Services - 277379-2019

14/06/2019    S113

United Kingdom-Leicester: Interpretation services

2019/S 113-277379

Prior information notice

This notice aims at reducing time limits for receipt of tenders

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
NUTS code: UKF21 Leicester
Postal code: LE19 1ES
Country: United Kingdom
Contact person: Corporate Solutions Procurement Team
E-mail: tenders@espo.org
Telephone: +44 1162944156
Internet address(es):
Main address: http://www.espo.org/
Address of the buyer profile: http://www.espo.org/
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

402_20 Language Services

Reference number: 402_20
II.1.2)Main CPV code
79540000 Interpretation services
II.1.3)Type of contract
Services
II.1.4)Short description:

Please note this is a Prior Information Notice and tender documentation is not available yet.

ESPO will shortly be seeking to establish a Framework Agreement with a number of suppliers for the provision of language support services including interpretation (both verbal and non-verbal), translation and transcription services. The content of such services will be in a format from English into a wide range of languages and from those languages into English, or other languages as requested by the customer.

The framework will include multiple lots in light of the services mentioned above, including a managed service lot.

Whilst the lot structure of the existing solution has been included herein, ultimately the final lot structure and scope of the framework will be determined during the upcoming stakeholder engagement.

To express an interest:

(a) go to www.eastmidstenders.org

(b) register;

(c) search for tender opportunity ‘402_20’;

(d) express an interest.

II.1.5)Estimated total value
Value excluding VAT: 80 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Face to Face Interpretation Services (Verbal)

Lot No: 1
II.2.2)Additional CPV code(s)
79540000 Interpretation services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Services where spoken language is converted from one to another via the use of a linguist in physical attendance, either consecutively or simultaneously, between individuals or in groups.

The following information is applicable to all lots:

— An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement,

— ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 11 428 571.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2022
II.2.10)Information about variants
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Upcoming engagement will help to shape the final structure and scope of this lot. If you wish to take part in this engagement please look out for the forthcoming request for information which will be shared via the messaging system on our e-tendering portal www.eastmidstenders.org. Please note that you will need to initially express an interest in this 402_20 tender activity via the portal.

II.2)Description
II.2.1)Title:

Face to Face Interpretation Services (Non-Verbal)

Lot No: 2
II.2.2)Additional CPV code(s)
79540000 Interpretation services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Services where the communication of non-spoken language is facilitated via the use of a linguist in physical attendance, either consecutively or simultaneously, between individuals or in groups.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 11 428 571.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2022
II.2.10)Information about variants
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Upcoming engagement will help to shape the final structure and scope of this lot. If you wish to take part in this engagement please look out for the forthcoming request for information which will be shared via the messaging system on our e-tendering portal www.eastmidstenders.org. Please note that you will need to initially express an interest in this 402_20 tender activity via the portal.

II.2)Description
II.2.1)Title:

Telephone Interpretation Services

Lot No: 3
II.2.2)Additional CPV code(s)
79540000 Interpretation services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Services where spoken language is converted from one to another via the use of a linguist over the telephone, either consecutively or simultaneously, between individuals or in groups.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 11 428 571.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2022
II.2.10)Information about variants
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Upcoming engagement will help to shape the final structure and scope of this lot. If you wish to take part in this engagement please look out for the forthcoming request for information which will be shared via the messaging system on our e-tendering portal www.eastmidstenders.org. Please note that you will need to initially express an interest in this 402_20 tender activity via the portal.

II.2)Description
II.2.1)Title:

Video Interpretation Services (Verbal)

Lot No: 4
II.2.2)Additional CPV code(s)
79540000 Interpretation services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Services where spoken language is converted from one to another via the use of a linguist over video or audio technology, either consecutively or simultaneously, between individuals or in groups

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 11 428 571.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2022
II.2.10)Information about variants
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Upcoming engagement will help to shape the final structure and scope of this lot. If you wish to take part in this engagement please look out for the forthcoming request for information which will be shared via the messaging system on our e-tendering portal www.eastmidstenders.org. Please note that you will need to initially express an interest in this 402_20 tender activity via the portal.

II.2)Description
II.2.1)Title:

Video Interpretation Services (Non-Verbal)

Lot No: 5
II.2.2)Additional CPV code(s)
79540000 Interpretation services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Services where the communication of non-spoken language is facilitated via the use of a linguist over video or audio technology, either consecutively or simultaneously, between individuals or in groups.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 11 428 571.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2022
II.2.10)Information about variants
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Upcoming engagement will help to shape the final structure and scope of this lot. If you wish to take part in this engagement please look out for the forthcoming request for information which will be shared via the messaging system on our e-tendering portal www.eastmidstenders.org. Please note that you will need to initially express an interest in this 402_20 tender activity via the portal.

II.2)Description
II.2.1)Title:

Translation, Transcription and Additional Services

Lot No: 6
II.2.2)Additional CPV code(s)
79530000 Translation services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Services where written media can be translated from one language to another, audio files or other media can be transcribed, or written media can be transcribed in to non-verbal language.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 11 428 571.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2022
II.2.10)Information about variants
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Upcoming engagement will help to shape the final structure and scope of this lot. If you wish to take part in this engagement please look out for the forthcoming request for information which will be shared via the messaging system on our e-tendering portal www.eastmidstenders.org. Please note that you will need to initially express an interest in this 402_20 tender activity via the portal.

II.2)Description
II.2.1)Title:

Managed Service for all Interpretation, Translation and Transcription Services

Lot No: 7
II.2.2)Additional CPV code(s)
79540000 Interpretation services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

A fully managed service encompassing a large range of customer needs regarding language support services, generally based upon a combination or all of the remaining framework lots.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 11 428 571.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2022
II.2.10)Information about variants
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Upcoming engagement will help to shape the final structure and scope of this lot. If you wish to take part in this engagement please look out for the forthcoming request for information which will be shared via the messaging system on our e-tendering portal www.eastmidstenders.org. Please note that you will need to initially express an interest in this 402_20 tender activity via the portal.

II.3)Estimated date of publication of contract notice:
28/10/2019

Section IV: Procedure

IV.1)Description
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.5)Scheduled date for start of award procedures:

Section VI: Complementary information

VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Court of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.5)Date of dispatch of this notice:
11/06/2019