Services - 272205-2018

26/06/2018    S120

Belgium-Brussels: Rental of a wireless interactive electronic voting system with technical assistance for the European Committee of the Regions

2018/S 120-272205

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Committee of the Regions
Postal address: Rue Belliard 101
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1040
Country: Belgium
Contact person: Unit E4 — General Administration and Public Procurement
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Rental of a wireless interactive electronic voting system with technical assistance for the European Committee of the Regions

Reference number: CDR/MEM/50/2018
II.1.2)Main CPV code
32260000 Data-transmission equipment
II.1.3)Type of contract
II.1.4)Short description:

This open tender procedure concerns a framework contract for the rental of a wireless interactive electronic voting system with technical assistance for the European Committee of the Regions (hereinafter referred to as 'the Committee', 'CoR' or 'contracting authority').

II.1.5)Estimated total value
Value excluding VAT: 255 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
32322000 Multimedia equipment
32270000 Digital transmission apparatus
64221000 Interconnection services
48217000 Transaction-processing software package
64216200 Electronic information services
32510000 Wireless telecommunications system
32581000 Data-communications equipment
48614000 Data-acquisition system
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The purpose of this invitation to tender is to make available a framework contract of the CoR, for the rental of an interactive wireless electronic voting system with technical assistance to be used during the plenary sessions of the CoR. The 6 plenary sessions are equally distributed over the year, with the exception of the month of August, during which no session is organised.

II.2.5)Award criteria
Criteria below
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The framework contract may be renewed automatically up to a maximum of 3 times, each time for a maximum period of 12 months, unless written notice to the contrary is sent by one of the parties and received by the other 3 months before the expiry of the period

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 013-024617
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/09/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 25/09/2018
Local time: 10:00

Committee of the Regions, Rue Montoyer No 92, BVS 07/65, 1040 Bruxelles/Brussels, Belgique/Belgium, BVS 765.

Information about authorised persons and opening procedure:

A maximum of 2 representatives per tenderer can attend the opening of tenders. For organisational and security reasons, the tenderer must provide the full name, date of birth, ID or passport number and its validity date of the representatives at least 3 working days in advance (cor-m)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L2925
Country: Luxembourg
Internet address:
VI.5)Date of dispatch of this notice: