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United Kingdom-Hertford: Business and management consultancy and related services
Modification of a contract/concession during its term
Section I: Contracting authority/entity
Section II: Object
Provision of Shared Managed Services (SMS)
Provision of shared managed services.
Section IV: Procedure
Section V: Award of contract/concession
Section VI: Complementary information
An addendum to the contract notice was published — Ref 2009/S 230-329355
Additional information to section VII.2.2 for the Council's reasons for this modification:
The need for a contract modification has been brought about by the circumstances of Covid-19, and in particular the unstabilising effect that the pandemic has had on the planned large-scale change programme of Council services. A significant number of key staff resources have been redeployed and services have had to re-prioritise and re-organise to accommodate additional demand in response to the impact of the virus. As a result, the scheduled tendering and insourcing activity for these requirements has been delayed while the current circumstances are present. Retaining the current service during this uncertain period will safeguard critical support services, provide stability and maintain current expertise. The programme will need to re-schedule many of its procurements, particularly with uncertain and disrupted markets. The scale of the impact of Covid-19 and the uncertain duration could not have been foreseen by the Council.
Section VII: Modifications to the contract/concession
The ‘core requirements’ identified in the contract notice and contract award notice remain within the contract. Although it is anticipated that some elements of the services may be removed from the contract on 1 April 2021, the modification for the extension period does not alter the overall nature of the contract. Nor is it substantial. Break points will be available to the Council throughout the second year to withdraw further services from the contract, and will enable the Council to assess when they are able to re-commence re-procurements or in-source services.
This modification is made under the provision set out in Art. 72(1)(c) of Directive 2014/24/EU. Art. 72(1)(e) of the same Directive (non-substantial changes) also applies. The modification is also consistent with the UK Cabinet Office’s Procurement Policy Note 01/20: Responding to Covid-19. Please refer to section VI.3 (Additional Information) for the Council's reasons for this modification.