Services - 286826-2017

25/07/2017    S140

Belgium-Brussels: Services to monitor compliance with health rules concerning the production and distribution of food and drinks in Council of the European Union buildings in Brussels

2017/S 140-286826

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, secrétariat général
Postal address: rue de la Loi 175
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1048
Country: Belgium
Telephone: +32 22818062
Fax: +32 22800262

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Services to monitor compliance with health rules concerning the production and distribution of food and drinks in Council of the European Union buildings in Brussels.

Reference number: UCA-17/033.
II.1.2)Main CPV code
90721300 Food or feed contamination protection services
II.1.3)Type of contract
II.1.4)Short description:

Open procedure to:

— provide audit services to assess compliance with food safety requirements, notably the conformity of infrastructure, the implementation of good hygiene and self-inspection practices, as well as a support role that involves providing advice and guidance vis-à-vis food hygiene,

— conduct microbiological analyses or any other relevant check.

II.1.5)Estimated total value
Value excluding VAT: 0.01 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
85111820 Bacteriological analysis services
II.2.3)Place of performance
II.2.4)Description of the procurement:

This contract covers 2 types of services to be performed in catering installations and vending machines:

1) the regular checks and analyses described below, according to the schedule laid down; and

2) the special ad hoc checks and analyses in the event of suspected poisoning.

Types of analyses or checks:

bacteriological analysis of food;

bacteriological analysis of drinks;

microbiological analysis of surfaces;

analysis of Listeria monocytogenes;

checking the hygiene of installations;

checking existing HACCP provisions in the installations of the General Secretariat of the Council;

analysis of audits conducted by the General Secretariat of the Council's management department;

scheduled checks for services related to special events (meetings of heads of state and government);

bacteriological analysis of a hot drink from a vending machine;

bacteriological analysis of a snack from a vending machine;

intervention in the event of suspected poisoning;

theoretical hygiene training.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

renewable for up to 3 periods of 1 year.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

All documents written by the contractor (checklists, hygiene audit reports, analysis reports, etc.) must be in French.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/09/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/10/2017
Local time: 16:00

see point I.1.

Information about authorised persons and opening procedure:

the opening of tenders may be postponed, at short notice, owing to unforeseen events occurring in the General Secretariat's buildings on the day on which the tender opening session was initially scheduled.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:

During the 3 years following conclusion of the initial contract, the Secretariat may use a negotiated procedure with the party awarded this contract, without prior publication of a contract notice for new services involving a repetition of similar services which comply with the basic project referred to in this contract as described in point II.1.4.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of notice being given to the plaintiff or, should no notice be given, within 2 months of the date on which the matter in question became known. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

The procedural time limits are extended on account of distance by a single period of 10 days, whatever the relevant party's usual place of residence or domicile.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, secrétariat général — DGA4 — unité de coordination des acquisitions
Postal address: rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 22818062
Fax: +32 22800262
VI.5)Date of dispatch of this notice: