Services - 275941-2017

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18/07/2017    S135

Luxembourg-Luxembourg: BEI - Cadre d'investissement en faveur des Balkans occidentaux, mécanisme de financement des projets d'infrastructure, mission d'assistance technique n°7 (IPF7) Infrastructures: énergie, environnement, transports et domaine social

2017/S 135-275941

SERVICE PROCUREMENT NOTICE

Location: Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Montenegro, Serbia, and Kosovo (This designation is without prejudice to positions on status, and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo declaration of independence)

 1.Reference code

2017/S 112-224708, TA2017050 R0 IPA
 2.Procedure

International restricted tender
 3.Programme

Instrument for Pre-Accession Assistance (IPA II)
 4.Financing

IPA II Multi-country Action Programme for Connectivity 2016, Part II
 5.Contracting Authority

European Investment Bank, 98-100 boulevard Konrad Adenauer, L-2950, Luxembourg, Grand Duchy of Luxembourg, http://www.eib.org/about/procurement/calls-technical-assistance/ta2016032.htm


CONTRACT SPECIFICATION

6.Nature of contract
Fee-based
7.Contract description
The overall objective of the Technical Assistance (TA) operation is to contribute to the improvement of the infrastructures in the candidate and potential candidates’ countries. The TA will support the preparation and implementation of priority infrastructure investment projects in the transport, environment, energy and social infrastructure sectors to be financed by a combination of grants and loans. Support will be provided through a core team of experts for, inter alia, feasibility studies, preliminary and detail designs, support for the tendering process, supervision of works, other preparatory sectoral studies, preparation of Terms of References, and reporting to Westerns Balkans Investment Framework (WBIF).
8.Number and titles of lots
Not applicable.
9.Maximum budget
EUR 25 000 000
10.Scope for additional services
The Contracting Authority may, at its own discretion and subject to the availability of funding, extend the scope and duration of the project to cover complementary and/or additional services.
In case of complementary services, the extension shall be up to a maximum not exceeding 50% of the initial contract value. In case of additional services, such extension shall be up to a maximum not exceeding the length and value of the initial contract.
Any extension of the contract would be subject to satisfactory performance by the Contractor.


CONDITIONS OF PARTICIPATION

11.Eligibility
Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping — consortium — of tenderers) who are effectively established in a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) N° 236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also heading 30 below). Participation is also open to international organisations..
12.Candidature
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping, or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (ie, the leader and all other members) are jointly and severally liable to the Contracting Authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
13.Number of applications
No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.
14.Shortlist alliances prohibited
Any tenders received from tenderers comprising firms other than those mentioned in the short-listed application forms will be excluded from this restricted tender procedure. Short-listed candidates may not form alliances or subcontract to each other for the contract in question.
15.Grounds for exclusion
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the Practical Guide to contract procedures for EC external actions.
16.Sub-contracting
Sub-contracting is allowed, up to a maximum of 30% of the initial contract value.
17.Number of candidates to be short-listed
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.


PROVISIONAL TIMETABLE

18.Provisional date of invitation to tender
October 2017
19.Provisional commencement date of the contract
March 2018
20.Initial period of implementation of tasks and possible extension of the contract
The initial period of execution of the contract shall be of 48 months. This period may be extended, with the prior approval of the Contracting Authority. See also item 10 above.


