Services - 275403-2019

13/06/2019    S112

United Kingdom-Oxford: Architectural, construction, engineering and inspection services

2019/S 112-275403

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Oxford City Council
Postal address: St Aldate's Chambers, St Aldates
Town: Oxford
NUTS code: UKJ14 Oxfordshire
Postal code: OX1 1DS
Country: United Kingdom
Contact person: Miss Kay Allsopp
E-mail: KAllsopp@oxford.gov.uk
Telephone: +44 7917791906

Internet address(es):

Main address: http://www.oxford.gov.uk

Address of the buyer profile: http://www.oxford.gov.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Contract for Professional Services related to Construction

Reference number: DN394759
II.1.2)Main CPV code
71000000 Architectural, construction, engineering and inspection services
II.1.3)Type of contract
Services
II.1.4)Short description:

Oxford Direct Services have awarded all 8 lots under a framework for professional services relating to construction.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Lowest offer: 2 000 000.00 GBP / Highest offer: 3 000 000.00 GBP taken into consideration
II.2)Description
II.2.1)Title:

Lead Consultant

Lot No: 1
II.2.2)Additional CPV code(s)
71000000 Architectural, construction, engineering and inspection services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

The Lead Consultant is the consultant that directs the work of the Consultant Team and is the main point of contact for communication between ODS and the Consultant Team, except for on significant design issues where the lead designer may become the main point of contact.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Project Manager

Lot No: 2
II.2.2)Additional CPV code(s)
71000000 Architectural, construction, engineering and inspection services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

The Project Manager may be appointed in order to:

 Help ODS develop their preliminary business case and initial strategic brief.

 Advise on the selection and appointment of the Consultant Team (and perhaps to manage the appointment process).

 Help ODS to organise themselves and identify the roles and responsibilities of client representatives, champions and user panels.

 Issue information and instructions on behalf of the ODS.

 Develop a project execution plan, including selection of procurement route and contracts.

 Contribute to risk management exercises.

 Contribute to value management exercises.

 Contribute to design reviews.

 Advise on the selection of contractors.

 Validate payments.

 Oversee change control procedures.

 Advise ODS on disputes.

 Monitor and assess overall client programmes and cost plans (which may include items beyond the scope of the main contract or Lead Consultants appointments).

 Advise on the transition from construction to occupation.

 Management of teams/sub-consultants

 Construction project and programme management

 Supervision of cost control – QS work, management and advice

 Risk management

 Design management

 Contract administration (selection of appropriate terms with ODS)

 Procurement advice for the construction phase

 Contingency management

 Life cycle costing

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Principal Designer

Lot No: 3
II.2.2)Additional CPV code(s)
71000000 Architectural, construction, engineering and inspection services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

The Lead or Principle Designer (sometimes referred to as the design coordinator), directs and co-ordinates other designers in the Consultant Team as well as any specialist designers that are appointed

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Architect

Lot No: 4
II.2.2)Additional CPV code(s)
71000000 Architectural, construction, engineering and inspection services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

Required for:

 Appraisal

 Briefing

 Outline/detail/final design proposals

 Contract documentation and administration

 New build and refurbishment

 Urban design

 BIM 3D modelling

 Breeam and energy rating design

 Heritage/Conservation work

 Design audit

Equired for

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Cost Consultant

Lot No: 5
II.2.2)Additional CPV code(s)
71000000 Architectural, construction, engineering and inspection services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

• Cost control – QS work, advice and managing all aspects of the contractual and financial side of construction projects. Quantity surveyors to manage all the costs on a construction project.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Serviuces Engineering

Lot No: 6
II.2.2)Additional CPV code(s)
71000000 Architectural, construction, engineering and inspection services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

Services Engineers to advise about, design, install and maintain cost-effective and energy efficient systems for building services such as water, lighting, heating, air conditioning, lifts, and telecoms

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Structural Engineering

Lot No: 7
II.2.2)Additional CPV code(s)
71000000 Architectural, construction, engineering and inspection services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

Structural Engineers to design, plan and oversee the construction of new buildings and bridges, or alterations and extensions to existing properties or other structures.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Planning & Master Planning

Lot No: 8
II.2.2)Additional CPV code(s)
71000000 Architectural, construction, engineering and inspection services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

• Town and Country Planning

• Liaison with planning Authorities

• Site appraisal

• Development strategies

• Development briefs

• Regeneration strategy

• Section 106 agreements

• Expert witness advice

• Illustrations and briefing documents

• Social, economic,statutory and financial issues

• Advising on development proposals

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 064-149759
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Lot No: 1
Title:

Lead Consultant

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
29/05/2019
V.2.2)Information about tenders
Number of tenders received: 33
Number of tenders received from SMEs: 25
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 33
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Peter Brett Associates LLP
National registration number: OC334398
Town: High Wycombe
NUTS code: UKJ13 Buckinghamshire CC
Postal code: HP11 1JU
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Ridge and Partners LLP
National registration number: OC309402
Town: Oxford
NUTS code: UKJ14 Oxfordshire
Postal code: OX20 1QR
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Frankham Consultancy Group Ltd
Town: Sidcup
NUTS code: UKJ4 Kent
Postal code: DA14 5AE
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 200 000.00 GBP / Highest offer: 500 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 2
Title:

