Works - 278054-2021

02/06/2021    S105

United Kingdom-Ballymena: Building construction work

2021/S 105-278054

Voluntary ex ante transparency notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Education Authority NI
Postal address: Ballee Road West
Town: Ballymena
NUTS code: UK United Kingdom
Postal code: BT42 2HS
Country: United Kingdom
Internet address(es):
Main address:
Address of the buyer profile:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Provision of Planned and Responsive Maintenance and Minor Works — Omagh M&E Lot 2

Reference number: Omagh M&E Lot 2
II.1.2)Main CPV code
45210000 Building construction work
II.1.3)Type of contract
II.1.4)Short description:

The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of a Term Service Contract for Maintenance (M&E) and Minor Works – Lot 4 in the old Western Education and Library Board area (Area 2), Contract Lot 4 as further described in OJEU Contract Notice.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 4 000 000.00 GBP
II.2.3)Place of performance
NUTS code: UKN Northern Ireland
II.2.4)Description of the procurement:

Provision of Planned and Response Maintenance Works for EANI across its property portfolio in the old Western Education and Library Board area, Contract Lot 4 which includes but is not limited to controlled and uncontrolled schools.

II.2.5)Award criteria
II.2.11)Information about options
Options: yes
Description of options:

An extension to 30 November 2021, with the further option for EANI, in its absolute discretion, to extend for up to two further periods of 4 months until 31 March 2022 and 2 months until 31 May 2022 at the latest.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

GBP 4 000 000 (being GBP 1 800 000 until 30 November 2021; GBP 1 485 000 until 31 March 2022; and GBP 715 000 until 31 May 2022).

Section IV: Procedure

IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive

The contract was for 1-year with an option to extend up to a further 3 years. Due to delays in re-procuring, Covid-19 and litigation, the contract was extended on a number of occasions culminating in VEAT (2020/S 127-312042) until 30 June 2021. EANI have underspent under each VEAT.

Due to being unable to resolve the 9 sets of proceedings relating to the re-procurement,it has become necessary to seek a further unavoidable extension. EANI anticipates awarding the new Contract by 30 November 2021. Optional extensions are to allow for unforeseen circumstances.Successive modifications were not to circumvent Part 2 of PCR2015,rather they have become necessary due to the relevant circumstances.

The 11-month modification value is circa GBP 4 000 000,which does not exceed 50 % of the upper range of the original contract value. 50 % of the value accounts for contingency due to the unknown volume of emergency work that may be required. Such contingency also includes sums to permit work in other Lots as required. To secure continuity of service, as the contractor can no longer hold its price due to Covid-19 and/or Brexit, Task Orders issued on/after 1 July 2021 will be adjusted for inflation, calculated with the BCIS Measured Term Contract Updating Percentages. Inflation from mid-point of original contract to 31 March 2021 is: PSA SOR ELEC11 Rate A, Rate B/D/E, Rate C 12.6 pct, 14.1pct and 13.9 pct respectively, applies to Sections 1, 2, 3 and 4 of Price List; Rate B/D/E applies to Section 3; PSA SOR MECH11 Rate A, Rate B/D/E, Rate C 20.7pct, 12.2 pct and 13.9 pct respectively, applies to Sections 1, 2 and 3; Rate B/D/E applies to Section 3; PSA SOR BCE09 14.3 pct applies to Section 4 Item OT010.370 to 460.Inflation after 1 April 2021 will be change in BCIS MTC Updating Percentages from 31 March 2021 indices,based on TO issue date/latest published index.

The proposed extended term and inflationary price uplift are permitted by Regulation 72(1) (c) as the need for additional services from the original contractor is due to the ongoing litigation which could not have been foreseen and/or avoided by a diligent contracting authority and the modification does not alter the overall nature of the contract.In the alternative,they are permitted by Regulation 72(1)(b) as a change of provider:

(i) cannot be made for economic and technical reasons such as requirements of interchangeability or interoperability of services procured under the original procurement given the need to ensure continued access to EANI schools and facilities. Given new contract commencement will be 1 December 2021 or asap thereafter, commencement of a new contractor twice in a short time period, especially in the current climate, would create risk to stability and integrity of services, be unsettling for users and could result in partial/total closure of schools and associated facilities; and

(ii) would cause significant inconvenience and duplication of costs for EANI. Any new contractor would have start-up costs in recreating the current service for an unknown period, which would represent poor VFM, compared to extending the contract.The inflationary increases are necessary to secure the agreement of the original contractor to continue provision of the services given that the contract prices have been fixed for a considerable period. In respect of carrying out work in other lots, this is permitted under the terms of the Contract and so permissible under Regulation 72(1)(a).

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: CHC Group Ltd
Town: Craigavon
NUTS code: UK United Kingdom
Country: United Kingdom
Internet address:
The contractor/concessionaire will be an SME: yes
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 4 000 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Town: Ballymena
Country: United Kingdom
VI.5)Date of dispatch of this notice: