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Ukraine-Mariupol: Construction supervision services
This contract will be financed by the European Investment Bank (EIB) and subject to the EIB's Guide to Procurement.
Section I: Contracting authority
Section II: Object
Ukraine Municipal Infrastructure Programme – Technical Supervision and Contract Administration Support for Reconstruction and Upgrade of the Public Lighting System in the City of Mariupol
The procuring entity intends to apply a part of financing allocated under the Ukraine Municipal Infrastructure Programme (UMIP) to eligible payments to a qualified engineering company (Consultant) for provision of construction supervision and contract administration services.
The primary objective of the assignment is to provide professional construction management and supervision services for one contract to be signed in 2021. The scope of works under that contract includes reconstruction and upgrade of the street lighting system in Mariupol.
The Consultant will also carry out such duties and responsibilities as are defined and required from the Engineer in accordance with the FIDIC Conditions of Contract for Plant and Design-Build for Electrical and Mechanical Plant and for Building and Engineering Works Designed by the Contractor, First Edition 1999.
Multiple locations within the administrative boundaries of Mariupol, UKRAINE.
Firms, including Joint Ventures, consortia or associations and their individual members, from all countries may offer consulting services under this selection.
The Consultant shall be an engineering or consulting firm or a group with sufficient expertise, technical, financial and managerial capabilities, and qualified personnel to provide the services required. In the case of a JV, consortium or association, all the partners shall be jointly and severally liable for the entire contract, if selected. Association in the form of sub-contracting is permitted.
The Consultant shall provide a team of five (5) key experts having sufficient qualifications and professional experience adequate for the assignment and a pool of competent non-key experts to support the key staff.
The Consultant shall follow the Environmental and Social Policies and comply with the environmental and social requirements of the European Investment Bank’s (available at https://www.eib.org/en/publications/environmental-and-social-principles-and-standards.htm) and ensure that the Client’s contractors comply with the same.
The Consultant will be selected based on a combination of quality and price factors (Most Economically Advantageous Tender) and in a Full Technical Proposal (FTP) format as described in the procurement document (Request for Proposals).
Further details are provided in the procurement document that may be obtained free of charge upon submission of a written application to the Client’s address for communications indicated above.
Extension of the contract duration and respective increase of the contract price to align with possible extension of related works contract.
Section III: Legal, economic, financial and technical information
The following minimum requirements shall be applied to determine the Consultant’s suitability on a fail/pass basis. Proposals of those consultants who fail any of the below requirements shall be disqualified and rejected for further evaluation of the full technical proposals:
— the consultant must be a registered firm or association/joint venture of firms (corporate services are required),
— at least 10 years of experience in engineering and consulting services (in case of JV, at least the Lead Partner must meet the requirement). As a proof of compliance, the consultant shall provide the following documents in the Technical Proposal (in case of JV must be provided for each partner): copy of valid business license from country of origin (if such activity is subject to licencing in the consultant’s country) or extract from the state/court registry issued not earlier than 3 months prior to the proposal submission deadline,
— verified copy of articles of incorporation or other document confirming legal status of the consultant acceptable to the Client,
— the number of Consultant’s permanent professional staff working on permanent employment contracts must be at least 8 persons during the period between 1 January 2018, and the deadline for submission of proposals (in case of JV, at least the Lead Member shall correspond to the criteria). As a proof of compliance with this requirement the consultant shall provide a signed and stamped staffing table.
The following minimum requirement shall be applied to determine the Consultant’s financial standing on a fail/pass basis. Proposals of those consultants who fail the below requirement shall be disqualified and rejected for further evaluation of the Full Technical Proposals:
— the average annual turnover of the Consultant, calculated as the total of payments received for the last 3 completed financial years, starting 1 January 2018, divided by 3 must be at least EUR 650 000 or equivalent (in case of JV, the Lead Member should meet at least 50 % of the requirement, while the combination of partners must fully meet the requirement). As a proof of compliance with this requirement, the consultant shall provide audited balance sheets or verified financial statements covering the required period.
The values in other currencies will be converted to Euro based on the average exchange rate as set by the National Bank of Ukraine (www.bank.gov.ua) for the fiscal year reported in file (http://bank.gov.ua/files/Exchange_r.xls).
The following minimum requirements shall be applied to determine the Consultant’s qualifications professional ability on a fail/pass basis. Proposals of those consultants who fail any of the below requirements shall be disqualified and rejected for further evaluation of the full technical proposals:
Qualifications in the field of the assignment:
— at least 3 construction supervision assignments each with a value of at least EUR 350 000 w/o VAT or equivalent, successfully and substantially (at least 80 %) completed either alone or as a member of a JV with a minimum participation of 50 % during the period between January 1st, 2011 and the deadline for submission of proposal (in case of JV, the Lead Member should have at least 1 assignment, while the combination of partners must fully meet the requirement).
Summation of several small value contracts (less than the values specified under the requirement) to meet the overall requirement will not be accepted.
Contracts completed by the consultant’s permanent or non-permanent staff individually (outside contracts signed by the consultant as a firm) will not be accepted as a valid reference. In case of experience in the role of a member of past JV and/or Subconsultant, the experience and amount will be determined based on the consultant’s share and responsibility in the past JV or amount of the Subconsultant’s contract.
— at least 3 construction supervision assignments successfully and substantially (at least 80 %) completed for the contracts based on the FIDIC Yellow book conditions of contract or other internationally recognized Design and build (Design, Supply and Installation) conditions of contracts performed during the period between January 1st, 2011 and the deadline for submission of proposal (in case of JV, all members collectively should meet this requirement).
The value of single contract shall by recalculated into Euro using the exchange rates set by the National Bank of Ukraine (www.bank.gov.ua) on the contract signing date.
Experience in similar locations:
— at least 1 construction supervision assignment successfully and substantially (at least 80 %) completed either alone or as a member of a JV in countries with physical and institutional conditions similar to those of Ukraine (Eastern Partnership or CIS) during the period between January 1st, 2011 and the proposal submission deadline (in case of JV, all members collectively should meet this requirement).
As a proof of compliance with the above requirements, the consultant shall provide a signed and stamped list of related contracts, incl. amounts, brief description of the assignment, contacts for reference check, pictures (photos with date and place), copy of the main contract pages and commissioning letter/letter of acceptance or reference letter from the client should be provided to confirm successful completion.
Section IV: Procedure
18 Spaska Street, Ground Floor, Director’s Office, Mariupol, UKRAINE.
Tenders will be opened in the presence of the Consultants’ authorised representatives (authorisation to be confirmed by a Power of Attorney) and anyone who chooses to attend. Envelopes with the Financial Proposal shall remain sealed and shall be securely stored by the Client until they are opened in accordance with provisions of the procurement document (Request for Proposals).
Section VI: Complementary information