Project Manager

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
29/05/2019
V.2.2)Information about tenders
Number of tenders received: 35
Number of tenders received from SMEs: 27
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 35
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Peter Brett Associates LLP
National registration number: OC334398
Town: High Wycombe
NUTS code: UKJ13 Buckinghamshire CC
Postal code: HP11 1JU
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Ridge and Partners LLP
National registration number: OC309402
Postal address: Oxford
Town: OX201QR
NUTS code: UKJ14 Oxfordshire
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Frankham Consultancy Group Ltd
Town: Sidcup Kent
NUTS code: UKJ4 Kent
Postal code: DA14 5AE
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 200 000.00 GBP / Highest offer: 500 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 3
Title:

Principle Designer

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
29/05/2019
V.2.2)Information about tenders
Number of tenders received: 31
Number of tenders received from SMEs: 27
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 31
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Peter Brett Associates LLP
National registration number: OC34398
Town: High Wycombe
NUTS code: UKJ13 Buckinghamshire CC
Postal code: HP11 1JU
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Ridge and Partners LLP
National registration number: OC309402
Town: Oxford
NUTS code: UKJ14 Oxfordshire
Postal code: OX20 1QR
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Frankham Consultancy Group Ltd
Town: Sidcup Kent
NUTS code: UKJ4 Kent
Postal code: DA14 5AE
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 200 000.00 GBP / Highest offer: 500 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 4
Title:

Architect

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
29/05/2019
V.2.2)Information about tenders
Number of tenders received: 36
Number of tenders received from SMEs: 31
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 36
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Ridge and Partners LLP
Town: Oxford
NUTS code: UKJ14 Oxfordshire
Postal code: OX20 1QR
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Frankham Consultancy Group Ltd
National registration number: 4409614
Town: Sidcup Kent
NUTS code: UKJ4 Kent
Postal code: DA14 5AE
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Atkins Ltd
Town: Epsom Surrey
NUTS code: UKJ25 West Surrey
Postal code: KT18 5BW
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 100 000.00 GBP / Highest offer: 300 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 5
Title:

Cost Consultant

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
29/05/2019
V.2.2)Information about tenders
Number of tenders received: 32
Number of tenders received from SMEs: 25
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 32
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Ridge and Partners LLP
Town: Oxford
NUTS code: UKJ14 Oxfordshire
Postal code: OX20 1QR
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Faithful and Gould
Town: Epsom Surrey
NUTS code: UKJ25 West Surrey
Postal code: KT18 5BW
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: W.H. Stephens
Town: Northampton
NUTS code: UKF25 North Northamptonshire
Postal code: NN3 6AQ
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 100 000.00 GBP / Highest offer: 200 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 6
Title:

Services Engineer

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
29/05/2019
V.2.2)Information about tenders
Number of tenders received: 22
Number of tenders received from SMEs: 17
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 22
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Peter Brett Associates LLP
National registration number: OC334398
Town: High Wycombe
NUTS code: UKJ13 Buckinghamshire CC
Postal code: HP11 1JU
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Ridge and Partners LLP
National registration number: OC309402
Town: Oxford
NUTS code: UKJ14 Oxfordshire
Postal code: OX20 1QR
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Atkins Ltd
Town: Epsom Surrey
NUTS code: UKJ27 West Sussex (South West)
Postal code: KT18 5BW
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 100 000.00 GBP / Highest offer: 200 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 7
Title:

Structural Engineer

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
29/05/2019
V.2.2)Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 19
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 26
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Peter Brett Associates LLP
National registration number: OC334398
Town: High Wycombe
NUTS code: UKJ13 Buckinghamshire CC
Postal code: HP11 1JU
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Ridge and Partners LLP
National registration number: OC309402
Town: Oxford
NUTS code: UKJ14 Oxfordshire
Postal code: OX20 1QR
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Atkins Ltd
Town: Epsom Surrey
NUTS code: UKJ25 West Surrey
Postal code: KT18 5BW
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 100 000.00 GBP / Highest offer: 200 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 8
Title:

Planning and Master Planning

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
29/05/2019
V.2.2)Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Peter Brett Associates LLP
National registration number: OC334398
Town: High Wycombe
NUTS code: UKJ13 Buckinghamshire CC
Postal code: HP11 1JU
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Wood Environment and Infrastructure Solutions UK
National registration number: 2190074
Town: Knutsford Cheshire
NUTS code: UKD6 Cheshire
Postal code: WA16 8QZ
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Savills (UK) Ltd
National registration number: 2605138
Town: London
NUTS code: UKI LONDON
Postal code: W1G 0JD
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 100 000.00 GBP / Highest offer: 200 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Oxford City Council
Postal address: St Aldate’s Chambers, St Aldate’s
Town: Oxford
Postal code: OX1 1DS
Country: United Kingdom
E-mail: mnewman@oxford.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/06/2019