Supplies - 287310-2017

25/07/2017    S140    Supplies - Contract notice - Open procedure 

United Kingdom-Nottingham: Construction materials

2017/S 140-287310

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Efficiency East Midlands Ltd
Postal address: Pure Offices, Lake View Drive, Sherwood Park
Town: Nottingham
NUTS code: UK
Postal code: NG15 0DT
Country: United Kingdom
Contact person: Rebecca Dermody
Telephone: +44 1623729946

Internet address(es):

Main address:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Supply and Distribution of Materials.

Reference number: EEM0068
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Efficiency East Midlands Ltd (EEM) is a procurement consortia which establishes and manages a range of Framework Agreements. Our members include Social Housing Providers, Local Authorities, Universities, NHS Trusts and regional Police Forces. EEM wishes to procure and enter into a framework agreement with multiple suppliers, each of which will be required to supply and distribute a broad range of materials required primarily for the responsive maintenance of properties and planned maintenance but also for the construction of new properties. The materials will be supplied to the customer via a range of models including access to a local trade counter, delivery service and van stock management. The choice of the supply method used will vary according to the needs of the individual customer. Further information can be found in document Part B of the ITT. The framework agreements will be in place for a period of 48 months.

II.1.5)Estimated total value
Value excluding VAT: 500 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

The scope of this framework is the supply and distribution of materials via a range of methods. Each call off contract will be set up to meet the requirements of the Contracting Authority but are likely to involve a mixture of deliveries to a designated site, over the counter collections and the provision and replenishment of van stocks. Materials required will include but are not limited to Heavy Building Materials, Joinery & Timber, Bathrooms, Plumbing & Heating, Kitchens, Lightside Materials and Electrical Materials. Suppliers must be able to provide all materials.

The core area of work for most Contracting Authorities is within repairs and maintenance and many employ their own Operatives with support from external Suppliers. It is essential that all Operatives have easy access to materials as locally as possible to complete all the required repairs and maintenance to properties. These materials need to be available at the right time to provide an efficiency of time for Operatives and a first-time fix.

It is vital for our Contracting Authorities that the supply chain is capable of supplying materials at competitive rates but also deliver the required service level requirements to enable them to meet their own objectives and commitments. The key features valued by our Contracting Authorities are:

— Sufficient coverage in their area to support a mobile workforce

— ‘One Stop Shop’ facility for all materials

— Next day delivery to either a stores facility, site or individual property

— Trade counter to facilitate collections

— Guaranteed stock holding against an agreed core list

— Dedicated Account Manager

— Reporting data to assist with continuous improvement and review of products

There is clear evidence to show that public bodies are paying a wide range of prices for the same commodities, EEM's objective is to assist the public sector in maximising the significant buying power that exists across construction materials. With this is mind EEM is looking to create a framework that provides all public sector bodies the same price regardless of size and location. By collaborating across our membership, we expect to receive the best possible price for materials.

With this is mind all Suppliers will be required to work to the objective of ‘One price for the Public Sector’

Due to the wide spread locations of EEM Contracting Authorities and the intention to create a Framework that offers choice to our Members, Suppliers must have a branch within a minimum of 5 core postcode areas. Please refer to the ITT documents for further information.

The Framework is being procured by Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. The following Contracting Authorities will be entitled to agree and award contracts under this framework agreement:

1. Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia — Westworks, Advantage South West and South East Consortium. A full list of current members is available at

2. Any future Member of EEM or our partner consortia, and in all cases has being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents

3. An EEM Participant being an organisation which is neither a current or EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) based within England and Wales which owns and/or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education, further education college, school academy or other public sector organisation

Further details regarding the Authorised Users of this framework can be found in the ITT documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 500 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 237-431315
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/08/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 30/08/2017
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

To respond to this tender or review the documentation, please:

1) Go to the portal

2) If you need to register a new account follow the prompts to set up your organisation

3) When you sign in select ‘Public Projects’ from the menu (top right). A list of all open tenders will be displayed

4) Select ‘EEM Supply & Distribution Materials’ from the list of projects and then ‘Create Opportunity’. That will give you access to the basic information.

5) Click ‘Accept Opportunity’ to get more detail. There is no obligation to submit a response.

6) If you do wish to submit a response, do so before the deadline by changing the Status to Submitted. You will only be allowed to submit if every mandatory question is answered.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the Court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: The Cabinet Office
Postal address: Whitehall
Town: London
Postal code: SW1A 2AS
Country: United Kingdom
VI.5)Date of dispatch of this notice: