Works - 274094-2019

13/06/2019    S112    - - Works - Contract notice - Open procedure 

United Kingdom-Belfast: Construction work

2019/S 112-274094

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
CPD — Construction Division
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk
NUTS code: UKN0

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

DoF — 2247711 Pan Government Small Works Framework Agreement 2019

II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

The framework will provide for the delivery of small new and refurbishment construction works not normally exceeding 500 000 GBP (works will not normally be less than 30 000 GBP). This includes the provision of building, mechanical and electrical works and all associated specialist subcontracts: the work may involve:

— construction of new buildings and extensions,

— refurbishment or repair of existing buildings,

— installation of new or replacement building services installations.

The framework is being let by CPD on behalf of any public sector organisation requiring works in Northern Ireland including:

— Government Departments,

— agencies,

— non-departmental public bodies,

— Local Authorities, or

— other Contracting Authority (including subsidised bodies or other grant recipients). A list of organisations is included in the ITT documents and can be viewed at https://www.finance-ni.gov.uk/publications/list-framework-users-pan-government-maintenance-and-minor-works-framework-agreement

II.1.5)Estimated total value
Value excluding VAT: 48 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

This framework will comprise of 4 lots. In order to provide resilience and ensure that a greater number of firms have an opportunity to bid, both at Tier 1 and as part of the supply chain, a single Economic Operator (EO) will only be awarded 1 of the 4 lots and 4 EOs will be appointed to the framework (subject to the relaxations as set out in the instructions to tenderers document).

II.2)Description
II.2.1)Title:

Lot 1 (N1)

Lot No: 1
II.2.2)Additional CPV code(s)
45300000
45350000
45310000
II.2.3)Place of performance
NUTS code: UKN0
Main site or place of performance:

Lot 1: North 1 Area. The geographical area of Lot 1 comprises specified postcodes in the North 1 Area of Northern Ireland. Refer to the instructions to tenderers for list.

II.2.4)Description of the procurement:

The framework will provide for the delivery of small new and refurbishment construction works not normally exceeding 500 000 GBP (works will not normally be less than 30 000 GBP). This includes the provision of building, mechanical and electrical works and all associated specialist subcontracts: the work may involve:

— construction of new buildings and extensions,

— refurbishment or repair of existing buildings,

— installation of new or replacement building services installations.

The framework is being let by CPD on behalf of any public sector organisation requiring works in Northern Ireland including:

— Government Departments,

— agencies,

— non-departmental public bodies,

— Local Authorities, or

— other Contracting Authority (including subsidised bodies or other grant recipients). A list of organisations is included in the ITT documents and can be viewed at https://www.finance-ni.gov.uk/publications/list-framework-users-pan-government-maintenance-and-minor-works-framework-agreement

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 12 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be awarded for a period of 1 year with the option to extend for 3 further 1 year periods. The Contracting Authority may terminate a contractor’s participation in the Framework Agreement at any time. If deemed necessary, the Contracting Authority may extend the period of the Framework Agreement for more than 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Some works project to be delivered using this Framework Agreement may be funded in whole or in part by EU funds.

II.2.14)Additional information

EOs may be awarded contracts under this Framework Agreement (FA) on a call-off basis or as a result of a secondary competition between lots. There is no guarantee that a FA will be put in place following this competition or any contracts will be awarded under this FA. No compensation will be paid in the event that a FA is not concluded/number of contracts awarded is not as anticipated.

II.2)Description
II.2.1)Title:

Lot 2 (N2)

Lot No: 2
II.2.2)Additional CPV code(s)
45300000
45350000
45310000
II.2.3)Place of performance
NUTS code: UKN0
Main site or place of performance:

Lot 2: North 2 Area. The geographical area of Lot 2 comprises specified postcodes in the North 2 Area of Northern Ireland. Refer to the instructions to tenderers for list.

II.2.4)Description of the procurement:

The framework will provide for the delivery of small new and refurbishment construction works not normally exceeding 500 000 GBP (works will not normally be less than 30 000 GBP). This includes the provision of building, mechanical and electrical works and all associated specialist subcontracts: the work may involve:

— construction of new buildings and extensions,

— refurbishment or repair of existing buildings,

— installation of new or replacement building services installations.

The framework is being let by CPD on behalf of any public sector organisation requiring works in Northern Ireland including:

— Government Departments,

— agencies,

— non-departmental public bodies,

— Local Authorities, or

— other Contracting Authority (including subsidised bodies or other grant recipients). A list of organisations is included in the ITT documents and can be viewed at https://www.finance-ni.gov.uk/publications/list-framework-users-pan-government-maintenance-and-minor-works-framework-agreement

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 12 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be awarded for a period of 1 year with the option to extend for 3 further 1 year periods. The Contracting Authority may terminate a contractor’s participation in the Framework Agreement at any time. If deemed necessary, the Contracting Authority may extend the period of the Framework Agreement for more than 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Some works project to be delivered using this Framework Agreement may be funded in whole or in part by EU funds.

II.2.14)Additional information

EOs may be awarded contracts under this Framework Agreement (FA) on a call-off basis or as a result of a secondary competition between lots. There is no guarantee that a FA will be put in place following this competition or any contracts will be awarded under this FA. No compensation will be paid in the event that a FA is not concluded/number of contracts awarded is not as anticipated.

II.2)Description
II.2.1)Title:

Lot 3 (S1)

Lot No: 3
II.2.2)Additional CPV code(s)
45300000
45350000
45310000
II.2.3)Place of performance
NUTS code: UKN0
Main site or place of performance:

Lot 3: South 1 Area. The geographical area of Lot 3 comprises specified postcodes in the South 1 Area of Northern Ireland. Refer to the Instructions to Tenderers for list.

