United Kingdom-Rugby: School cleaning services
Section I: Contracting authority
Main address: http://www.lawrencesheriffschool.net
Section II: Object
Lawrence Sheriff School — Tender for Cleaning Services
Lawrence Sheriff School is a predominantly boys' grammar School in Rugby, Warwickshire, England and like many other schools with a long tradition, Lawrence Sheriff has a collection of classrooms from different periods which have been added over the years. Over the past 15 years, a series of refurbishments, modifications and new facilities has completely modernised the School. The Griffin Centre, Sports Hall and Studio was opened in 1996 and is frequently used by local sports groups as well as the school community. The studio is fully equipped for drama, with excellent lighting and sound facilities, although full-scale drama productions tend mainly to be staged in Big School, where larger audiences can be accommodated (further information is provided in the SQ Document).
Lawrence Sheriff School, Rugby, Warwickshire, UNITED KINGDOM.
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the client requires the successful contractor to operate to at all times, is being able to provide an environment that is fit for purpose and that the contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for 3 years in duration from 1.1.2020 until 31.12.2022, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the contractor invoicing the client for 1-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The value of the current cleaning contract is circa 120 000,00 GBP + VAT.
At present 19 cleaning operatives (18 operatives on the evening shift and 3 operatives on the morning shift, 2 working both shifts) are employed to work between the hours of 7:00 — 9:00 and 15:30 — 17:30, Monday to Friday, with 1 operative working from 9:30 — 17:30, and 1 from 14:00 — 17:30. The contract supervisor undertakes non-cleaning duties, totalling 25 hours per week, which is included in the total of 237 hours per week. Full or partial area cleaning is required for 42 weeks.
The schools objectives:
— to build upon the standards of cleanliness within the school,
— to receive a service that complies with the service standards,
— to receive consistently high quality cleaning standards, via a motivated and fully staffed workforce,
— to generate an improved learning environment for all students, within the School,
— to receive pro-active management support for the cleaning staff,
— to hold regular review meetings with the successful contractor.
Whilst the School prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
Interest in the selection process should be expressed via email only to firstname.lastname@example.org clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The selection questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/lawrencesheriff/
The closing date for receipt of the selection questionnaire is 2.8.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to email@example.com by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Ltd, by email to firstname.lastname@example.org by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.