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Poland-Warsaw: Framework contract for organisation of events outside of Poland
Section I: Contracting authority
Section II: Object
Framework contract for organisation of events outside of Poland.
The objective of the contract is provision of conference services — organisation, contracting and payment for services related to the events organised by Frontex mainly outside of Poland.
The duration of the contract is 1 year with the possibility to prolong it maximum 3 times, each time for a period of 1 year and on the same conditions unless one of the parties informs the other of its intention not to extend the framework contract and such notification is received by the party to which it is addressed no later than 3 months before the contract expires. The overall duration of the framework contract may in no event exceed 4 years.
Section III: Legal, economic, financial and technical information
The tenderer shall provide evidence that it is authorised to perform the contract under national law by provision of evidence that the tenderer is already established as a recognised legal entity and is registered in a relevant professional or trade register.
The tenderer shall provide evidence of its economic and financial capacity, sufficient to guarantee continuous and satisfactory performance throughout the envisaged lifetime of the contract as follows:
a) the tenderer shall provide Frontex with its profit and loss accounts and balance sheets for the past 3 financial years for which accounts have been closed, on the condition that the publication of profit and loss account and balance sheets is stipulated by the legislation on firms in the country where the tenderer is established;
b) the tenderer shall provide Frontex with a declaration of the company's total turnover from the past 3 years for which accounts have been closed (information shall be provided separately for each year); the average annual turnover over the last 3 years must be greater than 2 000 000 EUR;
c) the tenderer shall provide a recent (issued at in the last 3 months) statement from the tenderer's bank indicating good general financial viability of said company and its ability to access to a credit line in the amount of at least 500 000 EUR (or equivalent in local currency).
The tenderer shall provide evidence of its technical and professional capacity to perform the contract as follows:
A. the tenderer must have at least 3 years of professional experience in providing similar services, i.e. managing conference services.
Evidence of that must be provided by:
— provision of the company's portfolio confirming the tenderer's experience,
— provision of a list of contracts performed during the last 3 years which correspond to the services required within this call for tenders, indicating their customers, financial volume, scope and complexity,
— provision of at least 5 reference letters from the customers specified above confirming good quality of the services provided; e-mails or self-declarations by the tenderers shall not be accepted;
B. the tenderer must prove and demonstrate its relevant personnel capacity and technical ability to provide all the services required under the prospective contract.
The following documents and/or information shall be presented as evidence of compliance with the technical and professional capacity criteria listed above:
— overview on the company’s technical and human resources confirming the tenderer's capacity to perform the contract,
— CV(s) of the dedicated staff with the indication of the possessed level of knowledge of languages and professional qualifications to perform the services.
Section IV: Procedure
Frontex, Plac Europejski 6, 00-844 Warsaw, POLAND.
Section VI: Complementary information