Services - 282763-2015

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11/08/2015    S153

United Kingdom-Edinburgh: Medical imaging services

2015/S 153-282763

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Common Services Agency (more commonly known as NHS National Services Scotland) ('the Authority')
Postal address: Gyle Square (NSS Head Office), 1 South Gyle Crescent
Town: Edinburgh
Postal code: EH12 9EB
Country: United Kingdom
Contact person: National Procurement
For the attention of: Kate Henderson
E-mail: kate.henderson3@nhs.net
Telephone: +44 1312756380
Fax: +44 1313140727

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Golden Jubilee Hospital (National Waiting Times Centre Board)

Official name: NHS 24

Official name: NHS Ayrshire and Arran

Official name: NHS Borders

Official name: NHS Dumfries and Galloway

Official name: NHS Education for Scotland

Official name: NHS Fife

Official name: NHS Forth Valley

Official name: NHS Grampian

Official name: NHS Greater Glasgow and Clyde

Official name: NHS Health Scotland

Official name: NHS Highland

Official name: NHS Lanarkshire

Official name: NHS Lothian

Official name: NHS Orkney

Official name: Healthcare Improvement Scotland

Official name: NHS Shetland

Official name: NHS Tayside

Official name: NHS Western Isles

Official name: Scottish Ambulance Service

Official name: The Common Services Agency for the Scottish Health Service

Official name: The State Hospital for Scotland

Official name: All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisation established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
NP169/15 Mobile and Static Diagnostic Imaging Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards and/or the Authority or other NHS organisation established pursuant to the NHS (Scotland) Act 1978 (altogether hereinafter referred to as ‘NHS Scotland’).

NUTS code UKM SCOTLAND

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 500 000 and 10 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
This Framework Agreement if for the provision of mobile, relocatable and static diagnostic imaging services (note; services may include equipment, staff, or staff and equipment) which may facilitate (but is not limited to); CT, MR, Vascular, X-Ray, Fluoroscopy, Ultrasound, PET/CT, Nuclear Medicine, Mammography, Cath Lab and Bone Densitometry to all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.
NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 4170 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)

85150000 Medical imaging services, 33113000 Magnetic resonance imaging equipment, 33182400 Cardiac X-ray system, 33115000 Tomography devices, 33111800 Diagnostic X-ray system, 33111620 Gamma cameras

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This framework agreement will provide mobile, re-locatable and static diagnostic imaging services to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority). It consists of three Lots, Lot 1 for Mobile Services, Lot 2 for Relocatable Services and Lot 3 for Static services.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Mobile Diagnostic Imaging Services
1)Short description
The provision of mobile diagnostic imaging services (note; services may include equipment, staff, or staff and equipment) which may facilitate (but is not limited to; CT, MR, Vascular, X-Ray, Fluoroscopy, Ultrasound, PET/CT, Nuclear Medicine, Mammography, Cath Lab and Bone Densitometry.
2)Common procurement vocabulary (CPV)

33113000 Magnetic resonance imaging equipment, 33182400 Cardiac X-ray system, 33111800 Diagnostic X-ray system, 85150000 Medical imaging services, 33111620 Gamma cameras, 33115000 Tomography devices

3)Quantity or scope
Please refer to tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Static Diagnostic Imaging Services
1)Short description
The provision of static diagnostic imaging services (note ;services may include equipment, staff, or staff and equipment) which may facilitate but is not limited to; CT, MR, Vascular, X-Ray, Fluoroscopy, Ultrasound, PET/CT, Nuclear Medicine, Mammography, Cath Lab and Bone Densitometry.
2)Common procurement vocabulary (CPV)

33111800 Diagnostic X-ray system, 85150000 Medical imaging services, 33111620 Gamma cameras, 33113000 Magnetic resonance imaging equipment, 33182400 Cardiac X-ray system, 33115000 Tomography devices

3)Quantity or scope
All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Relocatable Diagnostic Imaging Services
1)Short description
The provision of relocatable diagnostic imaging services (note; services may include equipment, staff or staff and equipment) which may facilitate but is not limited to; CT, MR, X-Ray, Fluoroscopy, Ultrasound, PET/CT, Nuclear Medicine, Mammography, Cath Lab and Bone Densitometry.
2)Common procurement vocabulary (CPV)

85150000 Medical imaging services, 33113000 Magnetic resonance imaging equipment, 33182400 Cardiac X-ray system, 33111800 Diagnostic X-ray system, 33111620 Gamma cameras, 33115000 Tomography devices

3)Quantity or scope
Please refer to tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See contract/Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See contract / Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The prime contractor shall be liable in the event of a consortium bid.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Economic operators should confirm that neither it, its directors, nor any person who has power or representation decision or control of the economic operator has been convicted of any of the offences detailed in Regulation 23(1) of The Public Contracts (Scotland) Regulations 2012 and that the grounds detailed in Regulation 23(4) of the Regulations do not apply to the economic operator.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
1) The Potential Framework Participant's technical ability, taking into account in particular that Potential Framework Participant's skills, efficiency, experience and reliability;
2) a statement of the principal services provided by the services provider in the past three years; and
(i) the dates on which the services were provided;
(ii) the consideration received;
(iii) the identity of the person to whom the services were provided;
(iv) any certificate issued or counter-signed by that person confirming the details of the contract for those services provided; and
(v) where:-
(aa) that person was not a contracting authority; and
(bb) the certificate referred to in paragraph (iv) is not available;
any declaration by the Potential Framework Participant attesting the details of the goods sold or services provided;
3) a statement of the technicians or technical services available to the Potential Framework Participant to be involved in the provision of the services under the contract, particularly those responsible for quality control, whether or not they are independent of the Potential Framework Participant;
4) the service provider's educational and professional qualifications (if an individual) and
(i) if any, these of the service provider's Managerial Staff; and
(ii) these of the one or more persons who would be responsible for providing the services;
5) a statement of the tools and technical equipment available to the services provider to perform the contract;
Please refer to the tender document for all required information.
Minimum level(s) of standards possibly required:
(i) Mandatory requirement for each potential framework participant to operate to ISO13485:2003 or ISO9001:2001 or equivalent
(ii) Mandatory requirement for each Potential Framework Participant to be able to supply capacity on either a mobile or static equipment for at least one modality
(iii) Mandatory requirement that any staff provided meet the minimum requirements set out in the tender documents.
iv) Mandatory requirements that uptime of systems to be 100 % with the Health Board credited with time in lieu for any downtime occurring in a contracted period or provided with a pro-rata refund
v) Mandatory requirement that each potential framework participant agrees to work within relevant industry guidelines.
vi) Mandatory requirement that each potential framework participant agreed to meet minimum standards for IT security and handling of patient identifiable information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 60

2. Non-cost. Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
NP169/15
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 118-214569 of 20.6.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
21.9.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 21.12.2015
IV.3.8)Conditions for opening of tenders
Date: 21.9.2015 - 12:00

Place:

National Procurement, Gyle Square, 1 South Gyle Crescent, Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:407492).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notifcation will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority's response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
6.8.2015