Legal Basis:
Regulation (EU, Euratom) No 2018/1046
Section I: Contracting authority
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityEnvironment
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Supply of Office Furniture and Provision of Ancillary Consultancy Services to the European Environment Agency (EEA)
Reference number: EEA/ADS/20/004
II.1.2)Main CPV code39130000 Office furniture
II.1.3)Type of contractSupplies
II.1.4)Short description:
The EEA wishes to enter into a framework contract with an experienced service provider to supply and install office furniture and provide on-site technical support and consultancy services, in order to ensure quality and functional working environment is set up in EEA premises. The EEA considers that it will require the supply of a various range of goods and the provision of a various range of services, such as:
— the replacement of existing furniture, including disposal of obsolete furniture;
— the supply of new furniture and accessories suited for an activity based working environment including installation and optimisation;
— the provision of consultancy and design services.
II.1.5)Estimated total valueValue excluding VAT: 500 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)39150000 Miscellaneous furniture and equipment
79930000 Specialty design services
II.2.3)Place of performanceNUTS code: DK011 Byen København
Main site or place of performance:
All goods shall be delivered and all services shall be performed at the EEA’s premises located at Kongens Nytorv 6, 1050 Copenhagen K, Denmark, or at the contractor’s own premises depending on needs.
II.2.4)Description of the procurement:
The EEA wishes, on a need-basis, to replace the furniture already in its offices and meeting rooms, such as electrical adjustable desks, drawer units on wheels, bookcases on wheels, ergonomic high and low office chairs on wheels, LED desk lamps, etc. The EEA may also decide to order order additional furniture, other than the ones indicated above, during the contract implementation period. Moreover, the EEA may require related services, such as dismantling and disposal of the current obsolete furniture, assembling and installation of the new items, demonstration of use for the furniture as well as technical support within the warranty period, and maintenance services. Lastly, the Agency is interested in modernising and optimising the office spaces it occupies with a view to provide a working environment better suited to the mission it is entrusted with. It considers therefore the potential transformation of its office spaces into Activity based working environments.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
The successful tenderer will be awarded a framework contract for an initial period of 24 months with the possibility of one renewal for another period of 24 months.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.12)Information about electronic cataloguesTenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
During 3 years following the entry into force of the original contract the EEA reserves the right to exercise the option of conducting a negotiated procedure without prior publication of a contract notice for new services with the future contractor in accordance with point (f)(i) of the second subparagraph of point 11.1 of Annex I to the Financial Regulation.
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
As specified in section 2.1 and 2.2.2.1 of the tender specifications.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 20/07/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 21/07/2020
Local time: 10:00
Place:
At the EEA premises at Kongens Nytorv 6, 1050 Copenhagen K, Denmark.
Information about authorised persons and opening procedure:
The opening session will be carried out electronically. Tenderers (maximum 1 representative per tenderer) are allowed to attend the opening session, provided they register via email to procurement@eea.europa.eu by 17 July 2020 at 16.00.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about electronic workflowsElectronic invoicing will be accepted
VI.3)Additional information:
With a view to enable tenderers to submit a tender, the EEA envisages to organise a site visit. Interested tenderers are required to send an email to procurement@eea.europa.eu by 17 June 2020 indicating in the subject line ‘Site visit for EEA/ADS/20/004’ and the name of the person attending. A maximum of one person per tenderer my participate.
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within two months of the notification to the plaintiff (date of receipt), or, in the absence thereof, the day when the person concerned had knowledge of the relevant information, an appeal may be lodged with the Court of Justice of the European Union.
VI.4.4)Service from which information about the review procedure may be obtained VI.5)Date of dispatch of this notice:04/06/2020