Services - 290094-2017

26/07/2017    S141    - - Services - Contract notice - Competitive procedure with negotiation 

United Kingdom-Matlock: Recreational, cultural and sporting services

2017/S 141-290094

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Derbyshire Dales District Council
Town Hall, Bank Road
United Kingdom
Contact person: Carolyne Knott
Telephone: +44 1629536874
NUTS code: UKF1

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

CTP862 Provision of Management Services for Derbyshire Dales Leisure Centres.

Reference number: CTP862
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Derbyshire Dales District Council is seeking an operating partner to manage its four leisure facilities through a 10-year contract with the potential of a 5-year extension. The Council is committed to improving the Health and Wellbeing of residents and visitors through the provision of Leisure Services and is seeking a partner who has the experience, commitment, innovation and ambition to work in partnership with the Council to maximise benefits from the leisure facilities through improved quality of service whilst supporting improved health and wellbeing outcomes and reducing the net cost of the 4 facilities to the Council.

II.1.5)Estimated total value
Value excluding VAT: 3 750 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKF1
Main site or place of performance:

Within the geographical area of Derbyshire (excluding Derby City).

II.2.4)Description of the procurement:

Provision of Management Services for Derbyshire Dales Leisure Centres.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Response to specification / Weighting: 50
Cost criterion - Name: Price / Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 3 750 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 04/06/2018
End: 31/03/2028
This contract is subject to renewal: yes
Description of renewals:

There is an option to renew this contract for a further 60 month period.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:

The highest scoring bidders following the evaluations of the initial invitation to tender stage will be invited to participate in the negotiation stage.

(For further detail please see the Tender Documentation).

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please see tender documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please see tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/08/2017
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/09/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Derbyshire County Council
County Hall, Smedley Street
United Kingdom
Telephone: +44 1629536870
VI.4.2)Body responsible for mediation procedures
Derbyshire County Council
County Hall, Smedley Street
United Kingdom
Telephone: +44 1629536870
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar days (or 15 if non-electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators.

Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the Regulations). Such information should be requested from the addressee in Section 1.1). If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought as soon as possible.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: