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Servicios - 278750-2019

14/06/2019    S113

Norway-Hammerfest: Time accounting or human resources software package

2019/S 113-278750

Voluntary ex ante transparency notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Hammerfest kommune
National registration number: 964 830 533
Postal address: Rådhuspl. 1
Town: Hammerfest
NUTS code: NO073 Finnmark
Postal code: 9616
Country: Norway
Contact person: Tom Christian Robertsen
E-mail: trob@hammerfest.kommune.no
Telephone: +47 78402565
Internet address(es):
Main address: www.hammerfest.no
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

ERP-system — Continuation of Contracts after the Municipality Merger

Reference number: 2019/1815
II.1.2)Main CPV code
48450000 Time accounting or human resources software package
II.1.3)Type of contract
Services
II.1.4)Short description:

Hammerfest and Kvalsund kommuner [municipalities] will merge to become one municipality. The new municipality will be called Hammerfest kommune [municipality]. Both of the municipalities have previously procured the ERP system from Visma Unique AS. The Contracting Authority considered it to be appropriate to continue the contract with Visma Unique AS in a combined contract that comes into effect from 1.1.2020 in the new municipality.

The contract has a value of 1 500 000 NOK per year.

Any appeals to the contract formation should be sent to postmottak@hammerfest.kommune.no by 19.6.2019, 12:00.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 500 000.00 NOK
II.2)Description
II.2.2)Additional CPV code(s)
48440000 Financial analysis and accounting software package
79211110 Payroll management services
79631000 Personnel and payroll services
II.2.3)Place of performance
NUTS code: NO073 Finnmark
II.2.4)Description of the procurement:

The contract will mainly involve a continuation of an existing contract relationship. Any possible replacement of supplier will require extra resources for training and conversion, and the replacement of supplier may mean that implementation and conversion will not be completed at the time of the merger, something that will be critical for the municipality.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation:

Legal basis:

In a letter dated 28.2.2018, the Ministry of Local Government and Modernisation stated that the legal procurement principles and legal practices do not impose any injunction against the continuation of contracts when there are changes in the municipal structure and a change of municipal name when merging. This means that it is the framework in the procurement regulations that otherwise indicates which changes can be made in ongoing contracts for municipalities that are merging.

For contracts over the EEA threshold value, § 28-1 of the procurement regulations states the changes that are permitted in the existing contract, while § 28-2 states what will be considered significant changes and which are therefore not allowed under the procurement regulations.

The most relevant are:

— § 28-1 (1) letter c): For certain additional deliveries from the original supplier, when the price rise does not exceed 50 % of the original contract value (N.B. Specific conditions must be met),

— § 28-1 (1) letter d): In unforeseen circumstances such as an attentive Contracting Authority could not foresee, when the price increase does not exceed 505 of the original contract value (N.B. Specific conditions must be met),

— § 28-1 (1) letter b): When the value of the amendment does not exceed the EEA threshold values and at the same tie does not exceed 10 % of the original goods contract/service contract (15 % for building and construction contracts). However, there is a requirement that the general character of the procurement does not changed. Where multiple changes are made one after the other, the price increase must be calculated on the basis of the combined price increase that results from all of the changes.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
06/06/2019
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Visma Unique AS
National registration number: 982410339
Postal address: Postboks 733 Skøyen
Town: Oslo
NUTS code: NO011 Oslo
Postal code: 0214
Country: Norway
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 1 500 000.00 NOK
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Hammerfest kommune
Postal address: Rådhusplassen 1
Town: Hammerfest
Postal code: 9600
Country: Norway
E-mail: postmottak@hammerfest.kommune.no
Telephone: +47 78402000
Internet address: www.hammerfest.no
VI.5)Date of dispatch of this notice:
12/06/2019