Supplies - 283866-2019

19/06/2019    S116

Belgium-Brussels: DIGIT/R3/PO/2015/019 LSP

2019/S 116-283866

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: European Commission, Directorate-General for Informatics, Directorate A: Strategy and Resources,Unit A3: ICTProcurement and Contracts
Postal address: rue Montoyer 15, 7th floor, Office P001
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1049
Country: Belgium
Contact person: Digit Contracts Info Centre
E-mail: DIGIT-CONTRACTS-INFO-CENTRE@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/info/departments/informatics_en#related
Address of the buyer profile: https://ec.europa.eu/info/funding-tenders/tender-opportunities-department/informatics-tenders-and-contracts_en

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

DIGIT/R3/PO/2015/019 LSP

II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Supplies
II.2)Description
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

All premises of those European institutions, agencies and other bodies participating in the procedure (mainly,but not limited to Brussels, Luxembourg, Strasbourg, Dublin and Ispra).

II.2.4)Description of the procurement at the time of conclusion of the contract:

The purpose of this procurement procedure is to select a licensing solution provider for acquisition of microsoft software products and licences under the Inter-institutional Licensing Agreement (ILA) concluded with microsoft.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 48
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2016/S 156-281955

Section V: Award of contract/concession

Contract No: DI/07470
Title:

LSP

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
03/02/2016
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Comparex Nederland B.V.
Town: Amsterdam
NUTS code: NL NEDERLAND
Country: Netherlands
The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 76 053 172.00 EUR

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/
VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Commission, Directorate-General for Informatics, Directorate A: Strategy and Resources,Unit A3: ICTProcurement and Contract
Postal address: rue Montoyer 15, Office: 07/001
Town: Brussels
Postal code: 1049
Country: Belgium
E-mail: digit-contracts-info-centre@ec.europa.eu
Telephone: +32 22960762
Fax: +32 22957702
Internet address: https://ec.europa.eu/info/departments/informatics_en#related
VI.5)Date of dispatch of this notice:
12/06/2019

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
48000000 Software package and information systems
VII.1.2)Additional CPV code(s)
VII.1.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
VII.1.4)Description of the procurement:

The purpose of this procurement is to contract a licensing solution provider for acquisition of Microsoft software products and licences under the Inter-institutional Licensing Agreement (ILA) concluded with Microsoft.

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 48
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 76 053 172.00 EUR
VII.1.7)Name and address of the contractor/concessionaire
Official name: Comparex Nederland BV
Town: Amsterdam
NUTS code: NL NEDERLAND
Country: Netherlands
The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

Increase of the maximum volume ceiling of the framework contract.

VII.2.2)Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The initial volume estimations were not able to anticipate the recent general shift away from classic on-premise software towards online services as well as the changes in the commercial models, which resulted in higher costs. In addition, newly founded European bodies joined the framework contract. The ceiling included a reserve, but it turned out to be insufficient to cover all needs.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 76 053 172.00 EUR
Total contract value after the modifications
Value excluding VAT: 101 708 857.39 EUR