Services - 272370-2014

Display compact view

09/08/2014    S152

Belgium-Brussels: Energy system and market model for analysing climate and energy policies

2014/S 152-272370

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Energy (DG ENER), Unit C2
Postal address: rue Jean-André Demot 24
Town: Brussels
Postal code: 1040
Country: Belgium
For the attention of: Remy Denos
E-mail: ener-c2-tender-model@ec.europa.eu
Telephone: +32 229-86481

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/energy/index_en.htm

Electronic access to information: http://ec.europa.eu/energy/index_en.htm#t_0_3

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Energy.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Energy system and market model for analysing climate and energy policies.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: The task will be performed on the contractor's premises. However, meetings between the contractor and the Commission shall be held on the Commission premises in Brussels.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The general objective of this invitation to tender is the development of software which models the European energy system, properly customised to the European Commission needs. The software should accurately simulate the main aspects of the European energy system and be calibrated with data of the current EU energy system (covering all 28 Member States). The European Commission should be able to use this software to explore and analyse the effects of different policies and trends on regional, national and European level by running several scenarios both for different time horizons. The modelling effort will bear mainly on the electricity, gas and heat sectors, both for the short-term and the medium- to long-term.
The proposed software should be extendible, through the addition of new modules or the adjustment of existing ones, in order to cover possible future needs of the European Commission. An expert or experts group, not restricted to the original provider(s) of this software, should be able to perform these extensions, which although straightforward in open source software, may require a separate interface for commercial software (to be provided by the contractor).
II.1.6)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 48000000 Software package and information systems, 48600000 Database and operating software package, 48900000 Miscellaneous software package and computer systems, 72000000 IT services: consulting, software development, Internet and support, 72200000 Software programming and consultancy services, 73000000 Research and development services and related consultancy services, 90000000 Sewage, refuse, cleaning and environmental services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Duration: maximum 48 months.
Budget/price: approximately 3 500 man-days.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made in accordance with the propositions specified in Article 1.4 of the draft service contract:
I.4.1 Interim payments:
The contractor shall submit invoices for 3 interim payments, each of which of EUR (amount in figures and in words) equal to 25 % of the total amount referred to in Article I.3.1. Invoices for interim payments shall be accompanied by an interim report in accordance with the tender specifications and the deliverables due at the time of invoicing. The contracting authority shall make the payment within 60 days from receipt of the invoice. The contractor shall have 20 days in which to submit additional information or corrections or a new progress report or documents if required by the contracting authority.
I.4.2 Payment of the balance:
The contractor shall submit an invoice for payment of the balance.
The invoice shall be accompanied by a final report in accordance with the tender specifications. The contracting authority shall make the payment within 60 days from receipt of the invoice. The contractor shall have 20 days in which to submit additional information or corrections, a new final progress report or other documents if it is required by the contracting authority.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Groupings, irrespective of their legal form, may submit bids.
1.3 Joint tenders:
A joint tender is a situation where a tender is submitted by a group of economic operators (consortium). Joint tenders may include subcontractors in addition to the joint tenderers.
In the case of a joint tender, all economic operators in a joint tender assume joint and several liability towards the contracting authority for the performance of the contract as a whole.
These economic operators shall designate one of them to act as leader with full authority to bind the grouping or the consortium and each of its members. It shall be responsible for the receipt and processing of payments for members of the grouping, for managing the service administration and for coordination. The composition and constitution of the grouping or consortium, and the allocation of the scope of tasks amongst the members, shall not be altered without the prior written consent of the Commission.
The tenderer should indicate in their offer whether the partnership takes the form of:
a) a new or existing legal entity which will sign the contract with the Commission in the case of award; or
b) a group of partners not constituting a new legal entity, which via a power of attorney, signed by an authorised representative of each partner (except the lead partner), designates one of the partners as lead partner, and mandates him as lead Contractor to sign the contract with the Commission in the case of award.
1.4 Subcontracting:
Subcontracting is permitted in the tender but the contractor will retain full liability towards the contracting authority for performance of the contract as a whole.
Tenderers must give an indication of the part of the services and proportion of the contract that they intend to subcontract.
Tenderers are required to identify subcontractors whose share of the contract is above 20 %.
During contract execution, the change of any subcontractor identified in the tender will be subject to prior written approval of the contracting authority.
1.5 Content of the tender:
The tenders must be presented as follows:
part A: identification of the tenderer (see Section 1.6);
part B: evidence for exclusion criteria (see Section 2.2);
part C: evidence for selection criteria (see Section 2.3);
part D: technical offer (see Section 2.5);
part E: financial offer (see Section 2.6);
part F: power of attorney (for consortia only).
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The tenderer's identification form in Annex 1 shall be filled in and signed by:
— the tenderer (including any member of a consortium or grouping),
— subcontractor(s) whose share of the work represents more than 20 % of the contract.
In order to prove their legal capacity and their status, all tenderers (including any member of a consortium or grouping) must provide a signed legal entity form with its supporting evidence. The form is available on:

http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm

Tenderers that are already registered in the contracting authority's accounting system (i.e. they have already been direct contractors) must provide the form but are not obliged to provide the supporting evidence.
If it has not been included with the legal entity form, tenderers must provide the following information:
— for legal persons, a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced,
— for natural persons, where applicable, a proof of registration on a professional or trade register or any other official document showing the registration number.

