Services - 28751-2017

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25/01/2017    S17

United Kingdom-Liverpool: Records management

2017/S 017-028751

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor The Capital, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.ukeenablement@crowncommercial.gov.uk
Telephone: +44 3450103503

Internet address(es):

General address of the contracting authority: http://www.gov.uk/ccs

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Other: public procurement
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
RM3781 — Multifunctional Devices, Managed Print and Content Services and Records and Information Management — Lot 4 Records Information Management Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Primarily in the UK with some limited requirement Overseas.

NUTS code UK UNITED KINGDOM

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
The scope of this Lot 4 Records Information Management Services is for the provision of a Records Information Management Service through the following six (6) service lines:
— Off-Site Records Information Management Service (full end to end service);
— Off-Site Storage of Inactive Records;
— Off-Site and/or On-Site Secure Shredding, Destruction and Disposal Services;
— Off-Site and/or On-Site Specialist Records Management Services;
— Off-Site and/or On-Site combined Records Information Management Services;
— Off-Site and/or On-Site Scanning Services.
The Supplier shall support the Authority through this Framework Agreement by promoting a fully electronic Records Information Management System to Contracting Authorities that shall allow:
— efficient management of Physical and Digital Information, in line with the Government's digital by default agenda;
— Contracting Authorities to meet ongoing physical storage demands;
— the separation of ‘Active’ and ‘Inactive’ Records to improve the management of inactive Records resulting in more competitive storage costs;
— scanning services to be provided in line with the Government's digital by default agenda;
— combined On-Site and Off-Site Records Information Management Services to be provided where a planned move to a fully Off-Site Records Information Management Service is a defined strategic objective;
— shredding, destruction and disposal of Records in line with the Government's environmental and waste policies; and
— compliance with The National Archives Gateway process, where required.
The Lot 4 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of seven (7) years (84) months.
II.1.5)Common procurement vocabulary (CPV)

79996100 Records management, 48311100 Document management system, 48613000 Electronic data management (EDM), 63121000 Storage and retrieval services, 63121100 Storage services, 64216200 Electronic information services, 72212311 Document management software development services, 72512000 Document management services, 79995100 Archiving services, 79999100 Scanning services, 92512000 Archive services, 92512100 Archive destruction services

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 190 000 000 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Lot 4 (eAuction) Quality. Weighting 0
2. Lot 4 Price. Weighting 100
IV.2.2)Information about electronic auction
An electronic auction has been used: yes
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
RM3781
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 241-437566 of 12.12.2015

Contract notice

Notice number in the OJEU: 2016/S 151-274459 of 6.8.2016

Section V: Award of contract

Contract No: 1. RM3781 Lot No: 4 - Lot title: Records Information Management Service
V.1)Date of contract award decision:
23.12.2016
V.2)Information about offers
Number of offers received: 5
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Banner Group Limited
Postal address: K House, Sheffield Business Park, Europa Link
Town: Sheffield
Postal code: S9 1XU
Country: United Kingdom
E-mail: bids@bbanner.co.uk
Telephone: +44 08435383311
Internet address: http://www.bbanner.co.uk

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 190 000 000 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known
Contract No: 2. RM3781 Lot No: 4 - Lot title: Records Information Management Service
V.1)Date of contract award decision:
23.12.2016
V.2)Information about offers
Number of offers received: 5
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Genmed.Me Ltd
Postal address: Merlin House, Langstone
Town: Newport
Postal code: NP18 2HJ
Country: United Kingdom
Telephone: +44 01932503112
Internet address: http://http:www.genmed.eu

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 190 000 000 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known
Contract No: 3. RM3781 Lot No: 4 - Lot title: Records Information Management Services
V.1)Date of contract award decision:
23.12.2016
V.2)Information about offers
Number of offers received: 5
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Iron Mountain (UK) Ltd
Postal address: Cottons Centre, 3rd Floor, Tooley Street
Town: London
Postal code: SE1 2TT
Country: United Kingdom
E-mail: enquiries@ironmountain.co.uk
Telephone: +44 02079391500
Fax: +44 02079391501
Internet address: http://www.ironmountain.co.uk

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 190 000 000 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known
Contract No: 4. RM3781 Lot No: 4 - Lot title: Records Information Management Service
V.1)Date of contract award decision:
23.12.2016
V.2)Information about offers
Number of offers received: 5
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Restore Plc
Postal address: The Databank, Unit 5 Redhill Distribution Centre, Salbrook Road, Surrey
Town: Redhill
Postal code: RH1 5DY
Country: United Kingdom
E-mail: tenders@restore.co.uk
Telephone: +44 03332209689
Internet address: http://www.restore.co.uk

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 190 000 000 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no
Contract No: 5. RM3781 Lot No: 4 - Lot title: Records Information Management Service
V.1)Date of contract award decision:
23.12.2016
V.2)Information about offers
Number of offers received: 5
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: TNT UK Ltd
Postal address: PO Box 99, Stubbins Vale Mill, Stubbins Vale Road, Ramsbottom
Town: Bury
Postal code: BL8 9BF
Country: United Kingdom
E-mail: tntbids@tnt.co.uk
Telephone: +44 01827303030
Fax: +44 01827318824
Internet address: http://www.tnt.co.uk

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 190 000 000 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The following information has been captured in accordance with the requirements of Regulation 50 of the Public Contracts Regulations 2015:
The Authority received a total of 5 tenders in response to Lot 4 of this procurement, all of which were received electronically via the Authority's e-Sourcing Suite.
The Authority did not receive tenders from non-EU States or other EU Member States.
This Framework Agreement commenced on 23.12.2016 and the Framework Agreement will conclude on 26.10.2020.
The NUTS Code(s) for Banner Group Ltd, Genmed.Me Ltd, Iron Mountain (UK) Ltd, Restore Plc and TNT UK Ltd is the UK.
The Authority received one (1) tender from the Suppliers shown above who are of Small Medium Enterprise (SME) and were successfully awarded.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
20.1.2017