Works - 272270-2018

26/06/2018    S120    - - Works - Contract notice - Open procedure 

United Kingdom-Prescot: Repair and maintenance services

2018/S 120-272270

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Fusion21 Members Consortium
Unit 2 Puma Court, Kings Business Park
Prescot
L34 1PJ
United Kingdom
Telephone: +44 1514813000
E-mail: info@fusion21.co.uk
Fax: +44 1514813001
NUTS code: UK

Internet address(es):

Main address: http://www.fusion21.co.uk/

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28628

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.mytenders.co.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Fusion21 Repairs and Maintenance Framework

II.1.2)Main CPV code
50000000
II.1.3)Type of contract
Works
II.1.4)Short description:

The Fusion21 Reactive Repairs and Maintenance Framework will provide a flexible and efficient procurement solution for Fusion21 Members (including but not exclusive to property owners in the residential, education, health, local and central government sectors) to save money and generate social value.

Repairs services are one of the most important functions to our Members and Fusion21 is seeking to appoint contractors who can deliver these services to a high standard.

The Framework is split into three (3) separate lots to cover different value ranges of reactive repairs and maintenance and also includes the provision of call centre services as an additional Lot.

II.1.5)Estimated total value
Value excluding VAT: 230 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Call Centre Services

Lot No: 3
II.2.2)Additional CPV code(s)
79512000
50000000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

The call centre services will provide call handling for Fusion21 Members, responding to and managing calls on either an out of hours or 24/7 basis. This may include call handling across the housing, local authority, education and wider public sectors. The services include, but are not limited to:

— Out of hours / 24/7 emergency repairs call handling in line with Members agreed protocols,

— Anti-social behaviour (ASB) management – managing calls and providing reports,

— Planned and unplanned business continuity planning – to support any planned shut down time, staff training days, scheduled meetings etc. As well as call handling during unplanned periods, system failure etc,

— Contractor management – where required by the Member, allocating repair jobs to contractors in accordance with Member requirements which may include engaging local supply chains,

— Rental payments – accepting and allocating rental payments from tenants / customers

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

It is envisaged that up to 5 suppliers will be appointed to the Call Centre Services Lot, whilst ensuring sufficient national coverage

II.2)Description
II.2.1)Title:

Reactive Repairs and Maintenance (up to GBP1 Million p/a)

Lot No: 1
II.2.2)Additional CPV code(s)
50000000
45211000
45210000
44111000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

The reactive repairs & maintenance Lot 1 is aimed at housing organisations and property owners / managers across all sectors looking to appoint a supply partner to deliver reactive repairs and maintenance on a term contract basis for contract values up to GBP1m per annum.

Designed to complement the existing Fusion21 offer to deliver a comprehensive property maintenance and repairs service this Lot will cover the following works:

— Reactive repairs and maintenance for all general building trades,

— Out of hours reactive emergency repairs,

— Void property repairs and major void improvements,

— Areas of planned / capital maintenance works where Members wish to combine responsive and planned work programmes.

Cost options on a project by project basis will include schedule of rates pricing, fixed price per property or any specific commercial model as required by Members.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 75 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

It is envisaged that 8 suppliers will be appointed to the Framework for this Lot in each geographical region

II.2)Description
II.2.1)Title:

Reactive Repairs and Maintenance (over GBP 1 million p/a)

Lot No: 2
II.2.2)Additional CPV code(s)
50000000
45210000
45211000
44111000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

The reactive repairs and maintenance Lot 2 is aimed at housing organisations and property owners / managers across all sectors looking to appoint a supply partner to deliver reactive repairs and maintenance on a term contract basis for contract values over GBP1m per annum.

Designed to complement the existing Fusion21 offer to deliver a comprehensive property maintenance and repairs service this Lot will cover the following works:

— Reactive repairs and maintenance for all general building trades,

— Out of hours reactive emergency repairs,

— Void property repairs and major void improvements

— Areas of planned / capital maintenance works where

— Members wish to combine responsive and planned work programmes.

Cost options on a project by project basis will include schedule of rates pricing, fixed price per property or any specific commercial model as required by Members.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 150 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

It is envisaged that 8 suppliers will be appointed to the Framework for this Lot in each geographical region.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Supply Partners will be expected to deliver social impact through delivery of contracts in accordance with Clause 24 of the Framework Agreement and submit proposals for delivery in the Method Statement submission.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 03/08/2018
Local time: 12:00
Place:

Fusion21, Unit 2 Puma Court, Kings Business Park, Prescot, Knowsley, L34 1PJ

Information about authorised persons and opening procedure:

Electronically via the myTenders secure post box facility, opened by the Procurement & Supply Chain Manager of Fusion21

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

12 months prior to the end of the 4 year Framework term.

VI.2)Information about electronic workflows
VI.3)Additional information:

The permissible users able to access this Framework can be clearly identified via the following link: https://www.fusion21.co.uk/procurement/frameworks-permissible-users/

In section IV.1.3 of this Notice where it states 'maximum number of participants to the Framework: 8' for clarity this means 8 per Lot in each geographical region and 5 for Lot 3.

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=212381.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:212381)

VI.4)Procedures for review
VI.4.1)Review body
Royal Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom
VI.5)Date of dispatch of this notice:
22/06/2018