Services - 281210-2019

18/06/2019    S115    Council of the European Union - Services - Contract notice - Open procedure 

Belgium-Brussels: UCA 19/029 Facility Management Helpdesk

2019/S 115-281210

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Conseil de l'Union européenne — Secrétariat général
rue de la Loi 175
Brussels
1048
Belgium
E-mail: tendering@consilium.europa.eu
NUTS code: BE1

Internet address(es):

Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4994

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4994
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

UCA 19/029 Facility Management Helpdesk

Reference number: UCA 19/029
II.1.2)Main CPV code
79512000
II.1.3)Type of contract
Services
II.1.4)Short description:

Technical helpline services in the context of buildings management/facility management. The total workload is not fixed in advance, however — according to average data during Years 2012-2017, and taking into account the addition of the recently built Europa Building — an annual number of 15 000 service requests is estimated. It must be noted that the buildings helpline service is not only limited to purely technical helpline tasks, but may also include additional tasks.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71315200
71315210
71326000
II.2.3)Place of performance
NUTS code: BE1
II.2.4)Description of the procurement:

Technical helpline services in the context of buildings management/facility management. The total workload is not fixed in advance, however — according to average data during Years 2012-2017, and taking into account the addition of the recently built Europa Building — an annual number of 15 000 service requests is estimated.It must be noted that the buildings helpline service is not only limited to purely technical helpline tasks, but may also include additional tasks.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Possibility of renewal for 2 x 1-year periods.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated volume of services is set out in the tender specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/07/2019
Local time: 00:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 22/07/2019
Local time: 15:00
Place:

The opening of tenders will take place on 22.7.2019 at 15:00 on the premises of the Council of the European Union, General Secretariat, rue de la Loi/Wetstraat 175, 1048 Bruxelles/Brussels, BELGIUM.

Information about authorised persons and opening procedure:

Each tenderer may be represented by no more than 1 person, whose name must be forwarded by email (tendering@consilium.europa.eu) no later than 18.7.2019.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
L-2925
Luxembourg
Telephone: +352 43031
E-mail: generalcourt.registry@curia.europa.eu
Fax: +352 43032100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff an appeal has to be lodged with the General Court. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

Time-limits are extended on account of distance by a fixed period of 10 days regardless of the place of establishment or habitual residence of the person concerned.

VI.4.4)Service from which information about the review procedure may be obtained
Council of the European Union, General Secretariat, Procurement Coordination Unit
rue de la Loi 175
Brussels
1048
Belgium
Telephone: +32 22818062
E-mail: tendering@consilium.europa.eu
Fax: +32 22800262

Internet address: https://tendering.consilium.europa.eu

VI.5)Date of dispatch of this notice:
11/06/2019