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Services - 278891-2015

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07/08/2015    S151

United Kingdom-Eastbourne: IT services: consulting, software development, Internet and support

2015/S 151-278891

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: East Sussex Fire Authority
National registration number: N/A
Postal address: Headquarters, 20 Upperton Road
Town: Eastbourne
Postal code: BN21 1EU
Country: United Kingdom
For the attention of: Claire George
E-mail: claire.george@esfrs.org
Telephone: +44 1323462314

Internet address(es):

General address of the contracting authority: http://www.esfrs.org/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/39167

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13157&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13157&B=BLUELIGHT

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Sussex Police and Fire and Rescue Services in England

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
ESFA030 — ICT Services Transformation.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: East Sussex.

NUTS code UKJ2 Surrey

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
East Sussex Fire Authority (the Authority) seeks a long term partner to provide its IT services. The partner is expected to take over existing services improving their stability and resilience to form a firm foundation on which to build new services to support our future business requirements.
The team of approximately 800 staff (650 fire fighters and 150 support staff) serves a population of over 800 000 residents. The Authority serves an area of 179 000 hectares from 24 fire stations across East Sussex supported by a Headquarters in Eastbourne, a joint control centre in Haywards Heath, a training centre in Maresfield and 3 engineering workshops attached to stations.
Our information management department of 15 current staff manages over 1 000 devices and fields more than 600 service calls per month.
Information Technology is central to our ambitious programme of business change — it will deliver the tools to improve processes, drive down costs, enabling our people to work more flexibly and to work better with other organisations.
The Supplier partner will help us to deliver the right technologies and services progressively to meet these requirements. The initial focus will be on adopting existing services and consolidating them to improve stability and support. From this new foundation, enhancements to make better use of the tool set will be implemented and the portfolio of services will be expanded.
The Supplier will amongst other requirements:
— take on the management, maintenance and development of the current IT estate,
— help to develop a roadmap for the transformation of our IT services to support our business strategy,
— provide a full range of technical, commercial and management services for IT,
— provide a wide range of business and management consultancy services, including for strategy and architecture design, process re-engineering and information security,
— maintain and demonstrate best value for the IT service over the life of the contract, including through partnerships with specialist providers,
— develop closer integration between our systems,
— migrate custom application functionality to strategic platforms, and support the development of new functionalities through the most appropriate means,
— develop our data warehouse and reporting technologies,
— work with us to implement proven technologies to support mobile and delivered desktop working,
— where appropriate work with us to recruit the right staff to work with you,
— support and develop our telephony and paging services.
The Awarding Authority does not commit to letting contract (s) for any of the above should it become evident that it is not economically advantageous to do so.
II.1.6)Common procurement vocabulary (CPV)

72000000 IT services: consulting, software development, Internet and support, 64210000 Telephone and data transmission services, 64223000 Paging services, 79400000 Business and management consultancy and related services, 79600000 Recruitment services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Authority seeks to appoint a Supplier who will take responsibility for the management, delivery and transformation of the great majority of the Authority's Information Technology Services.
A number of other public sector bodies may also wish to contract for services through the contract to be awarded. Further details are set out in Section VI.3) below.
Estimated value excluding VAT:
Range: between 14 000 000 and 40 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: It is anticipated that the initial term of the agreement will be 7 years with the possibility of extensions of 1 + 1 + 1 years making a total of 10 years maximum. In addition, the Supplier is expected to provide service for up to a further 1 year to manage migration to a successor supplier.
Contract term is subject to dialogue with bidders.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 084 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in the Application Pack supporting information and the tender documentation for those invited to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the Application Pack supporting information and the tender documentation for those invited to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed in the Application Pack supporting information and the tender documentation for those invited to tender.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the pre qualification questionnaire, the descriptive document, supporting information and the tender documentation for those invited to tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre qualification questionnaire, the descriptive document, supporting information and the tender documentation for those invited to tender.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre qualification questionnaire, the descriptive document, supporting information and the tender documentation for those invited to tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the pre qualification questionnaire, the descriptive document, supporting information and the tender documentation for those invited to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: As detailed in the pre qualification questionnaire, the descriptive document, supporting information and the tender documentation for those invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ESFA030 - IT Services Transformation
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.9.2015 - 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.9.2015 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
18.9.2015
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Suppliers will be expected to deliver services that demonstrate a best value approach.

There will be a Suppliers Briefing Day to be held provisionally in Uckfield, Sussex, on 11.8.2015. To attend, send a message via e-Tendering Portal (http://uk.eu-supply.com).

Further information is available in the Authority's draft descriptive document.
East Sussex Fire Authority is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
The Authority (including successors to its functions and organisations created as a result of re-organisation or organisational changes) is procuring the public contract on behalf of itself and the following bodies delivering public services (Partner Organisations):

Fire and Rescue Services in England, as listed at: http://www.cfoa.org.uk/10007

Sussex Police.
Any such Partner Organisation will be entitled with the prior written consent, of and through the Authority to access the contract and require services to be delivered to it by the appointed organisation on the same or substantially the same terms and conditions as agreed with the Authority.

The Contracting Authority intends to use an e-Tendering system for this procurement process: http://uk.eu-supply.com

Supplier registration is free of charge.
Select ‘New Supplier Registration’ from the menu and complete company details as requested.

If you have any queries regarding your company registration, please contact: uksupport@eu-supply.com

Browse to the opportunity:
Access the PQQ, Response Template and other information provided.
Use the messages function to communicate with the buyer to seek any clarification, and to book your place at the Supplier Day.
Submit your PQQ Response by the deadline indicated.
It is strongly recommended that Suppliers unfamiliar with the EU Supply Procurement Portal ensure that they are able to access all relevant functions well ahead of the closing dates, since late responses may not be accepted.

If you have any difficulties with the EU Supply Portal that cannot be resolved by the EU Supply help desk, please email: procurement@esfrs.org

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
4.8.2015