II.2.4)Description of the procurement:

The framework will provide for the delivery of small new and refurbishment construction works not normally exceeding 500 000 GBP (works will not normally be less than 30 000 GBP). This includes the provision of building, mechanical and electrical works and all associated specialist subcontracts: the work may involve:

— construction of new buildings and extensions,

— refurbishment or repair of existing buildings,

— installation of new or replacement building services installations.

The framework is being let by CPD on behalf of any public sector organisation requiring works in Northern Ireland including:

— Government Departments,

— agencies,

— non-departmental public bodies,

— local authorities, or

— other Contracting Authority (including subsidised bodies or other grant recipients). A list of organisations is included in the ITT documents and can be viewed at https://www.finance-ni.gov.uk/publications/list-framework-users-pan-government-maintenance-and-minor-works-framework-agreement

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 12 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be awarded for a period of 1 year with the option to extend for 3 further 1 year periods. The Contracting Authority may terminate a Contractor’s participation in the Framework Agreement at any time. If deemed necessary, the Contracting Authority may extend the period of the Framework Agreement for more than 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Some works project to be delivered using this Framework Agreement may be funded in whole or in part by EU funds.

II.2.14)Additional information

EOs may be awarded contracts under this Framework Agreement (FA) on a call-off basis or as a result of a secondary competition between lots. There is no guarantee that a FA will be put in place following this competition or any contracts will be awarded under this FA. No compensation will be paid in the event that a FA is not concluded/number of contracts awarded is not as anticipated.

II.2)Description
II.2.1)Title:

Lot 4 (S2)

Lot No: 4
II.2.2)Additional CPV code(s)
45300000
45350000
45310000
II.2.3)Place of performance
NUTS code: UKN0
Main site or place of performance:

Lot 4: South 2 Area. The geographical area of Lot 4 comprises specified postcodes in the South 2 Area of Northern Ireland. Refer to the instructions to tenderers for list.

II.2.4)Description of the procurement:

The framework will provide for the delivery of small new and refurbishment construction works not normally exceeding 500 000 GBP (works will not normally be less than 30 000 GBP). This includes the provision of building, mechanical and electrical works and all associated specialist subcontracts: the work may involve:

— construction of new buildings and extensions,

— refurbishment or repair of existing buildings,

— installation of new or replacement building services installations.

The framework is being let by CPD on behalf of any public sector organisation requiring works in Northern Ireland including:

— Government Departments,

— agencies,

— non-departmental public bodies,

— local authorities, or

— other Contracting Authority (including subsidised bodies or other grant recipients). A list of organisations is included in the ITT documents and can be viewed at https://www.finance-ni.gov.uk/publications/list-framework-users-pan-government-maintenance-and-minor-works-framework-agreement

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 12 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be awarded for a period of 1 year with the option to extend for 3 further 1 year periods. The Contracting Authority may terminate a contractor’s participation in the Framework Agreement at any time. If deemed necessary, the Contracting Authority may extend the period of the Framework Agreement for more than 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Some works project to be delivered using this Framework Agreement may be funded in whole or in part by EU funds.

II.2.14)Additional information

EOs may be awarded contracts under this Framework Agreement (FA) on a call-off basis or as a result of a secondary competition between lots. There is no guarantee that a FA will be put in place following this competition or any contracts will be awarded under this FA. No compensation will be paid in the event that a FA is not concluded/number of contracts awarded is not as anticipated.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

The standards required too participate in this competition are set out in the 'instructions to tenderers' document.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Economic Operators (EOs) will be subject to performance monitoring and may be temporarily suspended or terminated from participation in the Framework Agreement; step-in clauses may be used. The Contracting Authority (CA) will use the protocol for managing poor supplier performance contained in Procurement Guidance Note PGN 01/12 Contract Management Principles and Procedures: https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures

If an EO has received more than 1 current notice of written warning or a notice of unsatisfactory performance, the CA, at its discretion, can consider an EO’s exclusion from future procurements being undertaken on behalf of bodies covered by Northern Ireland Public Procurement Policy (NIPPP) for a minimum period of 1 or 3 years respectively. Bodies subject to NIPPP: https://www.finance-ni.gov.uk/publications/list-framework-users-pan-government-maintenance-and-minor-works-framework-agreement

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 171-387883
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/07/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 29/07/2019
Local time: 15:00
Place:

Via CPD's e-procurement Tender system eTendersNI

Information about authorised persons and opening procedure:

Persons to be nominated by the Contracting Authority.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

CPD, in its capacity as a central purchasing body, is administering this procurement on behalf of the Contracting Authority. The Contracting Authority expressly reserves the right:

(i) to award 1, some, all or no lots;

(ii) not to award any contract/Framework Agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and

(iii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the Contracting Authority be liable for any costs incurred by Economic Operators. Any expenditure, work or effort undertaken prior to contract award is accordingly at the sole risk of the economic operator or candidate participating in this procurement process. This Framework Agreement will be used to progress the Government’s wider social, economic and environmental objectives. No business whatsoever is guaranteed under any resulting Framework Agreement or contract indeed there is no guarantee that any Framework Agreement or contract will be put in place in relation to this notice. No compensation, etc. will be paid if a contract or Framework Agreement is withdrawn for any reason. Economic operators should take part in this process only on the basis that they fully understand and accept this position.

VI.4)Procedures for review
VI.4.1)Review body
Department of Finance, Construction and Procurement Delivery, Procurement Operations Branch
Department of Finance, Construction and Procurement Delivery, Procurement Operations Branch, Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk

Internet address: https://www.finance-ni.gov.uk/contact

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

This procurement is governed by the Public Contracts Regulations 2015 and provides for Economic Operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen (a court may extend the time limit to 3 months, where the court considers that there is a good reason for doing so).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/06/2019