The tenderer (only the leader in the case of a joint tender) must provide a financial identification form and supporting documents. The form is available on: http://ec.europa.eu/budget/contracts_grants/info_contracts/index_en.cfm

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In order to prove their economic and financial capacity, the tenderer (in the case of a joint tender the combined capacity of all tenderers and identified subcontractors) must comply with the following criteria:
— the annual turnover of a minimum of 1 500 000 EUR for each of the last 2 financial years for which the accounts have been closed.
The following evidence should be provided:
— copy of the profit and loss account for the last 2 years for which accounts have been closed,
— failing that, appropriate statements from banks, and
— if applicable, evidence of professional risk indemnity insurance.
If, for some exceptional reason which the contracting authority considers justified, a tenderer is unable to provide 1 or the other of the above documents, they may prove his or her economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and its justification in the tender. The Commission reserves the right to request any other document enabling it to verify the tenderer's economic and financial capacity.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a. Criteria relating to tenderers:
Tenderers (in the case of a joint tender the combined capacity of all tenderers and identified subcontractors) must comply with the following criteria:
— the tenderer must prove experience in the field of energy modelling, in particular to energy systems and markets (especially in electricity), energy technologies, renewables, energy economics and EU energy policy with at least 2 projects delivered in energy modelling in the last 3 years with a minimum value for each project of 300 000 EUR,
— the tenderer must prove experience of working in English with at least 2 projects delivered in the last 3 years showing the necessary language coverage,
— the tenderer must prove capacity to draft reports in English,
— the tenderer must prove experience of having projects covering at least 9 EU Member States (MS) with at least 2 projects delivered in the last 3 years, the combination of which must show the necessary coverage,
— the tenderer must prove experience in data collection, statistical analyses, and drafting reports and recommendations.
b. Criteria relating to the team delivering the service:
The team delivering the service should include, as a minimum, the following profiles:
Project manager: at least 5 years of experience in project management, including overseeing project delivery, quality control of the delivered service, client orientation and conflict resolution experience in a project of a similar size and scope (being at least in one of the fields covered by this call for tender) with experience in management of a team of at least 10 people.
At least 4 experts whose combined expertise covers the fields of energy (related to electricity, gas and heat), energy markets (and particularly electricity markets), renewable energy and climate change. Each expert shall demonstrate a relevant higher education degree and/or 5 years' professional experience in at least one of the abovementioned fields.
At least 3 experts in mathematical/systems modelling related to the topics of this framework contract: algorithmic design and energy (focusing on the electricity, gas and heat sectors). Each expert shall demonstrate a relevant higher education degree and/or 5 years' professional experience in mathematical/systems modelling.
At least 2 experts in software design and implementation, with at least one of them also an expert in databases. Each expert shall demonstrate a relevant higher education degree and/or 5 years' professional experience in mathematical/systems modelling.
Language quality check: at least 3 members of the team should have proficiency level language skills in English, as guaranteed by a certificate or past relevant experience.
The team should also have the capability to access and master all the knowledge needed (statistics, composition of the energy system, etc.) from the 28 Member States of the European Union in order to develop the models and perform the studies described under Section 3 of the technical specifications.
c. Evidence:
The following evidence should be provided to fulfil the above criteria:
— list of relevant services provided in the past 3 years, with sums, dates and recipients, public or private. The most important services shall be accompanied by certificates of satisfactory execution, specifying that they have been carried out in a professional manner and have been fully completed,
— the educational and professional qualifications of the persons who will provide the service for this tender (CVs) including the management staff. Each CV provided should indicate the intended function in the delivery of the service,
— a list of references (reports, publications) which shows the capacity of the tenderers to address the scope of the tender and its geographical extent.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ENER/C2/2014-639.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.9.2014 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 3.10.2014 - 14:00

Place:

rue Jean-André Demot 24, room 01/105, 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenderers may attend the meeting but can be represented by not more than 1 person. At the end of the opening session, the chairperson of the opening committee will indicate the names of the tenderers and the decision concerning the admissibility of each offer received. The prices mentioned in the bids will not be communicated.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Horizon 2020.
Work programme 2014–2015.
10. Secure, clean and efficient energy.
Other actions.
B.2.6.
VI.3)Additional information

Tender documents can be downloaded from: http://ec.europa.eu/dgs/energy/tenders/index_en.htm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the Court of Justice of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2600
Internet address: http://europa.eu/about-eu/institutions-bodies/court-justice/index_en.htm

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.7.2014