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United Kingdom-Wembley: Building and facilities management services
Prior information notice
This notice is for prior information only
Section I: Contracting authority
Section II: Object
Facilities Management Contracts
Brent Council seeks to deliver facilities management services through a single hard facilities management contract, the scope to be determined following this market engagement. The estate comprises of circa 25 properties with a total GIFA of approximately 60 000 m2. At this stage the Council is looking to consult with the market to test ideas and solutions relating to key aspects of the FM strategy and procurement.
The estimated length of the contract including any extension is 7 years (including an option for 2 years) this may subject to change. The annual spend of this contract is between circa GBP 5 000 000 – 12 500 000.
Whilst this PIN says the contract will be one lot this has not yet been fully determined and will be considered following the market feedback.
Renewal options have yet to be fully determined will be considered following the market feedback.
Brent Council requires the provision of hard services potentially including (but not limited to) the following services:
— FM management
— building maintenance
— grounds maintenance
— minor works
— specialist window cleaning.
The primary aim of the procurement is to consistently deliver the specified standard of service across the portfolio with common practices and methodologies which can be monitored and measured accordingly. It is however recognised that not all sites require the same standard or quality of service. The Council is therefore seeking a service provider with strong customer focus who is able to work collaboratively with the Council, deliver innovative service solutions and positively embrace continuous improvement.
Further information is provided in the procurement briefing pack which will be made available by 5 p.m. on Friday 12th June through the Council’s Business Portal.
Interested suppliers are invited to attend a supplier session on [proposed to have this w/c 22 June 2020]. The event will provide suppliers with further information including the Council’s strategic objectives for FM, the context of the FM procurement, Brent Council’s estate, the proposed scope of services for the contracts and the Council’s initial thoughts about the procurement strategy and choice of procurement route. Suppliers attending the supplier day should indicate in advance if they would like to attend a 1 to 1 meeting with Council representatives to give some initial feedback on the Council’s proposals and to ask questions.
Suppliers will then be asked to provide written feedback after the supplier day by completing a structured questionnaire to record supplier ideas and provide further feedback on the Council’s proposals. Once the responses have been analysed by the Council some or all of the suppliers may be invited to attend a second 1:1 meeting with Council representatives to explore their responses and ideas more fully.
The Council intends that feedback from suppliers will be collated and analysed and used to inform the choice of procurement route and the tender documentation where appropriate.
Suppliers interested in attending the supplier day must book their place by expressing an interest and completing the template which is on included within the procurement pack and sending it to FM.Transformation@brent.gov.uk by no later than [5 p.m. on 12 June 2020]. As there is limited space at the video conference, suppliers are asked to limit the number of attendees to no more than .
This PIN does not constitute a commitment by the Council to undertake any procurement exercise and the Council reserves the right to change its approach.
Section IV: Procedure
Section VI: Complementary information