Služby - 278316-2016

11/08/2016    S154

Poland-Warsaw: Framework contract for organisation of events outside of Poland

2016/S 154-278316

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Frontex
Postal address: Plac Europejski 6
Town: Warsaw
Postal code: 00-844
Country: Poland
Telephone: +48 222059500
Fax: +48 222059501
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement

Framework contract for organisation of events outside of Poland.

Reference number: Frontex/OP/408/2016.
II.1.2)Main CPV code
63510000 Travel agency and similar services
II.1.3)Type of contract
II.1.4)Short description:

The objective of the contract is provision of conference services — organisation, contracting and payment for services related to the events organised by Frontex mainly outside of Poland.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

The objective of the contract is provision of conference services — organisation, contracting and payment for services related to the events organised by Frontex mainly outside of Poland.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is 1 year with the possibility to prolong it maximum 3 times, each time for a period of 1 year and on the same conditions unless one of the parties informs the other of its intention not to extend the framework contract and such notification is received by the party to which it is addressed no later than 3 months before the contract expires. The overall duration of the framework contract may in no event exceed 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Legal capacity:

The tenderer shall provide evidence that it is authorised to perform the contract under national law by provision of evidence that the tenderer is already established as a recognised legal entity and is registered in a relevant professional or trade register.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The tenderer shall provide evidence of its economic and financial capacity, sufficient to guarantee continuous and satisfactory performance throughout the envisaged lifetime of the contract as follows:

a) the tenderer shall provide Frontex with its profit and loss accounts and balance sheets for the past 3 financial years for which accounts have been closed, on the condition that the publication of profit and loss account and balance sheets is stipulated by the legislation on firms in the country where the tenderer is established;

b) the tenderer shall provide Frontex with a declaration of the company's total turnover from the past 3 years for which accounts have been closed (information shall be provided separately for each year); the average annual turnover over the last 3 years must be greater than 2 000 000 EUR;

c) the tenderer shall provide a recent (issued at in the last 3 months) statement from the tenderer's bank indicating good general financial viability of said company and its ability to access to a credit line in the amount of at least 500 000 EUR (or equivalent in local currency).

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tenderer shall provide evidence of its technical and professional capacity to perform the contract as follows:

A. the tenderer must have at least 3 years of professional experience in providing similar services, i.e. managing conference services.

Evidence of that must be provided by:

— provision of the company's portfolio confirming the tenderer's experience,

— provision of a list of contracts performed during the last 3 years which correspond to the services required within this call for tenders, indicating their customers, financial volume, scope and complexity,

— provision of at least 5 reference letters from the customers specified above confirming good quality of the services provided; e-mails or self-declarations by the tenderers shall not be accepted;

B. the tenderer must prove and demonstrate its relevant personnel capacity and technical ability to provide all the services required under the prospective contract.

The following documents and/or information shall be presented as evidence of compliance with the technical and professional capacity criteria listed above:

— overview on the company’s technical and human resources confirming the tenderer's capacity to perform the contract,

— CV(s) of the dedicated staff with the indication of the possessed level of knowledge of languages and professional qualifications to perform the services.

III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/09/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/09/2016
Local time: 11:00

Frontex, Plac Europejski 6, 00-844 Warsaw, POLAND.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.5)Date of dispatch of this notice: