

The agreement may be used by all of the Authority's service areas/departments however it will be predominantly utilised by the Authority's Housing, Neighbourhood and Buildings Services section. Based upon previous demand and its forthcoming capital programme the Authority estimates that it may let approx. 1 000 000 GBP worth of project works per annum. However, it should be noted that this value may fluctuate significantly in the event of changes in technology, access to funding, legislation, best practice developments and unforeseen emergency situations.

All public sector bodies situated within the following counties will be able to access the agreement to let relevant works projects either directly or using the Authority to act on their behalf:

— Hampshire,

— Isle of Wight,

— Surrey,

— West Sussex,

— East Sussex.

The Authority is not able to provide any guarantees or accurate estimates on likely take up by further bodies and cannot provide significant detail in respect of demand for particular work activities, specification approaches, works value, etc.

The agreement will be established through an OJEU advertised procurement process in accordance with 'Open' procedure as set out within the Public Contracts Regulations (2015). The Authority will let the agreement and associated live project works in accordance with the following programme:

— publish prior information notice: 7.6.2019,

— market engagement session: 20.6.2019 at 9:30,

— OJEU published: 11.7.2019,

— ITT published: 15.7.2019,

— tender return deadline: 14.8.2019 by 12:00,

— standstill period: 7.9.2019 — 16.9.2019,

— award: 17.9.2019.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
11/07/2019

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

It is envisaged that the agreement will be used to let the core work activities of the type set out below:

— prelims/site preparation work/enabling works including ground works,

— site investigations: including interpreting reports, additional testing requirements of spoil and disposal to licensed tips, etc.,

— working on land with potential contaminants, requiring contractors to adhere to relevant Environmental Health legislative standards,

— foundations removal: removal or relocation of underground obstructions including substructure,

— hard standing break up and removal,

— soft and hard strip,

— reclaim materials,

— crushing, storage and disposal of waste,

— site clearance and disconnection of utility service or removal of redundant plant and services,

— site re-cover,

— licensable asbestos containing material removal,

— non-licensable asbestos containing material removal,

— asbestos disposal.

The Authority require any contractor applying for the framework to demonstrate a minimum level of experience through submission of case studies for completed demolition works, hold relevant industry accreditation's and levels of insurance.

Case study experience:

— managing demolition works on a principle contractor basis,

— demolition of buildings to a similar size/type to the Authorities requirements,

— working on live working industrial sites,

— demonstration of contracts of a similar value to the Authority's requirement,

— working with contaminated land experience,

— working with asbestos or asbestos removal companies.

Accreditation's:

— registered with the national federation of demolition contractors or equivalent,

— SSIP Forum member scheme/CHAS registered.

Levels of insurance:

— employer’s (compulsory) liability insurance = 5 000 000 GBP for each and every claim,

— public liability insurance = 5 000 000 GBP for each and every claim.

Corporate social responsibility:

In accordance with the Authority's strategic aims and corporate social responsibility principles in order to develop a competitive, dynamic and sustainable economy contractors should demonstrate, where possible, evidence of:

— employment of apprentices,

— provision of employment opportunities to disadvantaged groups,

— local SME engagement,

— local workforce engagement,

— commitment to the Armed Forces Covenant.

Contracting models:

The Authority will predominantly let future call-off contracts using either JCT Minor Works Contract 2016 Edition or NEC4 Engineering and Construction Short Form Contract. However, the Authority reserve the right to use any of the JCT or NEC suite of contracts for future awards.

Therefore, contractors will need to provide the following as part of their tender submission:

— JCT Minor Works Contract 2016 Edition — overhead and profit percentages,

— NEC4 ECC Short Form contract — fee percentage.

The JCT OH/P % and NEC fee must be honoured throughout the term of the Framework Agreement on a meet or beat basis in respect of future call-off mini-competition processes. Contractors must therefore submit %'s that will be sustainable for the term of the agreement.

It is proposed that the framework will be subdivided into 2 contractor tiers, being:

— a primary tier consisting of 6 contractors who will engaged to deliver typical projects in terms of scope, approach, value, etc.,

— a secondary tier consisting of a maximum of 4 contractors who may be engaged on a contingency basis and/or invited to submit bids for non-standard works in terms of value, approach, type, geographical area, etc.

As stated earlier the tiers will be established via the evaluation of bids submitted for the demolition of Edinburgh House. The successful contractor plus the next ranking contractors up to a maximum total number of 10 will be appointed onto the Framework Agreement.

VI.5)Date of dispatch of this notice:
07/06/2019