SELECTION AND AWARD CRITERIA

21.Selection criteria
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate (based on item 3 of the application form). In case of applicant being a public body, equivalent information should be provided.
Legal persons:
(a) The annual turnover (if the candidate is an individual company) or the average annual turnover (if the candidate is a consortium) of the candidate must exceed 1.5 times the maximum budget of the TA operation for each of the last three years (2014, 2015 & 2016) for which accounts have been closed.
Note to candidates: In the application form, please make sure to include the actual year for which the data is provided
(b) The average of cash and cash equivalents at the end and beginning of each year for the years 2014, 2015 & 2016 are positive.
2) Professional capacity of candidate (based on items 4 and 5 of the application form)
(a) The number of the permanent staff of the candidate (individual company or consortium overall) currently working in fields related to this contract (as they are described in item 7 – “Contract Description” above), must be at least 20 for each of the last three years (2014, 2015 & 2016), in each of the sectors/field (transport, environment, energy and social infrastructure), (80 total/year).
Note to candidates: In the application form, please make sure to include the actual year for which the data is provided
(b) For each of the last three years (2014, 2015 & 2016), at least 30% of the overall number of staff of the candidate (individual company or consortium overall) is permanent. Note to candidates: In the application form, please make sure to include the actual year for which the data is provided.
3) Technical capacity of candidate (based on items 5 and 6 of the application form)
Legal persons:
(a) The candidate (individual company or consortium altogether) has successfully implemented and completed, during the last five (5) years at least one (1) project (Projects presented as references must have started in or after January 2012 and have been completed and final payment made by the client at any time during the period of implementation up to the deadline of submission of applications as indicated under item 23 below), in each of the 4 sectors (transport, energy, environment and social infrastructure. Social infrastructure covers but not limited to education, health, culture, penitentiary, refugee centres etc.) of a minimum value of EUR 800.000 equivalent, with activities on pre-feasibility and feasibility studies, design, technical assistance in tendering procedures, Supervision of works etc, at national and/or regional level were regional level should be understood to be an area of coverage of the services provided which extends over at least two countries and should demonstrate that it had a participation of minimum 60% in each of the project(s) brought as reference; and
b) The candidate (individual company or consortium altogether) has successfully implemented and completed, during the last five (5) years, 3 projects of Technical Assistance for enhancing promoters and/or final beneficiaries capacity. Projects presented as references must have started in or after January 2012 and been completed and final payment made by the client at any time during the period of implementation up to the deadline of submission of applications as indicated under item 23 below) in IPA region/country level of a minimum value of EUR 700.000 equivalent and should demonstrate that it had a participation of minimum 60% in each of the project(s) brought as reference.
Note to candidates: Projects presented as references must have started in or after January 2011 and been successfully completed and final payment made by the client at any time during the period of implementation up to the deadline of submission of applications as indicated under item 23 below. Its commencement date, completion, the amount of the project reference and the candidate’s contribution must be clearly identified and proven through adequate documentary evidence (such as certificates from the beneficiary). Where the assignments referenced have been implemented by consortia comprising two or more of the members now associated as a consortium for this tender procedure, their individual percentages shall be cumulated, so that the application is assessed on the basis of the candidate consortium as a whole. Note that reliance on the experience of another entity (natural or legal person) for the purposes of complying with the requirements of this selection criterion may not be considered appropriate by the Contracting Authority, regardless of the relationship the candidate has with that third party legal entity. In this regard, it is recommended that you include only those assignments for which you have been legally contracted by the Client (as individual contractor or as member of a consortium).
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be reexamined to identify the eight best applications for the tender procedure. The only factors which will be taken into consideration during this re-examination are, in order of precedence:
1) The number of projects brought as references which comply with the requirements of the reexamination criterion 3(a);
2) The number of projects brought as references which comply with the requirements of the reexamination criterion 1 above and implemented at regional level;
3) The number of projects brought as references which comply with the requirements of criterion 3 (b);
4) The value of projects brought as references which comply with the requirements of the reexamination criterion 1 and above.
22.Award criteria
Best value for money.


APPLICATION

23.Deadline for receipt of applications
The applications must be received by the Contracting Authority no later than 17:00 hrs. CET on 1 September 2017. Any application received after this deadline will not be considered.
24.Application format and details to be provided

Applications must be submitted using the standard application form (available at the following EIB web page: http://www.eib.org/about/procurement/technical-assistance.htm), whose format and instructions must be strictly observed.

Any additional documentation (brochure, letter, etc) sent with an application will not be taken into consideration.
25.How applications may be submitted
Applications must be submitted in English exclusively to the Contracting Authority:
• EITHER by recorded delivery (official postal service) to:
European Investment Bank (EIB), Mrs Simona BOVHA, Head of Division, SG/AS/Consultant Procurement and Contract Management (CPCM), 100 boulevard Konrad Adenauer, L-2950 Luxembourg
• OR hand delivered (including courier services) to:
European Investment Bank (EIB), Mrs Simona BOVHA, Head of Division, SG/AS/Consultant Procurement and Contract Management (CPCM), 100 boulevard Konrad Adenauer, L-2950 Luxembourg
The Contract title and the Reference code (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the Contracting Authority.
Applications submitted by any other means will not be considered.
26.Alteration or withdrawal of applications
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as appropriate.
27.Operational language
All written communications for this tender procedure and contract must be in English.
28.Additional information
This tender procedure is launched with a “suspension clause”. This entails that the award of the contract is subject to the signature of the Specific Grant Agreement implementing the Framework Partnership Agreement between the European Union and the European Investment Bank in respect of Technical Assistance provided by the European Investment Bank to Eligible Countries and to which the European Union makes a financial contribution from the general budget of the Union under the Instrument for Pre-Accession Assistance (IPA II), for the Technical Assistance action entitled “Support to the Western Balkans Investment Framework projects - Infrastructure Project Facility”.
The tenderers interested in participating in this tender procedure must be fully aware that in no event shall the Contracting Authority be liable for any damages whatsoever including, without limitation, damages for loss of profits / costs incurred by the applicant in preparing and submitting his application, in any way connected with the cancellation of the tender procedure on the ground of the “suspension clause” even if the Contracting Authority has been advised of the possibility of damages.
As such, by submitting their tenders, the invited service providers accept in full the use of the “suspension clause” in this tender procedure as well as its possible consequences
29.Date of publication of contract forecast
17/06/2017
30.Legal basis
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures of the implementation of the Union's instruments for financing external action, Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and Regulation (EU) No 231/2014 of the European Parliament and the of the Council of 11 March 2014 establishing an Instrument for Pre-accession Assistance (IPA II).